Kitchen Equip Maint-Repair Svc.
Final Bid: $387,504.00
Bid Number 15: $658,000.00
Bid Number 14: $658,486.66
Bid Number 13: $659,000.00
Bid Number 2: $749,000.00
 First Bid:$750,000.00
Reverse-Auction ID:   4881
Date Ended: March 25, 2019
Duration:   34 days   3 hr  
Start:   Tue Feb 19, 2019 at 8:00 am CT
End:     Mon Mar 25, 2019 at 11:45 am CT
Category:   Repair


AISD Equipment Maintenance & Repair Services IFB #19AUC119

Reverse Auction #4881 - Summary 

(read full details below)


Kitchen Equipment Maintenance & Repair for 114 locations in Austin, TX

First Term:

Three (3) years with two (2) additional one (1) year periods


1-year lock with Price Fluctuation review at each 12-months

Listen To:

Sorcity Welcome


Sorcity at 512-366-9040


Change Log
Date    Change Made
3/13Questions & Answers added (see link below)
3/4Addendum 4 added (see link below)
2/28Addendum 3 added (see link below)
2/28Key Dates/Times changed (See Key Dates below)
2/27Addendum 2 added (see link below)
2/19Addendum 1 added (see link below)


Austin Independent School District is conducting a reverse auction for Kitchen Equipment Maintenance & Repair  Services for their schools in the Austin area. The agreement resulting from this solicitation will be in effect for an initial term of three (3) years and shall start upon full execution. The parties by mutual consent may renew the agreement for up to two (2) additional one (1) year periods (a.k.a. Sorcity extension). 


Please read this complete summary, the attached (linked below) Kitchen Equipment Maintenance & Repair  Services IFB document, all email notices, and the Sorcity Member Agreement, in full, so you understand the auction guidelines and are properly prepared to respond with a complete and accurate offer if your company qualifies and would like to gain this business.

This is a district-wide program. All locations with kitchens are to be serviced through this award, which should provide assurance to the awarded vendor that the dollar value awarded is intended to be met.  The anticipated start date for this award is July, 2019.

Although price is an important element of this award, this is not a price-only decision. Other factors to be considered are outlined in the IFB document.


KEY DATES: Anticipated for Award (U.S. Central Time)

You may view this in your time zone from your Supplier Steps page.

 2/22 10:00 a.m. Confirm your intent to bid
 2/25 10:00 a.m. Provide Approval Contacts
 2/26 10:00 a.m. Register with Sorcity (no cost to join)
 2/27 1:00 p.m. Attend Buyer's Pre-Bid Conference
 2/27 3/8 2:00 p.m. Enter questions or request exceptions online
 3/11 10:00 a.m. Send Sorcity Initial Line Item Worksheet Pricing
 3/25 9:00 a.m. Wait for Access to Bid
 3/25 11:30 a.m. Final bid due for Event #4881 - Kitchen Equip Maint-Repair Svc.
 3/25 12:30 p.m. Return final Line Item Worksheet
 3/29 4:00 p.m. Buyer will contact low bidders
 5/21 4:00 p.m. Buyer will award to best qualified Supplier


To ensure the reverse auction bid process remains fair, any direct contact with the Buying Organization regarding this opportunity, during or after this bid process, except where permitted, will cause you to be in violation of the bid process (see AISD IFB under Policy & Instructions guidelines) and be eligible for penalties (See the Sorcity Member Agreement).


Please perform honorably and follow the instructions in the Bid Notice email you were sent and any reminders and updates provided.


Bids will only be accepted through this reverse auction. Bidding in any other manner, or attempting to sell directly to one of the Buyer's locations will put you in violation and will remove you from good standing with Sorcity for future business. We look forward to your participation and help in maintaining the integrity of this fair and objective bid process. 


The following documents, provided here as quick links for your convenience, and also listed in the AISD Kitchen Equipment Maintenance & Repair  Services IFB document, are part of the complete solicitation package. Vendors must read all documents carefully and comply with all instructions.

  1. IFB Kitchen Equipment Maintenance & Repairs Services (modified 2/19/2019, 2/27/2019, 2/28/2019, 3/4/2019, 3/13/2019 - See Addendums 1, 2, 3, 4 and Q&A below)

  2. Required Forms

  3. Standard Terms and Conditions

  4. Attachment A (Line Item Worksheet)

  5. Purchasing and Acquisition - Vendor Relations

  6. Austin ISD Strategic Partner Profile

  7. HUB Utilization Report

  8. EDGAR Certifications-Addendum for Contract Funded by U.S. Federal Grant

  9. AISD Historical Data – List of the most frequent repair jobs from 2016.

  10. AISD Inventory – List of current inventory for all AISD Kitchen Equipment. (modified 2/19/2019 - See Addendum 1)
    Attachment B (Sample Master Purchasing Agreement):  This is an advanced look at the standard AISD contract that is to be signed by the awarded Vendor. We urge you to review this in advance so that you are aware of the general terms and conditions of AISD before bidding.

  11. Addendum 1 - added 2/19/2019

  12. Addendum 2 - added 2/27/2019

  13. Addendum 3 - added 2/28/2019

  14. Addendum 4 - added 3/4/2019

  15. Questions & Answers - added 3/13/2019



Sorcity is committed to following the Institute for Supply Management’s Ethics Guidelines for procurement and has therefore implemented the following bid guidelines to ensure all vendors are treated fairly. Please comply with the following or you may be disqualified from bidding on this opportunity. 

  • All questions or exceptions should be entered above through the [View & Ask Questions] button. Answers will be posted for all Suppliers to view here as well as the AISD website: - Changed 2/19/2019 - See Addendum 1

  • If you need to speak directly to a representative, please call Sorcity at the number listed in the reverse auction Summary above.

  • By placing a bid in this reverse auction, you represent that your firm agrees to all terms, stated in the Sorcity Member Agreement, and all content, terms, and conditions contained in this document, except for any exception Sorcity, or the Buyer, may grant in writing, or on the Question & Answer page linked above.

  • The Supplier understands that no assumptions are to be made, and that content, or clauses, not contained in this reverse auction do not apply, unless approved in writing by the Buyer and Sorcity. 

  • This bid must be honored for the duration of your discussions with the purchasing organization, per the terms stated in the reverse auction. If you are unable to honor this bid at any time, you MUST notify Sorcity immediately. Please read the Sorcity Member Agreement regarding not honoring your bid and related penalties. 

We appreciate your participation in this reverse auction opportunity!

Bid Box appears here on Opening Bid Day for members once you log into your account, unless:

• Following opening bids, the Event has been paused until Bid-End day
• The Event is momentarily suspended due to a bid error or technical issue
• Your account has been locked due to an unresolved issue (contact Sorcity)

If this is a Master Bid that is not being bid, you will need to scroll up to the table above to access sub-groups for bidding.


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