LIW updated to include separate consumables section
End Time changed to later (See Key Dates below or Time Remaining above)
Key Dates/Times changed (See Key Dates below)
End Time changed to later (See Key Dates below or Time Remaining above)
The Range Austin is accepting bids for
Janitorial Services for their new location in Austin, TX. The term of this award
an initial 5-year period plus subsequent 2-year extensions, as agreed-to between
Buyer and Seller, provided performance and pricing is on track. Please read this
all email notices, and the Sorcity Member Agreement, in full, so you understand
the bid guidelines and are properly prepared to bid if your company qualifies
and would like to gain this business.
The Buyer would like to establish a long-term relationship with a Supplier who
is able to provide the quality and
service-levels outlined in this bid document. The anticipated start date
for this award is November, 2016.
Although price is an important element of this award, this is not a price-only
decision. Other factors to be considered include: quality, service-levels,
relationship. After the bidding ends, the Buyer may contact several low
bidders to further understand the capabilities and additional benefits you
might have to offer, before an award is
made (see Key Dates below). This is also an opportunity to begin
To ensure the bid process remains fair, with the exception of
the onsite tour, any direct contact with the Buying Organization
during or after this bid process, until the Buyer contacts
you, will cause you to be in violation of the bid process and be eligible for
penalties (see Sorcity
A site tour is scheduled, per the Key Dates below,
so that you may see the space to be cleaned and accurately quote the required
services. Attendance is mandatory to ensure your
bid is accurate and is by invitation only. If you are able to meet the
terms of this bid, and wish to join the tour, you must contact Sorcity to
discuss you qualifications, interest, and understanding of the bid. You
should also have completed your Sorcity registration which includes signing the
Member Agreement provided in the initial emails. Sorcity will
then provide your company name for consideration.
If you are able to provide and bid on all
items listed, and meet all terms and conditions stated (or exceptions
asked and granted), then you are invited
to bid in this ebid. You may not bid otherwise.
Please perform honorably. Bids will only be
accepted through this ebid.
Bidding in any other manner, or attempting to sell directly to the Buyer in
any other manner, will
disqualify you for this business for the term of the award and will
remove you from good standing with the Buyer and Sorcity for future
We look forward to your
participation and help in maintaining the integrity of this fair and objective
Please follow the instructions in the Bid Notice email(s) you were sent
reminders and updates provided.
Buyer is requesting Bidder's best price in the bid to include:
allowances, and other incentive programs. The Buyer does not want these
other incentive programs in addition to the price, but rather included
part of a best-price bid. This eliminates tracking and auditing of these
ancillary programs and provides straightforward pricing.
Line Item Worksheet:
Sorcity is providing you this
Worksheet as one of the bid documents, to list your Monthly Rate, which
will automatically calculate the
“Total” bid price. Only the “Total” from the Worksheet may be entered as
your bid in the online Event.
Be sure to
save the Line Item Worksheet to your desktop first, and then use it to
work up your Bid. This will allow you to promptly return your
completed copy of the
worksheet once the bidding ends.
Follow the instructions,
which include filling in all items highlighted in green such as your Dun
Bradstreet number and Unit Prices where noted, as it is part of your
to this bid package.
In order to avoid
and ensure that the ebid
Opening Bid value accommodates your pricing, you must email your initial
pricing in the Line Item Worksheet to Sorcity at least 2-days prior to
opening bid day online (see Key Dates below).
COMPLETED FINAL LINE ITEM WORKSHEET IS A REQUIREMENT AND MUST BE
SORCITY WITHIN (1) HOUR AFTER THE BID ENDS, regardless of your bid
position. Failure to do so may render your
bid unacceptable and invoke penalties.
REQUIREMENTS specific to this purchase:
Service Provider must supply all cleaning
chemicals and equipment and supplies needed. (Vacuum cleaners,
cleaner, Toilet paper, paper products, soap, etc.). Paper towel
dispensers are the Bradley 1981 model.
The Range at Austin does not normally require any special trips or
special cleanings, so only quote on the scope of services listed here
described during the tour. If any special cleanings are needed,
will be handled separately.
All cleaning needed for the kitchen, restaurant and gun range areas will
provided for separately and is not to be included in your bid.
Any overtime work or extra charges for special cleaning must be pre-
The Range at Austin or it may not be billed.
The following cleaning is to be performed 3 times weekly (unless
otherwise): Monday, Wednesday and Friday, outside of business
from 9:00 p.m. - 11:00 p.m.
Classroom & Office Areas, and Break Room
Dust all fixtures, office
doorframes and windowsills.
Properly Position Furniture.
Spot clean doors,
switches and walls.
Empty all trash receptacles
trash to designated trash areas.
Sanitize all drinking
Dust wall fixtures,
Vacuum all carpeted areas
Remove all spots.
Hard Floor Surfaces
Dust mop all hard
according to material.
Damp/Wet mop all
areas according to material requirements.
Clean inside glass
exterior for entrances and store front.
Clean all other
interior & exterior, including 2nd floor, only once
Clean and disinfect
basins, toilet bowls, urinals, dispensers and fixtures.
Spot clean tile
Clean and disinfect
Polish fixtures and
Additional Requirements: This section will be filled in after the onsite
tour and will contain any added clarity or requirements identified during the
tour that are not already defined in this ebid. You should also receive an email
informing you of these additions, if any, so that you can incorporate them into
No additional requirements were discovered post
Cleaning Areas with square footage:
(click to enlarge)
KEY DATES: Anticipated for Award (U.S. Central Time)
You may view this in your
time zone from your Supplier Steps page.
Confirm your intent to bid
Provide Approval Contacts
Register with Sorcity (no cost to join)
Tour the Buyer's site to prepare for bid
Enter questions or request exceptions online
Send Sorcity Initial Line Item Worksheet Pricing
Wait for Access to Bid
Final bid due for Event #4823 - Janitorial Services
Return final Line Item Worksheet
Buyer will contact low bidders
Buyer will award to best qualified Supplier
Sorcity is committed to
following the Institute for Supply Management’s (ISM) Ethics Guidelines for
procurement and has therefore implemented the following bid guidelines to ensure
all suppliers are treated fairly. Please comply with the following or you may be
disqualified from bidding on this opportunity.
Except for questions asked during the tour, all
other questions or exceptions
should be entered above through the [View & Ask Questions] button
Questions & Answers
will be posted for all Suppliers to
If you need to speak
directly to a representative, please call Sorcity at the number listed
the ebid Summary above.
By placing a bid in
this ebid, you represent that your firm agrees to all terms, stated in the
Sorcity Member Agreement, and all content, terms, and conditions contained in
this document, except for any exception that Sorcity or the Buyer may grant in
writing, or on the Question & Answer page linked above.
understands that no assumptions are to be made, and that content, or clauses,
not contained in this ebid
do not apply, unless approved in writing by the
Buyer and Sorcity.
This bid must be
honored for the duration of your discussions with the purchasing organization,
per the terms stated in the e
bid. If you are unable to honor
this bid at any time, you MUST notify
Sorcity immediately. Please read the Sorcity Member Agreement regarding not
bid and related penalties.
Service Provider must provide proof that criminal background checks,
which must be acceptable to The Range at Austin, have been conducted
for all employees that will be working on the property before they will be
allowed to work.
All complaints and
performance issues must be addressed within 48 hours of notice.
may terminate this contract, or any part thereof, based on Supplier
performance issues, by written notice (30) days in advance, provided the
issues identified by the Buyer are not corrected to the satisfaction of the
Buyer within (15) days from the occurrence.
Performance problems such as fraud, theft, or a demonstration of lack of
business integrity or honesty, may result in immediate termination.
Price Fluctuation: Your
monthly rate must be fixed for an initial period of 24-months,
and then for each subsequent 24-month period, at
which times your monthly rate may be adjusted
up or down based on verifiable
documentation supporting an acceptable change, which would include things
like an increase in federal minimum wage. Notice of any price change is
required in writing at least 60-days prior to end of the current price
Awarded Service Provider
must honor their bid prices, per the terms stated including
price-fluctuation clause, until any ongoing business under this award has
We appreciate your
participation in this ebid opportunity!
PLACE YOUR BID BELOW:
Bid Box appears here on Opening Bid Day for
members once you log into your account, unless:
Following opening bids, the Event has been paused until Bid-End day
The Event is momentarily suspended due to a bid error or technical issue
Your account has been locked due to an unresolved issue (contact Sorcity)
If this is a Master Bid that is not being bid, you will need to scroll up to the
table above to access sub-groups for bidding.