Toner & Ink Cartridges
Final Bid: See Subgroups
Reverse-Auction ID:   4860
Date Ended: January 18, 2018
Duration:   51 days   3 hr  
Start:   Tue Nov 28, 2017 at 9:00 am CT
End:     Thu Jan 18, 2018 at 12:30 pm CT
Category:   Office Supplies


AISD Toner & Ink Cartridges

Reverse Auction #18AUC076 - Summary 

(read full details below)


Toner & Ink Cartridges for approximately 130 locations in Austin, TX

First Term:

Three (3) years with two (2) additional one (1) year periods


37,713 Units across 1,024 line items


6-month lock with Price Fluctuation review at each 6-months

Listen To:

Sorcity Welcome


Sorcity at 512-366-9040


Change Log
Date    Change Made
2/9Key Dates/Times changed (See Key Dates below)
1/19Extended Bid Form and Tabulation Key Dates based on extended bid time
1/19Key Dates/Times changed (See Key Dates below)
1/17Reverse Auction Toner & Ink Cartridges document (Typo corrected in Attachment A section)
1/10Bid Form revised with clarity (highlighted), and removal of items with incomplete data
1/10End Time changed to later (See Key Dates below or Time Remaining above)
11/30End Time changed to later (See Key Dates below or Time Remaining above)
11/30Key Dates/Times changed (See Key Dates below)


Austin Independent School District is conducting a reverse auction for Toner and Ink Cartridges for all of their schools and administration buildings in the Austin area. The agreement(s) resulting from this solicitation will be in effect for an initial term of three (3) years and shall start upon full execution. The parties by mutual consent may renew the agreement for up to two (2) additional one (1) year periods (a.k.a. Sorcity extension).  Please read this complete summary, the attached (linked) AISD Toner & Ink Cartridges Reverse Auction document, all email notices, and the Sorcity Member Agreement, in full, so you understand the auction guidelines and are properly prepared to respond with a complete and accurate offer if your company qualifies and would like to gain this business.

The Buyer would like to award to a vendor(s) who is able to provide the products and quality and service-levels outlined in the Reverse Auction documentation.  This may be awarded to more than one vendor if it is favorable for AISD to do so, but the preference is to award to the fewest possible. The anticipated start date for this award is February, 2018.

This is a district-wide program. All locations will purchase through this award, which should provide assurance to the awarded vendor that the dollar value awarded is intended to be met.

Although price is an important element of this award, this is not a price-only decision. Other factors to be considered are outlined in the Reverse Auction procedure document.


KEY DATES: Anticipated for Award (U.S. Central Time)

You may view this in your time zone from your Supplier Steps page.

 12/1 12/6 10:00 a.m. Confirm your intent to bid
 12/4 12/12 10:00 a.m. Provide Approval Contacts
 12/5 12/14 10:00 a.m. Register with Sorcity (no cost to join)
 12/7 1/11 10:00 a.m. Enter questions or request exceptions online
 12/11 1/15 10:00 a.m. Send Sorcity Initial Bid Form Pricing
 12/13 1/17 2:00 p.m. Wait for Access to Bid
 12/14 1/18 10:00 a.m. 11:00 a.m. Final bid due for Event #4861 - 1 - As Is
 12/14 1/18 10:30 a.m. 11:30 a.m. Final bid due for Event #4862 - 2 - Best Price
 12/14 1/18 11:00 a.m. 12:00 p.m. Final bid due for Event #4863 - 3 - Dell OEM
 12/14 1/18 11:30 a.m. 12:30 p.m. Final bid due for Event #4864 - 4 - Dell Best Price
 12/14 1/19 12:30 p.m. 12:00 p.m. Return final Bid Form
 12/14 1/19 2:00 p.m. 2:30 p.m. Sorcity to send Reverse Auction Tabulation to AISD
 12/15 1/19 4:00 p.m. Buyer will contact low bidders
 12/22 1/25 10:00 a.m. Samples due, if requested by the Buyer
 1/23 3/27 10:00 a.m. Buyer will award to best qualified Supplier


To ensure the reverse auction bid process remains fair, any direct contact with the Buying Organization regarding this opportunity, during or after this bid process, except where permitted, will cause you to be in violation of the bid process (see AISD Reverse Auction Policy & Instructions guidelines document) and be eligible for penalties (See the Sorcity Member Agreement).


Please perform honorably and follow the instructions in the Bid Notice email you were sent and any reminders and updates provided.


Bids will only be accepted through this reverse auction. Bidding in any other manner, or attempting to sell directly to one of the Buyer's locations will put you in violation and will remove you from good standing with Sorcity for future business. We look forward to your participation and help in maintaining the integrity of this fair and objective bid process.


Here is a table of the sub-groups in which you may bid if you can provide all items in a sub-group.  See Reverse Auction document for more information on the award of sub-groups.


Toner & Ink Sub-groups


Sub-group Link #

1 - As Is

Per Key Dates bid here 4861

2 - Best Price

Per Key Dates bid here 4862

3 - Dell OEM Per Key Dates bid here 4863

4 - Dell Best Price

Per Key Dates bid here 4864


The following documents, provided here as quick links for your convenience and also listed in the AISD Toner & Ink Cartridges Reverse Auction document, are part of the complete solicitation package. This is a Market Basket reverse auction, so make sure you understand this as you use the Bid Form to work up your volume pricing.  Vendors must read all documents carefully and comply with all instructions.

  1. Reverse Auction Toner & Ink Cartridges (updated bid date 1/10/2018)(corrected typo Attachment A section 1/17/2018)

  2. AISD Reverse Auction Policy & Instructions

  3. Required Bid Forms

  4. All Delivery Locations

  5. All Desktop Delivery (CAC Locations)

  6. Attachment A - Bid Form (revised for clarity 1/10/2018)

  7. Sample Master Purchasing Agreement - This is an advanced look at the standard AISD contract that is to be signed by the awarded Vendor. We urge you to review this in advance so that you are aware of the general terms and conditions of AISD before bidding.


Sorcity is committed to following the Institute for Supply Management’s Ethics Guidelines for procurement and has therefore implemented the following bid guidelines to ensure all vendors are treated fairly. Please comply with the following or you may be disqualified from bidding on this opportunity. 

  • All questions or exceptions should be entered above through the [View & Ask Questions] button. Answers will be posted for all Suppliers to view. 

  • If you need to speak directly to a representative, please call Sorcity at the number listed in the reverse auction Summary above.

  • By placing a bid in this reverse auction, you represent that your firm agrees to all terms, stated in the Sorcity Member Agreement, and all content, terms, and conditions contained in this document, except for any exception Sorcity, or the Buyer, may grant in writing, or on the Question & Answer page linked above.

  • The Supplier understands that no assumptions are to be made, and that content, or clauses, not contained in this reverse auction do not apply, unless approved in writing by the Buyer and Sorcity. 

  • This bid must be honored for the duration of your discussions with the purchasing organization, per the terms stated in the reverse auction. If you are unable to honor this bid at any time, you MUST notify Sorcity immediately. Please read the Sorcity Member Agreement regarding not honoring your bid and related penalties. 

We appreciate your participation in this reverse auction opportunity!

Bid Box appears here on Opening Bid Day for members once you log into your account, unless:

• Following opening bids, the Event has been paused until Bid-End day
• The Event is momentarily suspended due to a bid error or technical issue
• Your account has been locked due to an unresolved issue (contact Sorcity)

If this is a Master Bid that is not being bid, you will need to scroll up to the table above to access sub-groups for bidding.


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