LIW modified to accommodate for sub-group break-out of Toluene
Trelleborg is accepting bids for 5 Chemicals: MEK, M-Pyrol, THF, DMF, &
Toluene for their Morristown, TN, Rutherfordton, NC, and New Haven, CT locations. The term of this award covers
an initial 3-year period plus subsequent 2-year extensions, as agreed-to between
Buyer and Seller, provided performance and pricing is on track.
Please read this complete
ebid, all email notices, and the Sorcity Member
Agreement, in full, so you understand the bid guidelines and are properly
prepared for this bid if your company qualifies and would like to participate.
The Buyer would like to establish a long-term relationship with Suppliers who
are able to provide the products and quality and service-levels outlined in this
bid document. The anticipated start date for this award is
Although price is an important element of this award, this is not a price-only
decision. Other factors to be considered include responsiveness and
relationship. After the bidding ends, the Buyer may contact several low bidders
to further understand the bidder's capabilities and additional benefits before
an award is made (see Key Dates below).
To ensure the bid process remains fair, any direct contact with the Buying Organization regarding this opportunity,
during or after this bid process, until the Buyer contacts
you, will cause you to be in violation of the bid process and be eligible for
penalties (see Sorcity
The quantities listed in the Line Item Worksheet for each product are expected
to be the minimum purchasing requirements during this new term, based on the
last 12-months of actual usage, but fulfillment of award is measured on category
dollar value you bid and not specific line item quantities. Suppliers should
know that the Buyer does not intend to award at a price higher than what they
are currently paying, so bid aggressively. Preference may be given to suppliers
who can bid multiple products.
This ebid is divided into
separate biddable sub-groups that align with specific products and locations. A link to each
sub-group is included in the table below which you can use to bid later per the
Key Dates. You may ONLY bid on the sub-groups for which you are
able to supply ALL products listed, and meet all the terms
Please perform honorably. Bids will only be accepted through this
ebid. Bidding in any other manner, or attempting
to sell directly to one of the Buyer's locations will disqualify you
for this business for the term of the award and will remove you from good
standing with the Buyer and Sorcity for future business. We look forward to your
participation and help in maintaining the integrity of this fair and objective
bid process. Here are the sub-groups to bid:
Please comply with the instructions in the Bid
Notice email you were sent informing you of this opportunity including any
reminders and updates provided.
The Supplier should factor in accommodating typical/common changes during
the term without the change impacting price. If the change is not typical or
common, then the price increase or decrease must fall within the discounts
provided in this bid and not marked up more. Supplier will provide
transparent analysis to support the new price.
requesting Bidder's best price in the bid to include: rebates, allowances,
and other incentive programs. The Buyer does not want these other incentive
programs in addition to the price, but rather included as part of the price
bid. This eliminates tracking and auditing of these ancillary programs and
provides straightforward pricing.
Line Item Worksheet: (LIW)
Sorcity is providing you this Line Item
Worksheet as one of the bid documents, to list your per unit
pricing, which will automatically calculate the “Total” bid price. Only the
“Total” from the Worksheet may be entered as your bid in the online Event.
Do not attempt to enter line item prices online or your bid will be
Please be sure to save the Line Item Worksheet to your desktop first,
and then use it to work up your Bid. This will allow you to promptly return
this worksheet once the bidding ends.
Please follow the instructions including filling in all items highlighted in
green such as your Dun & Bradstreet number and Unit Prices where noted, as
it is part of this bid package.
In order to avoid mistakes and ensure that the Opening Bid value
accommodates your pricing, you must email your initial pricing in the Line
Item Worksheet to Sorcity at least 2 days in advance of placing your opening
bids online per the Key Dates below.
YOUR COMPLETED LINE ITEM WORKSHEET IS A REQUIREMENT AND MUST BE RETURNED TO
SORCITY WITHIN (1) HOUR AFTER THE BID ENDS, regardless of your bid position.
Failure to do so may render your bid unacceptable and invoke penalties.
If you are bidding on more than 1 sub-group, work up your pricing as if you
will be awarded all sub-groups in which you bid. This does not
guarantee that you will be awarded all sub-groups bid, but will provide the
Buyer with the most competitive pricing should they award you all sub-groups
you bid. In the event that the Buyer is unable or elects not to award you
all sub-groups you bid, you may enter a Percent Markup where noted, if
needed. A Percent Markup value can be entered for each of these award
scenarios: if the total awarded dollar value (whether it consists of 1 or
more subgroups) is less than 75%, or 50%, or 25% of the total value of all
subgroups you bid. Prices bid may not change if the award is 75-100% of the
dollar value bid, so bid accordingly.
These are requirements specific to this purchase:
See the Line Item Worksheet
for detailed specifications and logistics for each chemical by location.
All delivery costs must be
included in your per unit pricing
A 2-day lead time is required
for all orders, although most orders are provided at least 3-4 days in advance.
Deliveries times should be
between 7:00 a.m. and 10:00 a.m. ET, although there may be some flexibility
If using identical drums for
different chemicals, must provide clear markings on the surface of the drum
(such as a different colored lid) so they are easily identifiable.
A Certificate of Analysis
from the original manufacturer is required for each shipment received.
For each shipment, where
drums are used, all drums delivered must be from the same lot from the
The Morristown and Rutherfordton locations both have loading docks available
for delivery. For the New Haven location, which does not have a dock,
Trelleborg will come out to the truck to unload deliveries.
For the Morristown
location only, must guarantee to have a tanker of Toluene on hand.
For the New Haven location
only, the N-methyl Pyrrolidone and Tetrahydrofuran products must be
contained in factory sealed drums. The other 2 products (MEK, THF
Toluene) do NOT
have to be factory sealed. (Clarified
KEY DATES: Anticipated for Award (U.S.
You may view this in your time zone
from your Supplier Steps page.
Confirm your intent to bid
Provide Approval Contacts
Register with Sorcity (no cost to join)
Enter questions or request exceptions online
Send Sorcity Initial Line Item Worksheet Pricing
Wait for Access to Bid
Final bid due for Event #4838 - DMF - 1
Final bid due for Event #4839 - MEK - 2
Final bid due for Event #4840 - MEK - 3
Final bid due for Event #4841 - M-Pyrol / THF - 4
Final bid due for Event #4842 - Toluene - 5
Final bid due for Event #4843 - Toluene - 6
Final bid due for Event #4844 - Toluene - 7
Return final Line Item Worksheet
Buyer will contact low bidders
Samples due, if requested by the Buyer
Buyer will award to best qualified Supplier
Sorcity is committed to
following the Institute for Supply Management’s Ethics Guidelines for
procurement and has therefore implemented the following bid guidelines to ensure
all suppliers are treated fairly. Please comply with the following or you may be
disqualified from bidding on this opportunity.
questions or exceptions should be entered above through the [View & Ask Questions] button.
Answers will be posted, shortly thereafter, for all Suppliers to
If you need to speak
directly to a representative, please call Sorcity at (214) 718-6004. Any
direct contact with Buyer, regarding this bid, is prohibited
and may result in immediate disqualification to participate in this ebid.
By placing a bid in
this ebid, you represent that your firm agrees to all terms, stated in the
Sorcity Member Agreement, and all content, terms, and conditions contained in
this document, except for any exception Sorcity, or the Buyer, may grant in
writing, or on the Question & Answer page linked above.
understands that no assumptions are to be made, and that content, or clauses,
not contained in this ebid
do not apply, unless approved in writing by the
Buyer and Sorcity.
This bid must be
honored for the duration of your discussions with the purchasing organization,
per the terms stated in the ebid. If you are unable to honor
this bid at any time, you MUST cease discussions with the Buyer and notify
Sorcity. Please read the Sorcity Member Agreement regarding not honoring your
bid and any associated penalty
You must quote on all items
listed in any sub-group you bid.
You must include all delivery
costs in your per unit prices. Do not enter a bid without including all
delivery costs in your per unit prices. For example, if your per unit price
is $1.00 and your shipping cost is $.10 cents, then the per unit price in
your bid would be $1.10.
Awarded supplier must be able
to handle invoicing by location.
There can be no fees charged
other than what is disclosed in your bid, represented on the Line Item
Worksheet, for the duration of this award, unless otherwise agreed to in
Given Trelleborgs continued
growth and need to track purchases and program conformance, the Supplier
will need to provide the Buyer and Sorcity, quarterly sales reports, within
30-days following the end of each quarter, in an electronic Excel format if
possible, a summary total by location, including, but not limited to;
location of sale, items purchased, transaction date, total by product type,
per unit and total dollar amount.
For changes that are needed,
market comparisons may be made by the Buyer to confirm price changes and
discounts. If the awarded supplier's price for changes is not in line with
this market comparison, it can be grounds for award termination based on
Samples, (5-10 LBS) per
chemical, may be required at
the end of this Event for quality assurance, per the Key Dates above
(Requested and Received), if you are not currently providing these products
to the Buyer.
Buyer may terminate this
contract, or any part thereof, based on Supplier performance issues, by
written notice (30) days in advance, provided the issues identified by the
Buyer are not corrected to the satisfaction of the Buyer within (30) days
from the occurrence.
Price Fluctuation: Due to the
potential for price change in some pure commodities used in items listed,
pricing must be fixed for each 30-day interval, at which times it may be adjusted up or down, based on verifiable
documentation, provided by the Supplier, to the Buyer and Sorcity,
documenting on which products pricing should change (up or down). Written
notice should be provided 30-days in advance. Failure to provide price decreases on time will result in such
decreases being retroactive to the beginning of the perspective period where
those reductions should have taken effect.
Awarded Supplier must honor
their bid price until July, 2020 for all products awarded, in accordance
with the Price Fluctuation Clause stated above.
We appreciate your
participation in this ebid opportunity!
If this is a Master Bid that is not being bid, you will need to scroll up to the
table above to access sub-groups for bidding.