Literature & Labels
Final Bid: See Subgroups
Reverse-Auction ID:   4811
Date Ended: October 06, 2016
Duration:   175 days   1 hr  
Start:   Thu Apr 14, 2016 at 9:00 am CT
End:     Thu Oct 6, 2016 at 10:15 am CT
Category:   Printing

Qty: 1,164,351   Unit: Each


ebid Summary  (read full details below)


Literature and Labels

First Term:

2-year period with 2-Year extensions


11,643,510 Units across 90 line items


2-Year price lock

Listen To:

Sorcity Welcome


Sorcity at U.S. 011-469-877-0510



The Mentholatum Co UK is accepting bids on a two (2) year volume for their UK location. The term of this award covers an initial 2-year period plus subsequent 2-year extensions, agreed to between Buyer and Seller, provided performance and pricing is on track.Please read this complete ebid, all email notices, and the Sorcity Member Agreement, in full, so you understand the bid guidelines and are properly prepared for this bid if your company qualifies and would like to participate.

This is a company-wide program. All locations will purchase through this award, which should provide assurance to the awarded bidder that the dollar value awarded is intended to be met.

The Buyer is currently expanding so additional quantities, or locations added, will be treated as increased volume under this online bid Event
ebid award, and governed under the same terms as this Event.

Although price is an important element of this award, this is not a price-only decision. Other factors to be considered include: quality, service-levels, responsiveness, acceptance of Buyer's Master Services Agreement as well as Buyer's standard terms and conditions, relationship, and testing results. After the bidding ends, the Buyer may contact several low bidders to further understand their capabilities and additional benefits before an award ismade (see Key Dates below).  



To ensure the bid process remains fair, any direct contact with the Buying Organization regarding this opportunity, during or after this bid process, until the Buyer contacts you, will cause you to be in violation of the bid process and be eligible forpenalties (see Sorcity Member Agreement).




This ebid is divided into separate biddable sub-groups.  A link to eachsub-group is included below.  You may ONLY bid on the sub-groups for which you are able to supply ALL productslisted in those sub-groups, and meet all the terms stated. Preference may be given to suppliers who can bid in both sub-groups.  


Please perform honorably.  Bids will only be accepted through this ebid.  Bidding in any other manner, or attempting to sell directly to one of the Buyer's locations will disqualify you for this business for the term of the award and will remove you from good standing with the Buyer and Sorcity for future business.  We look forward to yourparticipation and help in maintaining the integrity of this fair and objectivebid process.  Here are the sub-groups to bid:




Literature & Labels


ebid #


Per Key Dates bid here 4812


Per Key Dates bid here 4813


Additionalbid guidelines:

  1. Please comply with the instructions in the Bid Notice email you were sent informing you of this opportunity including any reminders and updates provided.

  2. Please note that this is not a commitment to buy all specified line items or quantities listed, but a good faith effort to meet or exceed the dollar amount awarded for goods in this general category.

  3. Upon registration and further qualification by Sorcity, we will provide you samples of the Literature and Labels items listed. Please email your complete shipping address to Samples Shipping Address.

  4. Buyer is requesting Bidder's best price in the bid to include: rebates, allowances, and other incentive programs. The Buyer does not want these other incentive programs in addition to the price, but rather included as part of the price bid. This eliminates tracking and auditing of these ancillary programs and provides straightforward pricing.

Line Item Worksheet:

  1. Sorcity is providing you this as one of the bid documents, to list your per unit pricing, which will automatically calculate the “Total” in both Pounds Sterling £. and US Dollars $. Only the “Total” from the Worksheet may be entered as your bid in the online Event. Do not attempt to enter line item prices online or your bid will be inaccurate. 

  2. The estimated quantities listed in the Line Item Worksheet are three (2) year totals, not annual quantities, and are expected to be the minimum purchasing requirements during the next 2-years, based on forecasted market demand.

  3. Please be sure to save the Line Item Worksheet to your desktop first, and then use it to work up your Bid.  This will allow you to promptly return this worksheet once the bidding ends.

  4. Please follow the instructions including filling in all items highlighted in green such as your Dun & Bradstreet number and Unit Prices where noted, as it is part of this bid package.

  5. In order to mitigate mistakes and ensure that the ebid Opening Bid value accommodates your pricing, you must email your initial pricing in the Line Item Worksheet to Sorcity at least 2-days in advance of placing your opening bids online per the Key Dates below.

  6. YOUR COMPLETED LINE ITEM WORKSHEET IS A REQUIREMENT AND MUST BE RETURNED TO SORCITY WITHIN (1) HOUR AFTER THE BID ENDS, regardless of your bid position. Failure to do so may render your bid unacceptable and invoke penalties.

  7. Buyer reserves the right to cancel the award at any point if Supplier’s quality and delivery performance jeopardizes Buyer's operations and ability to conduct business as usual.

  8. The General Discount Percentage is an important part of the decision criteria, and applies to all other (Office Supply) category items purchased but not listed in this bid, and must match the percent discount provided on all like items listed in the Core List, so you must factor this into your pricing structure.


These are requirements specific to this purchase:


In order to obtain details, part numbers, diagrams, requirements, and any other information from Buyer, you must Will-Bid and become fully registered with Sorcityper the Key Dates below. Once received, Sorcity will provide you with an email which will contain links to the confidential information, which is not to be shared with anyone beyond your internal personnel at any time.

  1. Both the Literature and Labels will be required to be meet ISO9000, GMP and GDP certified standards.

  2. Sorcity will provide product samples upon Supplier request, per the Key dates below.

KEY DATES: Anticipated for Award (US Central Time)

UK time is presently 6 hours ahead of times shown

 4/15 11:00 a.m. Confirm your intent to bid
 4/18 11:00 a.m. Provide Approval Contacts
 4/20 11:00 a.m. Register with Sorcity (no cost to join)
 4/22 11:00 a.m. Enter questions or request exceptions online
 5/2 6/24 10:00 a.m. Send Sorcity Initial Line Item Worksheet Pricing
 5/3 6/28 8:00 a.m. Wait for Access to Bid
 5/4 6/29 10:00 a.m. Return final Line Item Worksheet
 5/5 7/1 9:00 a.m. Buyer will contact low bidders
 5/11 7/8 9:00 a.m. Samples due, if requested by the Buyer
 5/20 7/15 9:00 a.m. Buyer will award to best qualified Supplier
 5/4 9/28 8:00 a.m. Final bid due for Event #4812 - Labels
 5/4 10/6 9:00 a.m. 10:09 a.m. Final bid due for Event #4813 - Literature


Sorcity is committed to following the Institute for Supply Management’s Ethics Guidelines for procurement and has therefore implemented the following bid guidelines to ensure all suppliers are treated fairly. Please comply with the following or you may be disqualified from bidding on this opportunity. 

  • All clarifying questions or exceptions should be entered above through the [View & Ask Questions] button. Answers will be posted, shortly thereafter, for all Suppliers to view. 

  • If you need to speak directly to a representative, please call Sorcity at (512) 366-9040. Any direct contact with Buyer, regarding this bid, is prohibited and may result in immediate disqualification to participate in this ebid. 

  • By placing a bid in this ebid, you represent that your firm agrees to all terms, stated in the Sorcity Member Agreement, and all content, terms, and conditions contained in this document, except for any exception Sorcity, or the Buyer, may grant in writing, or on the Question & Answer page linked above.

  • The Supplier understands that no assumptions are to be made, and that content, or clauses, not contained in this ebid do not apply, unless approved in writing by the Buyer and Sorcity. 

  • This bid must be honored for the duration of your discussions with the purchasing organization, per the terms stated in the ebid. If you are unable to honor this bid at any time, you MUST cease discussions with the Buyer and notify Sorcity. Please read the Sorcity Member Agreement regarding not honoring your bid and any associated penalty fees.

Online Bid Procedures:

Other criteria:

  1. You must bid on all items listed in this Event. 

  2. You must include all shipping costs in your per unit prices.  Do not enter a bid without including all shipping costs in your per unit prices. For example, if your per unit price is £1.00 and your shipping cost is £.10 , then the per unit price in your bid would be £1.10.

  3. If an item is discontinued then it must be replaced by a Buyer-accepted substitute at the same or lower price.

  4. Current Lead Times are 4 weeks, however, preferential consideration will be given to those Suppliers with the shortest Lead Time.

  5. Purchase Order Terms & Conditions: We have provided an advanced look at the standard Mentholatum Company UK Purchase Order Terms & Conditions, sent in the email referenced in the Requirements Section above.  We urge all Providers to review this in advance so that you are aware of the general terms and conditions of The Mentholatum Company UK before bidding.

  6. A sample will be required after the bidding ends for quality assurance, per the Key Dates above (Requested and Received), if you are not currently providing this to the Buyer. The sample is to be provided at no cost to the Buyer, in plain form, per the specifications but without printing, for machine testing only. Pending successful testing, the Buyer may request a printed sample for final testing, and agrees to pay for 12 of printed sample. Price paid will be the same as price bid in this ebid

  7. Buyer shall pay the invoice within 30 days of the invoice date.

  8. Given Mentholatum Company UK continued growth and need to track purchases and program conformance, the Supplier will need to provide  Mentholatum Company UK and Sorcity, quarterly sales reports, within 30-days following the end of each quarter, in an electronic Excel format, a summary total and by location, including, but not limited to; location of sale, items purchased, transaction date, total by product type, per unit and total dollar amount, and discount.

  9. All prices are firm for 24 months subject to raw material price increases in excess of -/+ of 5 %.

  10. Buyer may terminate this contract, or any part thereof, based on Supplier performance issues, by written notice (60) days in advance, provided the issues identified by the Buyer are not corrected to the satisfaction of the Buyer within (60) days from the occurrence.

  11. Awarded Seller must honor their bid prices, per the terms stated including price-fluctuation clause, until April 2018.

We appreciate your participation in this ebid opportunity!

(Bid Box appears here on Opening Bid Day for members once you log into your account and enter the Access Code)

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