End Time changed to later (See Key Dates below or Time Remaining above)
8/5
Bullets #8 & #9 under T&C's, and added 1-Year Price Hold Adjustment to LIW
8/2
Bullet #5 under T&C's added
8/2
End Time changed to later (See Key Dates below or Time Remaining above)
8/2
Key Dates/Times changed (See Key Dates below)
8/2
Line Item Worksheet Modified - Alternate Supplier Award Adjustment added
The Range Austin is accepting bids for
Ammunition for their new location in Austin, TX. The term of this award covers
an initial 5-year period plus subsequent 2-year extensions, as agreed-to between
Buyer and Seller, provided performance and pricing is on track. Please read this
complete ebid,
all email notices, and the Sorcity Member Agreement, in full, so you understand
the bid guidelines and are properly prepared to bid if your company qualifies
and would like to gain this business.
The Buyer would like to establish a long-term relationship with a Supplier who
is able to provide the Ammunition, and quality and
service-levels outlined in this bid document. The anticipated start date
for this award is September, 2016.
After the bidding ends, the Buyer
may contact several low bidders to further understand their capabilities and
additional benefits you might have to offer, before an award is made (see Key
Dates below). This is also an opportunity to begin establishing relationships.
PLEASE NOTE:
To ensure the bid process remains fair, any direct contact with
the Buying Organization regarding this opportunity,
during or after this bid process, until the Buyer contacts
you, will cause you to be in violation of the bid process and be eligible for
penalties (see Sorcity
Member
Agreement).
If
you are able to provide and bid on all items listed, and
meet all terms and conditions stated (or exceptions asked and granted), then you
are invited to bid in this ebid.
You may not bid otherwise.
Please perform honorably. Bids will only be
accepted through this ebid
.
Bidding in any other manner, or attempting to sell directly to one of the
Buyer's locations will
disqualify you for this business for the term of the award and will
remove you from good standing with the Buyer and Sorcity for future
business.
We look forward to your
participation and help in maintaining the integrity of this fair and objective
bid process.
Additional
bid guidelines:
Please follow the instructions in the Bid Notice email you were sent and
any
reminders and updates provided.
Buyer is requesting Bidder's best price in the bid to include:
rebates,
allowances, and other incentive programs. The Buyer does not want these
other incentive programs in addition to the price, but rather included
as
part of a best-price bid. This eliminates tracking and auditing of these
ancillary programs and provides straightforward pricing.
Line Item Worksheet:
Sorcity is providing you this
Line
Item
Worksheet as one of the bid documents, to list your per unit pricing,
which will automatically calculate the
“Total” bid price. Only the “Total” from the Worksheet may be entered as
your bid in the online Event. Do not attempt to enter line item prices
online or your bid will be
inaccurate.
The estimated quantities listed in the Line
Item Worksheet are
five (5) year totals, not annual quantities, and are expected to be the
minimum purchasing requirements during the next 5-years, based on
forecasted
market demand.
Be sure to
save the Line Item Worksheet to your desktop first, and then use it to
work up your Bid. This will allow you to promptly return your
completed copy of the
worksheet once the bidding ends.
Follow the instructions,
which include filling in all items highlighted in green such as your Dun
&
Bradstreet number and Unit Prices where noted, as it is part of your
reply
to this bid package.
In order to avoid
mistakes
and ensure that the ebid
Opening Bid value accommodates your pricing, you must email your initial
pricing in the Line Item Worksheet to Sorcity at least 2-days prior to
opening bid day online (see Key Dates below).
YOUR
COMPLETED FINAL LINE ITEM WORKSHEET IS A REQUIREMENT AND MUST BE
RETURNED TO
SORCITY WITHIN (1) HOUR AFTER THE BID ENDS, regardless of your bid
position. Failure to do so may render your
bid unacceptable and invoke penalties.
REQUIREMENTS specific to this purchase:
An
initial order will be made which will consist of 3-months worth of
inventory
across all calibers (approx. 750 cases combined).
Delivery for the initial order should be made by the currently estimated
date of 9/30/16 but NOT before 9/21/16.
Deliveries are to be made once per month, following the initial order.
Quantities for each monthly delivery should be fairly evenly distributed
across all
calibers (approx. 250 cases total combined per month) based on the
Buyer's
forecast, which could change over the term but is anticipated to be
close.
You may quote any one brand, or mix of brands, for the calibers listed
in
this bid.
For all Shotgun ammunition listed, the Buyer prefers not to change brand
during the term unless mutually agreed.
If
a specific brand of product you are bidding is later discontinued, or a
better price becomes available later for alternate brands, then the
Buyer
must be made aware so he can decide how to accommodate for such a change
at
that time.
All ammunition is to be delivered on pallets to the Buyer's doc as
agreed
between Buyer and Supplier.
All ammunition will be loaded to SAAMI specs utilizing new components.
KEY DATES: Anticipated for Award (U.S. Time)
You may view this in your
time zone from your Supplier Steps page.
Date
By
Action
7/25
10:00 a.m.
Confirm your intent to bid
7/25
2:00 p.m.
Provide Approval Contacts
7/26
10:00 a.m.
Enter questions or request exceptions online
7/27
10:00 a.m.
Register with Sorcity (no cost to join)
7/29
8/5
10:00 a.m.
Send Sorcity Initial Line Item Worksheet Pricing
8/3
8/10
2:00 p.m.
Wait for Access to Bid
8/4
8/11
1:00 p.m.
1:20 p.m.
Final bid due for Event #4821 - Ammunition
8/4
8/11
2:00 p.m.
Return final Line Item Worksheet
8/5
8/12
4:00 p.m.
Buyer will contact low bidders
8/9
8/16
4:00 p.m.
Buyer will award to best qualified Supplier
SPECIAL NOTES:
All questions or exceptions should be entered
above
through the [View & Ask Questions] button. Answers will be posted
for all
Suppliers to view.
If you need to speak directly to a
representative,
please call Sorcity at the number listed in the ebid
Summary above.
By placing a bid in this ebid,
you represent that your firm agrees to all terms stated in the Sorcity
Member Agreement and all content, terms, and conditions contained in
this
document, except for any exception Sorcity, or the Buyer, may grant in
writing, or on the Question & Answer page linked above.
The Supplier understands that no assumptions
are to
be made, and that content, or clauses, not contained in this ebid
do not apply, unless approved in writing by the Buyer and Sorcity.
This bid must be honored for the duration of
your
discussions with the purchasing organization, per the terms stated in
the ebid.
If you are unable to honor this bid at any time, you MUST notify Sorcity
immediately. Please read the Sorcity Member Agreement regarding not
honoring
your bid and related penalties.
All shipping
costs, if any,
must be included in your per unit prices and not listed
separately.
Buyer prefers
longer payment
terms such as Net 60 Days, although if you cannot provide
this, or it raises
your prices (hedging), then Net 30 day payment terms will be
considered and
may be bid in this ebid.
Due to market
demand and
possible supply constrictions, if the supplier is unable to
fulfill an order
within the normal timeframe, then the Buyer may secure that
portion of the
order from an alternate supplier, and in which case that
unfulfilled order
still counts towards the total award fulfillment to the
awarded supplier.
Supplier must track all unfulfilled orders and be able to
report upon
request.
The
awarded Alternate supplier will receive that percent of the
business that
the Primary supplier is unable to fulfill in the timeframe
needed. If you
are awarded as the Alternate, you may use the Alternate
Supplier Award
Adjustment located in the Line Item Worksheet to indicate what
percentage
increase may be added back to your bid prices, if any, for not
being awarded
as the Primary. (added 8/2/2016)
For ammo changes
that are
needed, prices for the new ammo must be provided with a
similar discount
compared to similar ammo quoted in this ebid. The Buyer has the right to
conduct a market comparison to confirm price changes and
discounts are
consistent. If a change id found to be inconsistent, or is not
in line with
the market, it can be grounds for award termination based on
supplier
performance.
Buyer
may terminate this contract, or any part thereof, based on
Supplier
performance issues, by written notice (30) days in advance,
provided the
issues identified by the Buyer are not corrected to the
satisfaction of the
Buyer within (30) days from the occurrence.
Due to the potential for price change in some of the
commodities used in
manufacturing Ammunition, pricing must be fixed for the
remainder of 2016,
and then for each subsequent 12-month periods (January -
December), at which times it may be adjusted
up or down, based
on verifiable documentation, provided by the Supplier, to the
Buyer and
Sorcity, documenting on which items and how pricing should
change (up or
down). Written notice should
be provided 30-days prior to the end
of the then current price period.
Failure
to provide price decreases on time will result in such
decreases being
retroactive to the beginning of the perspective term where
those reductions
should have taken effect.
Bidders may bid current price, with
price change
allowed on each monthly order, provided that the change is in
line with
market changes, otherwise the Buyer reserves the right to
purchase from the
Alternate Supplier until pricing comes back in line with
market
fluctuations. The Buyer prefers a 1-year price hold, so it is
requested that
this be an option provided, if available (add percent increase
where noted
in the Line Item Worksheet, if any, for the annual hold).
(added 8-5-16)
Awarded Seller must honor their
bid prices, per
the terms stated including price-fluctuation clause, until any
ongoing
business under this award has been terminated.
We appreciate
your
participation in this n this ebid
opportunity!
PLACE YOUR BID BELOW:
Bid Box appears here on Opening
Bid Day for
members once you log into your account, unless:
• Following opening bids, the Event has been paused until Bid-End
day
• The Event is momentarily suspended due to a bid error or technical
issue
• Your account has been locked due to an unresolved issue (contact
Sorcity)
If this is a Master Bid that is not being bid, you will need to scroll
up to the
table above to access sub-groups for bidding.
