Final Bid: $4,254,828.64
Bid Number 15: $5,220,000.00
Bid Number 14: $5,220,000.00
Bid Number 13: $5,220,000.00
Bid Number 2: $5,220,000.00
 First Bid:$5,220,000.00
Reverse-Auction ID:   4821
Date Ended: August 11, 2016
Duration:   21 days   3 hr  
Start:   Thu Jul 21, 2016 at 10:00 am CT
End:     Thu Aug 11, 2016 at 1:20 pm CT
Category:   Firearms & Supplies

Qty: 15,724   Unit: Cases


ebid Summary  (read full details below)


Ammunition for 1 location in Austin, TX

Possible expansion to other locations as they arise

First Term:

5-year period with 2-Year extensions


15,724 Units across 18 line items


Preferred: Price held through 2016, with review at each 12-month interval following 2016

Allowed: Price change on each monthly order. Must be in line with market changes. (modified 8/5/16)

Listen To:

Sorcity Welcome


Sorcity at 214-718- 6004


Change Log
Date    Change Made
8/11End Time changed to later (See Key Dates below or Time Remaining above)
8/5Bullets #8 & #9 under T&C's, and added 1-Year Price Hold Adjustment to LIW
8/2Bullet #5 under T&C's added
8/2End Time changed to later (See Key Dates below or Time Remaining above)
8/2Key Dates/Times changed (See Key Dates below)
8/2Line Item Worksheet Modified - Alternate Supplier Award Adjustment added


The Range Austin is accepting bids for Ammunition for their new location in Austin, TX. The term of this award covers an initial 5-year period plus subsequent 2-year extensions, as agreed-to between Buyer and Seller, provided performance and pricing is on track. Please read this complete ebid, all email notices, and the Sorcity Member Agreement, in full, so you understand the bid guidelines and are properly prepared to bid if your company qualifies and would like to gain this business.

The Buyer would like to establish a long-term relationship with a Supplier who is able to provide the Ammunition, and quality and service-levels outlined in this bid document.  The anticipated start date for this award is September, 2016.

After the bidding ends, the Buyer may contact several low bidders to further understand their capabilities and additional benefits you might have to offer, before an award is made (see Key Dates below). This is also an opportunity to begin establishing relationships.



To ensure the bid process remains fair, any direct contact with the Buying Organization regarding this opportunity, during or after this bid process, until the Buyer contacts you, will cause you to be in violation of the bid process and be eligible for penalties (see Sorcity Member Agreement).


If you are able to provide and bid on all items listed, and meet all terms and conditions stated (or exceptions asked and granted), then you are invited to bid in this ebid. You may not bid otherwise.


Please perform honorably.  Bids will only be accepted through this ebid .  Bidding in any other manner, or attempting to sell directly to one of the Buyer's locations will disqualify you for this business for the term of the award and will remove you from good standing with the Buyer and Sorcity for future business.  We look forward to your participation and help in maintaining the integrity of this fair and objective bid process.


Additional bid guidelines:

  1. Please follow the instructions in the Bid Notice email you were sent and any reminders and updates provided.

  2. Buyer is requesting Bidder's best price in the bid to include: rebates, allowances, and other incentive programs. The Buyer does not want these other incentive programs in addition to the price, but rather included as part of a best-price bid. This eliminates tracking and auditing of these ancillary programs and provides straightforward pricing.

Line Item Worksheet:

  1. Sorcity is providing you this Line Item Worksheet as one of the bid documents, to list your per unit pricing, which will automatically calculate the “Total” bid price. Only the “Total” from the Worksheet may be entered as your bid in the online Event. Do not attempt to enter line item prices online or your bid will be inaccurate.

  2. The estimated quantities listed in the Line Item Worksheet are five (5) year totals, not annual quantities, and are expected to be the minimum purchasing requirements during the next 5-years, based on forecasted market demand.

  3. Be sure to save the Line Item Worksheet to your desktop first, and then use it to work up your Bid.  This will allow you to promptly return your completed copy of the worksheet once the bidding ends.

  4. Follow the instructions, which include filling in all items highlighted in green such as your Dun & Bradstreet number and Unit Prices where noted, as it is part of your reply to this bid package.

  5. In order to avoid mistakes and ensure that the ebid Opening Bid value accommodates your pricing, you must email your initial pricing in the Line Item Worksheet to Sorcity at least 2-days prior to opening bid day online (see Key Dates below).

  6. YOUR COMPLETED FINAL LINE ITEM WORKSHEET IS A REQUIREMENT AND MUST BE RETURNED TO SORCITY WITHIN (1) HOUR AFTER THE BID ENDS, regardless of your bid position. Failure to do so may render your bid unacceptable and invoke penalties.

REQUIREMENTS specific to this purchase:

  1. An initial order will be made which will consist of 3-months worth of inventory across all calibers (approx. 750 cases combined). 

  2. Delivery for the initial order should be made by the currently estimated date of 9/30/16 but NOT before 9/21/16.

  3. Deliveries are to be made once per month, following the initial order.

  4. Quantities for each monthly delivery should be fairly evenly distributed across all calibers (approx. 250 cases total combined per month) based on the Buyer's forecast, which could change over the term but is anticipated to be close.

  5. You may quote any one brand, or mix of brands, for the calibers listed in this bid.

  6. For all Shotgun ammunition listed, the Buyer prefers not to change brand during the term unless mutually agreed.

  7. If a specific brand of product you are bidding is later discontinued, or a better price becomes available later for alternate brands, then the Buyer must be made aware so he can decide how to accommodate for such a change at that time.

  8. All ammunition is to be delivered on pallets to the Buyer's doc as agreed between Buyer and Supplier.

  9. All ammunition will be loaded to SAAMI specs utilizing new components.

KEY DATES: Anticipated for Award (U.S. Time)

You may view this in your time zone from your Supplier Steps page.

 7/25 10:00 a.m. Confirm your intent to bid
 7/25 2:00 p.m. Provide Approval Contacts
 7/26 10:00 a.m. Enter questions or request exceptions online
 7/27 10:00 a.m. Register with Sorcity (no cost to join)
 7/29 8/5 10:00 a.m. Send Sorcity Initial Line Item Worksheet Pricing
 8/3 8/10 2:00 p.m. Wait for Access to Bid
 8/4 8/11 1:00 p.m. 1:20 p.m. Final bid due for Event #4821 - Ammunition
 8/4 8/11 2:00 p.m. Return final Line Item Worksheet
 8/5 8/12 4:00 p.m. Buyer will contact low bidders
 8/9 8/16 4:00 p.m. Buyer will award to best qualified Supplier




  • All questions or exceptions should be entered above through the [View & Ask Questions] button. Answers will be posted for all Suppliers to view.

  • If you need to speak directly to a representative, please call Sorcity at the number listed in the ebid Summary above.

  • By placing a bid in this ebid, you represent that your firm agrees to all terms stated in the Sorcity Member Agreement and all content, terms, and conditions contained in this document, except for any exception Sorcity, or the Buyer, may grant in writing, or on the Question & Answer page linked above.

  • The Supplier understands that no assumptions are to be made, and that content, or clauses, not contained in this ebid do not apply, unless approved in writing by the Buyer and Sorcity.

  • This bid must be honored for the duration of your discussions with the purchasing organization, per the terms stated in the ebid. If you are unable to honor this bid at any time, you MUST notify Sorcity immediately. Please read the Sorcity Member Agreement regarding not honoring your bid and related penalties.

Online Bid Procedures:

Other criteria:

  1. You must bid on all items listed in this Event. 

  2. All shipping costs, if any, must be included in your per unit prices and not listed separately.

  3. Buyer prefers longer payment terms such as Net 60 Days, although if you cannot provide this, or it raises your prices (hedging), then Net 30 day payment terms will be considered and may be bid in this ebid.

  4. Due to market demand and possible supply constrictions, if the supplier is unable to fulfill an order within the normal timeframe, then the Buyer may secure that portion of the order from an alternate supplier, and in which case that unfulfilled order still counts towards the total award fulfillment to the awarded supplier.  Supplier must track all unfulfilled orders and be able to report upon request. 

  5. The awarded Alternate supplier will receive that percent of the business that the Primary supplier is unable to fulfill in the timeframe needed. If you are awarded as the Alternate, you may use the Alternate Supplier Award Adjustment located in the Line Item Worksheet to indicate what percentage increase may be added back to your bid prices, if any, for not being awarded as the Primary. (added 8/2/2016)

  6. For ammo changes that are needed, prices for the new ammo must be provided with a similar discount compared to similar ammo quoted in this ebid. The Buyer has the right to conduct a market comparison to confirm price changes and discounts are consistent. If a change id found to be inconsistent, or is not in line with the market, it can be grounds for award termination based on supplier performance.

  7. Buyer may terminate this contract, or any part thereof, based on Supplier performance issues, by written notice (30) days in advance, provided the issues identified by the Buyer are not corrected to the satisfaction of the Buyer within (30) days from the occurrence.

  8. Due to the potential for price change in some of the commodities used in manufacturing Ammunition, pricing must be fixed for the remainder of 2016, and then for each subsequent 12-month periods (January - December), at which times it may be adjusted up or down, based on verifiable documentation, provided by the Supplier, to the Buyer and Sorcity, documenting on which items and how pricing should change (up or down).  Written notice should be provided 30-days prior to the end of the then current price period.  Failure to provide price decreases on time will result in such decreases being retroactive to the beginning of the perspective term where those reductions should have taken effect.

  9. Bidders may bid current price, with price change allowed on each monthly order, provided that the change is in line with market changes, otherwise the Buyer reserves the right to purchase from the Alternate Supplier until pricing comes back in line with market fluctuations. The Buyer prefers a 1-year price hold, so it is requested that this be an option provided, if available (add percent increase where noted in the Line Item Worksheet, if any, for the annual hold). (added 8-5-16)

  10. Awarded Seller must honor their bid prices, per the terms stated including price-fluctuation clause, until any ongoing business under this award has been terminated.


We appreciate your participation in this n this ebid opportunity!

Bid Box appears here on Opening Bid Day for members once you log into your account, unless:

• Following opening bids, the Event has been paused until Bid-End day
• The Event is momentarily suspended due to a bid error or technical issue
• Your account has been locked due to an unresolved issue (contact Sorcity)

If this is a Master Bid that is not being bid, you will need to scroll up to the table above to access sub-groups for bidding.


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