10/2/2009 Requirements removed in the
Scope of Work
10/8/2009 Courier Fees content removed
in the Scope of Work
10/9/2009 - Postage Price
Fluctuation added to Terms & Conditions
10/13/2009 - End Date extended
10/21/2009 - End Date extended
bids on a 5-year term for Check Printing
Services. The anticipated start date of the implementation process for this award is
The Buyer would like to establish a long-term relationship with one Supplier who
is able to provide the products, quality and
service-levels outlined in this bid document.
This is a company-wide program and will
purchase through this award, which should provide assurance to the awarded
bidder that the dollar value awarded is intended to be met.
Although price is an important element of this award, the quality and
service-levels included in this document reveal that this is not a price-only
decision. Other factors to be considered include; service-levels, responsiveness, terms and conditions, and relationship.
It is the Buyers intention to contact several low bidders so they have
an opportunity to discuss their capabilities, and any other benefits, before an award is made.
Any direct contact with the Buyer regarding this opportunity,
prior to, during, or after the Online Bidding Event, until the Buyer contacts
you, will cause you to be in violation of the bid process (see Sorcity Member Agreement) and be eligible for a penalty.
The quantities listed in the Line Item Worksheet for each
product are expected to be minimum purchasing requirements during the next
5-years, based on the last 12-months of actual usage.
Currently suppliers should know the buyer does not intend to award a price higher than what they are currently
paying, so please bid aggressively.
Suppliers who are able to provide
and bid on all items listed, and meet all terms and conditions stated, are invited
to bid in this Online Bid Event (Ebid). You may not bid otherwise. Bids will only
be accepted in this Ebid. Bidding in any other manner will
disqualify you for this opportunity. We look forward to your participation
and ask that you read ALL specifications before placing your bid.
Please read and comply with the instructions in the Bid Notice email you were
sent informing you of this opportunity.
Sorcity is providing the bidder this
Worksheet to list Per Unit pricing, which will automatically calculate the
Total bid price. Only the Total from the Worksheet may be entered as
your bid in the
Event. Do not attempt to enter line item prices online or your bid will be
Please be sure to
save the Line Item Worksheet to your desktop first, then use it to work
up your Bid. This will allow you to promptly return this worksheet once the bidding
Substitutes, of equivalent or better
quality and performance, will be allowed for those items highlighted in
yellow on the Line Item Worksheet. If you bid a substitute, then you must enter
the Description and Price in the respective "Substitute" columns, highlighted in yellow.
that this is not a commitment to buy all specified line items or quantities
listed, but a good faith effort to meet or exceed the dollar amount awarded
for goods in this general category.
Your Dun &
Bradstreet number should be entered in the Line Item Worksheet where
Buyer does not intend to change the requirements or process, but due to
supplier optimizations over time, or changes within the Buyer's process, or
other unknown factors, the supplier should factor in a couple of changes
during the term, which may include several elements, without the change
impacting price if the process and features needed are equivalent to the
current process and features. Where the process and features are not
equivalent to what is currently being used, the price increases or decreases
must be equivalent in discount to the discount provided in this bid and not
changes that are needed, market comparisons may be made by the Buyer to
confirm price changes and discounts. If the awarded supplier's price
for changes is not in line with this market comparison, it can be grounds
for award termination based on supplier performance.
Once the bidding ends, ALL enders must send in their electronic Line
Item Worksheet to
Operations@sorcity.com within one
(1) hour after the bidding ends.
Boiler Plate Contract:
We have provided an advanced look at the standard CSX Boiler Plate Contract that is
to be signed by the awarded Provider. We urge all Providers to review this in
advance so that you are aware of the general terms and conditions of CSX
Here are requirements specific to this purchase:
Click on the link to review the
10/2/09, 10/8/09 - Requirements RemovedScope of
Work in its entirety
KEY DATES: Anticipated for Award (U.S. Central
I confirm I meet all terms and
Will-Bid Event #4373
All clarifying questions should be entered online
Suppliers must be registered with Sorcity (no cost)
Receive Access Code and place opening bid
Final bids due for Event #4373 - Check
Supplier to send Line Item Worksheet to
Buyer will contact low bid Suppliers
Samples due, if requested by the Buyer
Buyer will award to best qualified Supplier
Sorcity is committed to
following the Institute for Supply Managements Ethics Guidelines for
procurement and has therefore implemented the following bid guidelines to ensure
all suppliers are treated fairly. Please comply with the following or you may be
disqualified from bidding on this opportunity.
questions or exceptions should be entered above through the [Question] button.
Answers will be posted, shortly thereafter, for all Suppliers to
If you need to speak
directly to a representative, please contact Sorcity at (972) 661-3265. Any
direct contact with Buyer is strictly prohibited
and may result in immediate disqualification to participate in this Ebid.
By placing a bid in
this Event, you represent that your firm agrees to all terms, stated in the
Sorcity Member Agreement, and all content, terms, and conditions contained in
this document, except for any exception Sorcity, or the Buyer, may grant in
writing, or on the Question & Answer page linked above.
understands that no assumptions are to be made, and that content, or clauses,
not contained in this event do not apply, unless approved in writing by the
Buyer and Sorcity.
This bid must be
honored for the duration of your discussions with the purchasing organization,
per the terms stated in the Ebid. If you are unable to honor
this bid at any time, you MUST cease discussions with the Buyer and notify
Sorcity. Please read the Sorcity Member Agreement regarding not honoring your
bid and any associated penalty
The Seller must honor the Bid Price until October 2014.
You must bid on all items
listed in this Event.
Buyer's standard terms and
Payment Terms: Net 30
Regarding substitutes - Must be
equal to or better than current spec's
Samples may be required at the
end of this Event for quality assurance
Each party may terminate this Agreement if
the other party breaches any material representation, warranty, term,
condition, or obligation of this Agreement and fails to cure such breach
within thirty (30) days after receipt of written notice of such breach.
Each party may terminate this Agreement if
the other party becomes the subject of a voluntary petition in bankruptcy or
any voluntary proceeding relating to insolvency, receivership, liquidation,
or composition for the benefit of creditors, or become the subject of an
involuntary petition of an involuntary petition in bankruptcy or any
involuntary proceeding relating to insolvency, receivership, liquidation, or
composition for the benefit of creditors, if such petition or proceeding is
not dismissed within sixty (60) days of filing.
Based on the frequent price
fluctuations on this commodity, the Buyer agrees to a price increase or
decrease, based upon a mutually agreeable industry index, at each
12-month interval. Buyer and supplier
will use the cost published in Pulp and Paper Weekly.
The Supplier agrees to provide Sorcity and the Buyer reports by email,
15-days prior to the end of each 12-month term,
identifying any change in this index and explaining the impact on a change
in price, if any.
Added 10/9/2009: Due to the potential for price change on Postage,
pricing must be fixed unless the vender in which you are paying postage
increases your pricing. Changes in price must be based
on verifiable documentation, provided by the awarded Supplier to the Buyer and
Sorcity, documenting how pricing should change. Notice should
be provided, 30-days prior to the price increase to take effect.
Requests for price
changes shall be subject to written acceptance before becoming effective. In the
event new prices are not in conformance with the industry changes, this award
may be cancelled based on Supplier performance.
to provide this report, when prices are increasing, will result in supplier
honoring current price for the subsequent quarter. If it is a price
decrease that failed to be reported by the Seller, then a 1% price reduction,
in addition to the price reduction that should have been provided at the
beginning of that period, will be retroactively provided to the Buyer for that
quarter's total quantity ordered.