Westside Landing Lumber & Trusses
Final Bid: See Subgroups
Reverse-Auction ID:   4874
Date Ended: August 07, 2018
Duration:   21 days   0 hr  
Start:   Tue Jul 17, 2018 at 12:00 pm CT
End:     Tue Aug 7, 2018 at 12:00 pm CT
Category:   Wood & Lumber


ebid Summary (read full details below)


41 Lumber Packages including delivery and follow up purchases


Bid now for August, 2018 delivered dates (see Key Dates below)


Over 116,780 pieces estimated (see attached Takeoff)


Hold for 30 days – See Price Fluctuation clause.


Rick at Sorcity: 214-718-6004


Change Log
Date    Change Made
8/13End Time changed to later (See Key Dates below or Time Remaining above)
8/7End Time changed to later (See Key Dates below or Time Remaining above)
8/3Line Item Worksheet - Multiple items updated for clarity
7/27Added Architectural Drawings
7/27End Time changed to later (See Key Dates below or Time Remaining above)
7/27Key Dates/Times changed (See Key Dates below)


Legacy DCS is accepting Lumber bids for their Westside Landing development in the Northwest Austin, TX area, with deliveries beginning in August, 2018. An award will be made to a qualified bidder who comes in budget. The Buyer requests you call the number above for help and not Legacy directly.

You should find this bid contains common items and standard terms, many of which you may already honor, but if anything appears uncommon please advise Sorcity so we can review whether a change can be made.

If interested please read this
ebid, the Sorcity Member Agreement, and email notices so you bid accurately and avoid bidding outside the guidelines.

This is not an automatic award to the lowest bidder, but price, quality and reliability will all be considered for award.

If you identify any conflicting information in this bid, you must get clarification before placing a bid, since your bid can not be withdrawn.

Please perform honorably. Bids are only accepted through this
ebid so please adhere to the ebid process so you remain eligible for this and future awards.



Bids will only be accepted through this ebid. Bidding in any other manner, or attempting to sell directly to one of the Buyer's locations will put you in violation and will remove you from good standing with Sorcity for future business. We look forward to your participation and help in maintaining the integrity of this fair and objective bid process.  Here is a table of the sub-groups in which you may bid if you can provide all items in a sub-group:


Westside Landing Lumber & Trusses


Sub-group link #


Per Key Dates bid here 4875


Per Key Dates bid here 4876


Neighborhood:                                                 Map:




  1. No Markups: Buyer is requesting your lowest straightforward price and not a price that includes any builder commission, mark-up, or rebate.

  2. If you are bidding trusses, review each drawing and all specifications provided, then develop your Truss Package Price for each of the 3 floor plans, then enter each of the package prices in the Line Item Worksheet "Master Takeoff" tab where noted (highlighted in green).

  3. Takeoff (Line Item Worksheet)

    1. First: Save this Takeoff to your desktop, then enter your per unit prices. Your “Total bid price” will calculate. Verify.

    2. Follow the Worksheet instructions and fill in all items highlighted in green.

    3. Enter only the “Total” from the Worksheet, in the bid box that will appear below when the bid opens. Do not enter line item prices below.

    4. Your Takeoff MUST be returned to Sorcity within 1-hour of bid end, regardless where you stopped bidding.

    5. You must bid the exact specifications listed, however substitutes may be accepted if approved.

    6. This request is for the loose lumber listed, so manufactured wall panels will not be accepted.

  4. The following documents are part of the complete solicitation package. Suppliers must read all documents carefully and comply with all instructions.

    1. Scope of Work - Truss Design & Delivery

    2. Scope of Work - Lumber Delivery

    3. Framing/Truss specifications

    4. Independent Sub. Agreement

    5. Cottonwood Plan

    6. Magnolia Plan

    7. Sycamore Plan - Includes Casita

    8. Architectural Drawings  (added 7/27/18)


Three Floor Plans Finished Look:


KEY DATES: Anticipated for Award (U.S. Central Time)

You may view this in your time zone from your Supplier Steps page.

 7/19 10:00 a.m. Confirm your intent to bid
 7/19 2:00 p.m. Provide Approval Contacts
 7/20 2:00 p.m. Register with Sorcity (no cost to join)
 7/24 10:00 a.m. Enter questions or request exceptions online
 7/26 2:00 p.m. Send Sorcity Initial Line Item Worksheet Pricing
 7/30 8/6 2:00 p.m. Wait for Access to Bid
 7/31 8/7 10:30 a.m. 11:00 a.m. Final bid due for Event #4875 - Trusses
 7/31 8/7 11:30 a.m. Final bid due for Event #4876 - Lumber
 7/31 8/7 4:00 p.m. 12:30 p.m. Return final Line Item Worksheet
 8/1 8/8 4:00 p.m. Buyer will contact low bidders
 8/3 8/10 4:00 p.m. Buyer will award to best qualified Supplier



Sorcity follows the Institute for Supply Management’s (ISM’s) Ethics Guidelines to ensure suppliers are treated fairly and equally, therefore:

  1. All clarifying questions or exceptions should be asked by calling the number above or through the Question & Answer link above.

  2. Answers will be posted shortly thereafter for suppliers to view. You will have the opportunity to speak with the Buyer if they contact you to discuss your bid, which is when you can discuss your value add.

  3. You agree that no assumptions are to be made, and that content, or clauses, not contained in this ebid do not apply, unless approved in writing by the Buyer and Sorcity.

  1. This includes all lumber sold to Legacy DCS for the 41 homes and casitas included in the master list, as well as for floor plan options and additional homes not included in the master list.

  2. You must bid on all items listed in any sub-group bid. No line items or quantities may be left out (check with Sorcity on any concerns if needed)

  3. You must include all shipping/delivery costs in your bid (forklift is not needed). Only 1 package per delivery is likely needed.

  4. Hot Shots: Supplier will provide any additional supplies requested by the Buyer at the same prices submitted in the Line Item Worksheet and within the same or earlier delivery timeframe. Delivery will be at the same ebid price unless otherwise agreed, such as where the Buyer may need it much quicker.

  5. The Buyer intends to award all line items but reserves the right to not award a line item where the per-unit price is substantially higher than the market price.

  6. You may not enter a per unit price higher than your catalog price.

  7. Any substitutes that may be allowed must be equal or better quality than the item listed.

  8. Performance correction period for this bid is 5-days from time of problem (see Sorcity Agreement for details on performance correction).

  9. Any additional costs not included in the price bid, except any additions requested by the Buyer, are at the expense of the awarded supplier.

  10. Price Fluctuation - Based on frequent price fluctuations in Lumber, Buyer agrees to a price increase or decrease at each 30-day period. The change in Lumber costs will be determined based on the cost published in Random Lengths (or, if such publication is no longer published, then based on such other independent publication as is mutually acceptable to both parties). Failure to provide price decreases on time will result in such decreases being retroactive to the beginning of the perspective period where those reductions should have taken effect and may be a Supplier performance issue.


We appreciate your participation in this ebid opportunity!

Bid Box appears here on Opening Bid Day for members once you log into your account, unless:

• Following opening bids, the Event has been paused until Bid-End day
• The Event is momentarily suspended due to a bid error or technical issue
• Your account has been locked due to an unresolved issue (contact Sorcity)

If this is a Master Bid that is not being bid, you will need to scroll up to the table above to access sub-groups for bidding.



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