Compostable & Reusable Compartment Food Trays
Final Bid: See Subgroups
 
Reverse-Auction ID:   4870
Date Ended: July 12, 2018
Duration:   23 days   5 hr  
Start:   Tue Jun 19, 2018 at 7:00 am CT
End:     Thu Jul 12, 2018 at 12:00 pm CT
Category:   Restaurant

Qty: 5,180,000   Unit:

 

AISD Compostable & Reusable Compartment Food Trays IFB #19AUC006

Reverse Auction #4870 - Summary 

(read full details below)

Need:

Compostable & Reusable Compartment Food Trays for 1 location in Austin, TX

First Term:

One (1) year with four (4) additional one (1) year periods

Quantity: 

5.18 million units across 2 line items

Price:

1-year lock with Price Fluctuation review at each 12-months

Listen To:

Sorcity Welcome

Contact:

Sorcity at 512-366-9040

 

Austin Independent School District is conducting a reverse auction for Compostable & Reusable Compartment Food Trays to be used in their schools in the Austin area. The agreement(s) resulting from this solicitation will be in effect for an initial term of one (1) years and shall start upon full execution. The parties by mutual consent may renew the agreement for up to four (4) additional one (1) year periods (a.k.a. Sorcity extension).  Please read this complete summary, the attached (linked below) Compostable & Reusable Compartment Food Trays IFB document, all email notices, and the Sorcity Member Agreement, in full, so you understand the auction guidelines and are properly prepared to respond with a complete and accurate offer if your company qualifies and would like to gain this business.
 

The Buyer would like to award to a vendor(s) who is able to provide the products and quality and service-levels outlined in the IFB documentation.  This may be awarded to more than one vendor if it is favorable for AISD to do so, but the preference is to award to the fewest possible. The anticipated start date for this award is September, 2018.

This is a district-wide program. All locations will purchase through this award, which should provide assurance to the awarded vendor that the dollar value awarded is intended to be met.


Although price is an important element of this award, this is not a price-only decision. Other factors to be considered are outlined in the IFB document.

 

KEY DATES: Anticipated for Award (U.S. Central Time)

You may view this in your time zone from your Supplier Steps page.

DateByAction
 6/21 10:00 a.m. Confirm your intent to bid
 6/21 1:00 p.m. Provide Approval Contacts
 6/25 10:00 a.m. Register with Sorcity (no cost to join)
 7/6 10:00 a.m. Enter questions or request exceptions online
 7/6 2:00 p.m. Send Sorcity Initial Line Item Worksheet Pricing
 7/11 2:00 p.m. Wait for Access to Bid
 7/12 10:30 a.m. Final bid due for Event #4871 - Reusable Rectangle
 7/12 11:30 a.m. Final bid due for Event #4872 - Compostable Rectangle
 7/12 12:30 p.m. Return final Line Item Worksheet
 7/17 2:00 p.m. Hard copy of bid due to AISD
 7/18 4:00 p.m. Buyer will contact low bidders
 7/24 10:00 a.m. Samples due, if requested by the Buyer
 8/28 2:00 p.m. Buyer will award to best qualified Supplier

 

To ensure the reverse auction bid process remains fair, any direct contact with the Buying Organization regarding this opportunity, during or after this bid process, except where permitted, will cause you to be in violation of the bid process (see AISD IFB under Policy & Instructions guidelines) and be eligible for penalties (See the Sorcity Member Agreement).

 

Please perform honorably and follow the instructions in the Bid Notice email you were sent and any reminders and updates provided.

 

Bids will only be accepted through this reverse auction. Bidding in any other manner, or attempting to sell directly to one of the Buyer's locations will put you in violation and will remove you from good standing with Sorcity for future business. We look forward to your participation and help in maintaining the integrity of this fair and objective bid process.  Here is a table of the sub-groups in which you may bid if you can provide all items in a sub-group:

 

Compostable & Reusable Compartment Food Trays Sub-groups

Sub-group

Sub-group Link #

1 - Reusable Rectangle

Per Key Dates bid here 4871

2 - Compostable Rectangle

Per Key Dates bid here 4872

 

The following documents, provided here as quick links for your convenience, and also listed in the AISD IFB Compostable & Reusable Compartment Food Trays document, are part of the complete solicitation package. Vendors must read all documents carefully and comply with all instructions.

  1. IFB Compostable & Reusable Compartment Food Trays

  2. Required Forms

  3. Standard Terms and Conditions

  4. Attachment A (Line Item Worksheet)

  5. Attachment B (Sample Master Purchasing Agreement):  This is an advanced look at the standard AISD contract that is to be signed by the awarded Vendor. We urge you to review this in advance so that you are aware of the general terms and conditions of AISD before bidding.

SPECIAL NOTES:

Sorcity is committed to following the Institute for Supply Management’s Ethics Guidelines for procurement and has therefore implemented the following bid guidelines to ensure all vendors are treated fairly. Please comply with the following or you may be disqualified from bidding on this opportunity. 

  • All questions or exceptions should be entered above through the [View & Ask Questions] button. Answers will be posted for all Suppliers to view here as well as the AISD website: http://www.austinisd.org/contractandprocurement/advertised-bids-rfps

  • If you need to speak directly to a representative, please call Sorcity at the number listed in the reverse auction Summary above.

  • By placing a bid in this reverse auction, you represent that your firm agrees to all terms, stated in the Sorcity Member Agreement, and all content, terms, and conditions contained in this document, except for any exception Sorcity, or the Buyer, may grant in writing, or on the Question & Answer page linked above.

  • The Supplier understands that no assumptions are to be made, and that content, or clauses, not contained in this reverse auction do not apply, unless approved in writing by the Buyer and Sorcity. 

  • This bid must be honored for the duration of your discussions with the purchasing organization, per the terms stated in the reverse auction. If you are unable to honor this bid at any time, you MUST notify Sorcity immediately. Please read the Sorcity Member Agreement regarding not honoring your bid and related penalties. 

We appreciate your participation in this reverse auction opportunity!

PLACE YOUR BID BELOW:
Bid Box appears here on Opening Bid Day for members once you log into your account, unless:

• Following opening bids, the Event has been paused until Bid-End day
• The Event is momentarily suspended due to a bid error or technical issue
• Your account has been locked due to an unresolved issue (contact Sorcity)

If this is a Master Bid that is not being bid, you will need to scroll up to the table above to access sub-groups for bidding.

 



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