Pregnancy Test
Final Bid: $1,079,000.00  (A$ 1,370,330.00)
Bid Number 108: $1,080,000.00  (A$ 1,371,600.00)
Bid Number 107: $1,084,000.00  (A$ 1,376,680.00)
Bid Number 106: $1,085,000.00  (A$ 1,377,950.00)
  
Bid Number 2: $2,997,000.00  (A$ 3,806,190.00)
 First Bid:$3,000,000.00  (A$ 3,810,000.00)
 
Reverse-Auction ID:   4858
Date Ended: September 07, 2017
Duration:   18 days   4 hr  
Start:   Sun Aug 20, 2017 at 4:00 pm CT
End:     Thu Sep 7, 2017 at 8:30 pm CT
Category:   Medical Supplies

Qty: 4,750,000   Unit: Each

 

ebid Summary  (read full details below)

Need:

Pregnancy Test

First Term:

5-year period with 2-Year extensions

Quantity: 

4,750,000 Units across 1 line item

Price:

1-Year lock with Price Fluctuation review at each 12-months

Listen To:

Sorcity Welcome

Contact:

Sorcity at 469-877-0510

 

Change Log
Date    Change Made
9/1Requirement #4 modified: TGA registration will be conducted by Mentholatum
8/312 new pictures provided to display the pouch
8/31Key Dates/Times changed (See Key Dates below)
8/31T&C #2: Provided clairty regarding shipping cost covered by supplier.
8/31T&C #7: Provided clarity regarding samples needed post-bid, if requested.

 

The Mentholatum Company - Australasia is accepting bids for Pregnancy Tests. The term of this award covers an initial 5-year period plus subsequent 2-year extensions, as agreed-to between Buyer and Seller, provided performance and pricing is on track. Please read this complete ebid, all email notices, and the Sorcity Member Agreement, in full, so you understand the bid guidelines and are properly prepared to bid if your company qualifies and would like to gain this business.
 

Although price is an important element of this award, this is not a price-only decision. Other factors to be considered include: quality, service-levels, responsiveness, acceptance of Buyer's terms and conditions, relationship, and testing results. After the bidding ends, the Buyer may contact several low bidders to further understand their capabilities and additional benefits you might have to offer, before an award is made (see Key Dates below).  This is also an opportunity to begin establishing relationships. The anticipated start date for this award is November, 2017. 

 

PLEASE NOTE: 

To ensure the bid process remains fair, any direct contact with the Buying Organization regarding this opportunity, during or after this bid process, until the Buyer contacts you, will cause you to be in violation of the bid process and be eligible for penalties (see Sorcity Member Agreement).

 

Mentholatum - Australasia Non-Disclosure Agreement:

In order to obtain details, part numbers, diagrams, requirements, 12-month order history, and any other confidential information, someone from your organization with contract signing authority must sign the following Non Disclosure Agreement (NDA) and email it to Sorcity at Click Here.  Once received, Sorcity will provide you with an email which will contain links to the confidential information, which is not to be shared with anyone beyond your internal personnel related to this bid at any time, nor used in a manner that violates the NDA.

Mentholatum Non-Disclosure

 

BID STRUCTURE:

If you are able to provide and bid on all items listed, and meet all terms and conditions stated (or exceptions asked and granted), then you are invited to bid in this ebid. You may not bid otherwise.  

 

Please perform honorably.  Bids will only be accepted through this ebid.  Bidding in any other manner, or attempting to sell directly to one of the Buyer's locations will disqualify you for this business for the term of the award and will remove you from good standing with the Buyer and Sorcity for future business.  We look forward to your participation and help in maintaining the integrity of this fair and objective bid process.

 

Additional bid guidelines:

  1. Please comply with the instructions in the Bid Notice email you were sent and any reminders and updates provided.

  2. Please note that this is not a commitment to buy all specified line items or quantities listed, but a good faith effort to meet or exceed the dollar amount awarded for goods in this general category.

  3. Upon registration and further qualification by Sorcity, we will provide you samples of the Pregnancy Test items listed. Please email your complete shipping address to Samples Shipping Address.

  4. Due to Supplier optimizations over time, or changes within the Buyer's process, or other unknown factors, the Supplier should factor in accommodating a couple of changes during the term, without the change impacting price, provided that the change needed is relatively equivalent to the current need. Where the change is not equivalent to the current need, the price increases or decreases must be equivalent in discount to the discount provided in this bid and not marked up. Supplier will provide transparent analysis to support the change and the Buyer maintains the right to compare that change with the market prices.

  5. Buyer is requesting Bidder's best price in the bid to include: rebates, allowances, and other incentive programs. The Buyer does not want these other incentive programs in addition to the price, but rather included as part a best-price bid. This eliminates tracking and auditing of these ancillary programs and provides straightforward pricing.

Line Item Worksheet:

  1. You must sign and return the Mentholatum - Australasia Non-Disclosure Agreement as described below in order to receive the Line Item Worksheet, which includes drawings and specifications.

  2. Sorcity is will provide you with the Line Item Worksheet as one of the bid documents, once you have sent in your NDA, to list your per unit pricing, which will automatically calculate the “Total” bid price. Only the “Total” from the Worksheet may be entered as your bid in the online Event. Do not attempt to enter line item prices online or your bid will be inaccurate. 

  3. The estimated quantities listed in the Line Item Worksheet are three (5) year totals, not annual quantities, and are expected to be the minimum purchasing requirements during the next 3-years, based on forecasted market demand.

  4. Be sure to save the Line Item Worksheet to your desktop first, and then use it to work up your Bid.  This will allow you to promptly return your completed copy of the worksheet once the bidding ends.

  5. Follow the instructions, which include filling in all items highlighted in green such as your Dun & Bradstreet number and Unit Prices where noted, as it is part of your reply to this bid package.

  6. In order to avoid mistakes and ensure that the ebid Opening Bid value accommodates your pricing, you must email your initial pricing in the Line Item Worksheet to Sorcity at least 2-days prior to opening bid day online (see Key Dates below).

  7. YOUR COMPLETED FINAL LINE ITEM WORKSHEET IS A REQUIREMENT AND MUST BE RETURNED TO SORCITY WITHIN (1) HOUR AFTER THE BID ENDS, regardless of your bid position. Failure to do so may render your bid unacceptable and invoke penalties.

  8. IF BIDDING IN AUSTRALIA DOLLAR, enter your Per Unit Pricing in the Australia Dollar column. For the purpose of this bid, the Exchange Rate used for the conversion will be 1.2679 AUD U.S. Dollars dated September 17, 2015 and will calculate the Grand Total automatically. Your Per Unit Pricing will be in Australia Dollar, however, the Grand Total, which will also be the bid you place online, will be in U.S. Dollars. This exchange rate is for bidding purposes only and the actual final price will be adjusted for the current exchange rate once the award commences. 

 

REQUIREMENTS specific to this purchase:

  1. Pregnancy Test able to detect at least 25 mIU hCG/mL in urine

  2. Meets the classification requirements of a Class 2 IVD Medical Device

  3. Packaged in a sealed foil pouch with batch number and expiration date marked on each pouch (per the sample you will be sent once your return the signed NDA)

  4. Supplier must be able to provide supporting data that their product is approved to allow Mentholatum to gain approval of product by the TGA. This includes valid conformity assessment certificate, test data to support hCG detection claims (includes accuracy, repeatability, performance validation, sensitivity, and stability), certification of compliance of manufacturing site with ISO 13485.  (Modified 9/1)
     

Pictures (click to enlarge)  (2-new images added 8/29/17)

Important: Do not include pricing for the outside packaging

 

 

1a.  CM - Test Front                                                              1b.  CM - Test Back  

        

2a. CM - Uncapped Test Front                                                2b. CM - Uncapped Test Back

   

3a.  CM - Test Outside                                                           3b.  CM -  Test Inside

        

4a.  CM - Test Outside - (Wick Removed)                                4b.  CM - Test Inside - (Wick Removed) 

        

5a.  CM - Test Outside - (Wick & Strip Removed)                     5b.  CM - Test Inside - (Wick & Strip Removed) 

        

6a.  CM - Test Wick & Strip Front                                           6b.  CM - Test Wick & Strip Back 

        

7a.  Pouch - (non-printed side)                                                 7b.  Pouch - (printed side)

   

 

 

KEY DATES: Anticipated for Award (U.S. Central Time)

You may view this in your time zone from your Supplier Steps page.

DateByAction
 8/22 10:00 a.m. Provide Approval Contacts
 8/22 10:00 a.m. Return the required Non-Disclosure
 8/22 10:00 a.m. Confirm your intent to bid
 8/23 10:00 a.m. Register with Sorcity (no cost to join)
 8/24 2:00 p.m. Enter questions or request exceptions online
 9/4 10:00 a.m. Send Sorcity Initial Line Item Worksheet Pricing
 9/6 1:00 p.m. Wait for Access to Bid
 9/7 8:30 p.m. Final bid due for Event #4858 - Pregnancy Test
 9/7 9:30 p.m. Return final Line Item Worksheet
 9/14 11:00 p.m. Samples due, if requested by the Buyer
 11/1 12:00 a.m. Buyer will award to best qualified Supplier

 

 

SPECIAL NOTES:

Sorcity is committed to following the Institute for Supply Management’s Ethics Guidelines for procurement and has therefore implemented the following bid guidelines to ensure all suppliers are treated fairly. Please comply with the following or you may be disqualified from bidding on this opportunity. 

  • All questions or exceptions should be entered above through the [View & Ask Questions] button. Answers will be posted for all Suppliers to view. 

  • If you need to speak directly to a representative, please call Sorcity at the number listed in the ebid Summary above.

  • By placing a bid in this ebid, you represent that your firm agrees to all terms, stated in the Sorcity Member Agreement, and all content, terms, and conditions contained in this document, except for any exception Sorcity, or the Buyer, may grant in writing, or on the Question & Answer page linked above.

  • The Supplier understands that no assumptions are to be made, and that content, or clauses, not contained in this ebid do not apply, unless approved in writing by the Buyer and Sorcity. 

  • This bid must be honored for the duration of your discussions with the purchasing organization, per the terms stated in the ebid. If you are unable to honor this bid at any time, you MUST notify Sorcity immediately. Please read the Sorcity Member Agreement regarding not honoring your bid and related penalties. 



Online Bid Procedures:

Other criteria:

  1. You must include all shipping costs in your per unit prices.  Do not enter a bid without including all shipping costs in your per unit prices. For example, if your per unit price is $1.00 and your shipping cost is $.10 cents, then the per unit price in your bid would be $1.10.

  2. Shipping is CIF Port Melbourne.  (Added 8/29/17)

  3. Orders are typically 100,000 units every 2nd month

  4. Purchase orders will be sent as with the lead-time. Goods must arrive by the date indicated on the Purchase Order

  5. Buyer prefers payment terms of Net 60 Days

  6. Current lead-time is 120 days (from order placement to receipt), however special consideration will be given to those who can improve on lead time

  7. Sample Pregnancy Tests will be required after the bidding ends for testing and quality assurance, per the Key Dates above (Requested and Received), if you are not currently providing this to the Buyer.  Buyer will require six (6) Pregnancy Tests for this purpose, which are to be provided at no cost to the Buyer.  (Modified 8/29/17)

  8. The testing process can take 3-4 months before the award can be made.  The manufacturer’s name must appear on all packaging.

  9. For product/service changes that are needed, the Buyer has the right to conduct a market comparison to confirm price changes and discounts are consistent.  If a change is found to be inconsistent, or is not in line with the market comparison, it can be grounds for award termination based on supplier performance.

  10. Buyer may terminate this contract, or any part thereof, based on Supplier performance issues, by written notice (60) days in advance, provided the issues identified by the Buyer are not corrected to the satisfaction of the Buyer within (60) days from the occurrence.

  11. Price Fluctuation:  Based on the possibilities of price change on the commodity used in this product, the Buyer agrees to a price increase/decrease evaluation at each 12-month period, following an initial 12-month period from the date of first order, based upon a mutually agreeable industry index and formula. Buyer and Supplier (you) will agree on this formula to be used, before the award is finalized. You will provide in the Line Item Worksheet, where noted, your proposed formula used to bid, which may be modified by mutual agreement post-bid and documented.  Price changes proposed must be made to Sorcity and the Buyer by email no less than 21-days prior to the end of each 12-month period.  Price increases must be based on factors outside of your company’s control, such as government wage increases, tax rate increases, insurance rate increases, pure commodity price increases, etc., but should be in alignment with the market at large or may be considered a Supplier performance problem. Any price change proposed must be accompanied with verifiable documentation justifying a change. Failure to provide price decreases on time will result in such decreases to be retroactive to the beginning of the perspective period where those reductions should have taken effect and the delay may constitute a Supplier performance problem.

We appreciate your participation in this ebid opportunity!

PLACE YOUR BID BELOW:
Bid Box appears here on Opening Bid Day for members once you log into your account, unless:

• Following opening bids, the Event has been paused until Bid-End day
• The Event is momentarily suspended due to a bid error or technical issue
• Your account has been locked due to an unresolved issue (contact Sorcity)

If this is a Master Bid that is not being bid, you will need to scroll up to the table above to access sub-groups for bidding.

 


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