Fasteners
Final Bid: See Subgroups
 
Reverse-Auction ID:   4738
Date Ended: January 23, 2014
Duration:   36 days   5 hr  
Start:   Wed Dec 18, 2013 at 8:30 am CT
End:     Thu Jan 23, 2014 at 2:00 pm CT
Category:   Manufacturing

Qty: 207,885,932   Unit: Each

 

ebid Summary  (read full details below)

Need:

Fasteners for 5 locations

First Term:

1-Year

Quantity: 

208,561,274 Units across 89 line items

Price:

1-Year lock

Listen To:

Sorcity Welcome Bid Overview

Contact:

Sorcity at 214-718- 6004

 

Change Log

Date

Change Made

1/22/14

- LIW updated: item 2 removed from Group 1, added to 3rd Group

1/15/14

- LIW updated: items 9, 61, 62 removed

 

Electrolux is accepting bids for Fasteners for 5 locations. The term of the agreement subject to the award herein is for a one (1) year period. Any final award will be secured with a contract which will be based on the content of this ebid.

Please read this complete ebid, all email notices, and the Sorcity Member Agreement, in full, so you understand the bid guidelines and are properly prepared to bid, if your company qualifies and would like to participate.

This is a private ebid and you are being invited amongst a group of selected Suppliers. It is the objective of Electrolux to further consolidate the items in this bid where possible with existing Suppliers. The anticipated start date for this award is Aug, 2014 (supplier lead time dependent), which follows an evaluation beginning in February, 2014 and 4 to 6 weeks of testing as outlined in the Key Dates below.


Although price is an important element of this award, this is not a price-only decision. Other considerations include: quality, service-levels, responsiveness, Buyer's standard terms and conditions, relationship, and testing results. After the bidding ends, the Buyer may contact several low bidders to further understand their capabilities and additional benefits before an award decision is made (see Key Dates below).
 

PLEASE NOTE: 

To ensure the bid process remains fair, any direct contact with the Buying Organization regarding this opportunity, during or after this bid process, until the Buyer contacts you, will cause you to be in violation of the bid process and be eligible for penalties (see Sorcity Member Agreement).

 

BID STRUCTURE:

This e bid is divided into 2 separate biddable sub-groups that align with various types of Fasteners.  A link to both sub-groups is included below.  You may ONLY bid on the sub-groups for which you are able to supply ALL products listed in those sub-groups, and meet all the terms stated. Preference may be given to suppliers who can bid in both groups.  

 

Please perform honorably.  Bids will only be accepted through this e bid.  Bidding in any other manner, or attempting to sell directly to one of the Buyer's locations will disqualify you for this business for the term of the award and will remove you from good standing with the Buyer and Sorcity for future business.  We look forward to your participation and help in maintaining the integrity of this fair and objective bid process.  Here are the sub-groups to bid:

 

Fasteners

Type

ebid #

Screws-1 Per Key Dates bid here 121813-4739
Fasteners Mixed-2 Per Key Dates bid here 121813-4740


A dditional bid guidelines:

  1. Please comply with the instructions in the Bid Notice email you were sent informing you of this opportunity including any reminders and updates provided.

  2. Due to Supplier optimizations over time, or changes within the Buyer's process, or other unknown factors, the Supplier should factor in accommodating a couple of changes during the term, without the change impacting price, provided that the change needed is relatively equivalent to the current need. Where the change is not equivalent to the current need, the price increases or decreases must be equivalent in discount to the discount provided in this bid and not marked up. Supplier will provide transparent analysis to support the change.

  3. Buyer is requesting Bidder's best price in the bid to include: rebates, allowances, and other incentive programs. The Buyer does not want these other incentive programs in addition to the price, but rather included as part of the price bid. This eliminates tracking and auditing of these ancillary programs and provides straightforward pricing.

 

Line Item Worksheet: (LIW)

  1. Sorcity is providing you this Line Item Worksheet as one of the bid documents, to list your per unit pricing, which will automatically calculate the "Total" bid price. Only the "Total" from the Worksheet may be entered as your bid in the online Event. Do not attempt to enter line item prices online or your bid will be inaccurate.

  2. The estimated quantities listed in the Line Item Worksheet are one (1) year totals, and are expected to be the minimum purchasing requirements during the next year, based on forecasted market demand.

  3. Please be sure to save the Line Item Worksheet to your desktop first, and then use it to work up your Bid. This will allow you to promptly return this worksheet once the bidding ends.

  4. Please follow the instructions including filling in all items highlighted in green such as your Dun & Bradstreet number and Unit Prices where noted, as it is part of this bid package.

  5. In order to mitigate mistakes and ensure that the ebid Opening Bid value accommodates your pricing, you must email your initial pricing in the Line Item Worksheet to Sorcity at least 2-days in advance of placing your opening bids online per the Key Dates below

  6. YOUR COMPLETED LINE ITEM WORKSHEET IS A REQUIREMENT AND MUST BE RETURNED TO SORCITY WITHIN (1) HOUR AFTER THE BID ENDS, regardless of your bid position. Failure to do so may render your bid unacceptable and invoke penalties.

  7. If you are bidding on both sub-groups, work up your pricing as if you be awarded both. This does not guarantee that you will be awarded both sub-groups bid, but will provide the Buyer with the most competitive pricing should they award you both. In the event that the Buyer is unable or elects not to award you both, you may enter a Percent Markup where noted, if needed.

  8. In addition to the 2 sub-groups, there is a section at the bottom of the Line Item Worksheet which contains additional Fasteners in which the Buyer would like to see your pricing.  These items are part of the ebid and may be awarded in conjunction with the 2 sub-groups, or awarded separately at a later time. The Buyer prefers to award as many of these items to one supplier as possible, however they may be awarded individually and are not calculated as a part of your online bid.

  9. The award fulfillment is based on the awarded Supplier shipping 100% of the Fastener orders placed by Electrolux for awarded parts and replacement parts over 1 year period.

  10. Buyer reserves the right to cancel the award at any point if Supplier's quality and delivery performance jeopardizes Buyer's operations and ability to conduct business as usual.
     

 

KEY DATES: Anticipated for Award (U.S. Time)

Date Pacific Central Eastern Action

12/20 by

8:00 a.m. 10:00 a.m. 11:00 a.m. Press each Will-Bid to confirm your participation:
I confirm I have read and meet all terms and Will-Bid Event #4739 - Screws-1
I confirm I have read and meet all terms and Will-Bid Event #4740 - Fasteners Mixed-2
1/3 by 8:00 a.m. 10:00 a.m. 11:00 a.m. Suppliers must be registered with Sorcity (no cost)
1/9 by 8:00 a.m. 10:00 a.m. 11:00 a.m. All clarifying questions should be entered online
1/20 by 8:00 a.m. 10:00 a.m. 11:00 a.m. Supplier to send Sorcity initial LIW pricing
1/22 by 12:00 p.m. 2:00 p.m. 3:00 p.m. Receive Access Code and place opening bid
1/23 by

 

11:00 a.m. 1:00 p.m. 2:00 p.m. Final bids due for Event #4739 - Screws-1
12:00 p.m. 2:00 p.m. 3:00 p.m. Final bids due for Event #4740 - Fasteners Mixed-2
1/23 by 1:00 p.m. 3:00 p.m. 4:00 p.m. Supplier to send Line Item Worksheet to Sorcity
1/24 by 1:00 p.m. 3:00 p.m. 4:00 p.m. Buyer will contact low bid Suppliers
3/5 by 2:00 p.m. 4:00 p.m. 5:00 p.m. Samples due from requested Suppliers
3/5 - 4/16   Buyer to conduct testing
4/21 by 2:00 p.m. 4:00 p.m. 5:00 p.m. Buyer will award to best qualified Supplier

 


SPECIAL NOTES:

Sorcity is committed to following the Institute for Supply Management's Ethics Guidelines for procurement and has therefore implemented the following bid guidelines to ensure all suppliers are treated fairly. Please comply with the following or you may be disqualified from bidding on this opportunity. 

  • All clarifying questions or exceptions should be entered above through the [View & Ask Questions] button. Answers will be posted, shortly thereafter, for all Suppliers to view. 

  • If you need to speak directly to a representative, please call Sorcity at (214-718- 6004). Any direct contact with Buyer, regarding this bid, is prohibited and may result in immediate disqualification to participate in this ebid. 

  • By placing a bid in this ebid, you represent that your firm agrees to all terms, stated in the Sorcity Member Agreement, and all content, terms, and conditions contained in this document, except for any exception Sorcity, or the Buyer, may grant in writing, or on the Question & Answer page linked above.

  • The Supplier understands that no assumptions are to be made, and that content, or clauses, not contained in this e bid do not apply, unless approved in writing by the Buyer and Sorcity. 

  • This bid must be honored for the duration of your discussions with the purchasing organization, per the terms stated in the e bid. If you are unable to honor this bid at any time, you MUST cease discussions with the Buyer and notify Sorcity. Please read the Sorcity Member Agreement regarding not honoring your bid and any associated penalty fees. 



Online Bid Procedures:

Other criteria:

  1. You must provide a Per Unit price for all line items in each sub-group you bid.

  2. Buyer's Standard Terms and Conditions apply (Click link to review)

  3. The Electrolux Code of Conduct is applicable at all Electrolux locations and compliance is required of suppliers (Click link to review)

  4. This 12-month Order History is being provided so that you have more information on which to base your bid more accurately. However, it should be noted this is not a commitment to order exact quantities or types of Fasteners per month but is an example of how the Buyer has ordered in the past.

  5. Payment Terms:  You must provide the same Payment Terms as you currently have contracted with Electrolux.

  6. Maximum weight for any box or package of Fasteners must not exceed 30 pounds.

  7. The quantity of Fasteners included in a single box or package must be divisible by 12. For example, the quantity per box might be 12, or 24, or 120, etc.

  8. Buyer may require testing of all items before an official order will be made which may take up to 6 months. The Buyer will contact those Suppliers that appear to be the best fit to request samples in order to begin testing, per the Key Date above.

  9. Buyer will may require testing, PPAP’s, trial runs, and other evaluation of all items before an official order will be made, unless you currently provide an item awarded to your firm, in which case it can be awarded by February 2014. Testing may take up to 6 months. The Buyer will contact those Suppliers that appear to be the best fit to request samples. In order to begin testing, per the Key Date above. Buyer may also require a successful quality and financial audit before an official order will be made.

  10. For changes to parts that are needed during the award term, market comparisons may be made by the Buyer to confirm any price change is reasonable and in line with bid pricing. If the awarded Supplier's price for a change is not in line with this market comparison, it can be grounds for award termination based on Supplier performance.

  11. Awarded Supplier agrees to provide additional cost reduction support throughout the term of the award, addressed preferably quarterly.

  12. Awarded Supplier must honor their bid prices, per the terms stated until August 2015.
     

We appreciate your participation in this ebid opportunity!


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