Promotional Logistics - NY Metro
Final Bid: $788,000.00
Bid Number 96: $789,000.00
Bid Number 95: $792,000.00
Bid Number 94: $793,000.00
  
Bid Number 2: $1,449,000.00
 First Bid:$1,450,000.00
 
Reverse-Auction ID:   4711
Date Ended: April 30, 2013
Duration:   18 days   0 hr  
Start:   Fri Apr 12, 2013 at 2:00 pm CT
End:     Tue Apr 30, 2013 at 2:08 pm CT
Category:   Event Logistics

Qty: 2   Unit: Years

ebid Summary (read full details below)

Need:

Promotional Logistics Services for New York Metro

Term:

2-Year Award Term

Quantity:

656 Events

Price:

3-Month fuel price lock

Listen To:

Sorcity Welcome (listening optional)

Contact:

Sorcity at 214-718-6004

Red Bull (the Buyer) is accepting bids on a two (2) year term for their Promotional Logistics needs in the New York Metro area. Please read this complete ebid, all email notices, and the Sorcity Member Agreement, in full, so you understand the bid guidelines and are properly prepared for this bid if your company qualifies and would like to participate.

The Buyer would like to establish a relationship with a Supplier who is able to provide a fully outsourced logistical solution for New York Metro that includes the pickup, delivery & setup, and strike & return, of various Infrastructure from the provider's warehouse to multiple locations “events”. This includes warehouse management, inventory management, and utilization of the Red Bull Infrastructure Tracking System. The anticipated start date for this award is May, 2013.

Red Bull has experienced significant growth each year and is interested in expanding this program into other markets, so consider this, as the Buyer may favor a supplier who is interested and capable of expanding. Any implementation of this program into other locations where a separate bid is not specifically conducted for that market, will be treated as increased volume under this
ebid award, and governed under the same terms as this ebid.


Although price is an important element of this award, this is not a price-only decision. Other factors to be considered include responsiveness, relationship, and experience. After the bidding ends, the Buyer may contact several low bidders to further understand the bidder's capabilities and additional benefits before an award is made (see Key Dates below).

PLEASE NOTE:

To ensure the bid process remains fair, any direct contact with the Buying Organization regarding this opportunity, during or after this bid process, until the Buyer contacts you, will cause you to be in violation of the bid process and be eligible for penalties (see Sorcity Member Agreement).

The total number of Red Bull events listed in the Line Item Worksheet is expected to be the minimum purchasing requirements during the next two years, based on 2012 actual usage, but fulfillment of award is measured on category dollar value you bid and not a specific quantity. Suppliers should know that the Buyer does not intend to award at a price higher than what they are currently paying, so bid aggressively.

BID STRUCTURE:

If you are able to provide and bid on all items listed and meet all terms and conditions stated, then you are invited to bid in this Online Bid (ebid). You may not bid otherwise.

Please perform honorably. Bids will only be accepted through this ebid. Bidding in any other manner, or attempting to sell directly to one of the Buyer's locations will disqualify you for this business for the term of the award and will remove you from good standing with the Buyer and Sorcity for future business. We look forward to your participation and help in maintaining the integrity of this fair and objective bid process.

Additional bid guidelines:

  1. Please comply with the instructions in the Bid Notice email you were sent informing you of this opportunity.

  2. The Buyer does not intend to change the requirements or process, but due to supplier optimizations over time, or changes within the Buyer's process, or other unknown factors, the supplier should factor in accommodating a couple such changes during the term, without the change impacting price, provided that the change needed is relatively equivalent to the current need. Where the change is not equivalent to the current need, the price increase or decrease must be equivalent in discount to the discount provided in this bid and not marked up.

  3. Questionnaire: After the bid, if you are requested to meet with Red Bull to finalize their understanding of your capabilities, you will need to email your completed Questionnaire to Sorcity per the Key Date below. Red Bull seeks suppliers that can communicate concisely and quickly. Keeping in mind that an RFQ response reflects the quality of service and communication anticipated, please answer only the questions asked in this document, keep responses BRIEF & CONCISE, and DO NOT include other marketing collateral. Failure to do so will result in a downgraded score.

Line Item Worksheet:

  1. Sorcity is providing you this Line Item Worksheet as one of the bid documents, to list your Fee Per Event (Delivery Order), which will automatically calculate the “Grand Total” bid price given the total number of events for both the Red Bull Sales and Marketing Teams over the 2-year term. Only the “Grand Total” from the Worksheet may be entered as your bid in the online ebid. Do not attempt to enter line item prices online or your bid will be inaccurate.

  2. Please be sure to save the Line Item Worksheet to your desktop first, and then use it to work up your Bid. This will allow you to promptly return this worksheet once the bidding ends.

  3. Please follow the instructions including filling in your Dun & Bradstreet number and Fees where noted (highlighted in green), as it is part of this bid package.

  4. YOUR COMPLETED LINE ITEM WORKSHEET IS A REQUIREMENT AND MUST BE RETURNED TO SORCITY WITHIN (1) HOUR AFTER THE BID ENDS, regardless of bid position. Failure to do so may render your bid unacceptable and invoke penalties.

REQUIREMENTS:

For details, SKU profiles, pictures, requirements, etc, someone from your organization with contract signing authority must sign the following Red Bull Non Disclosure Agreement (NDA) and email it to Sorcity at Ebidsupport09a@sorcity.com. Once received, Sorcity will provide you with an email which will contain links to the confidential information, which is not to be shared with anyone beyond your internal personnel at any time.

Additional requirements specific to this purchase:

  1. Initial training will be provided to you, however it is expected that you will provide any additional training needed to your employees regarding delivery, handling, setup, strike, return, and put-away of all items, as described in this RFQ.

  2. The Red Bull Premium Brand Image must be upheld at all times. Therefore, personnel making deliveries and interacting with the public must understand that they are representing Red Bull every minute they are on the job. Here are guidelines for maintaining that image:

    1. Vehicles

      • Clean and road-legal

      • Records up-to-date

    2. Personnel

      • Good personal hygiene

      • Clothes are not tattered and torn

      • Clothes are laundered and clean

      • Clothes are free of stains

      • Tidy and well kept

    3. Interactions

      • Polite

      • Solution oriented

      • Customer service centric

      • Representative of Red Bull

      • Face of the company

      • Clear pronunciation and speech in English

Promotional Logistics - New York Metro
Annual Qty

2-Year Qty

Description

160 320 Sales Team Events (Delivery Orders)
168 336 Marketing Team Events (Delivery Orders)


Territory of Operations Map:
(click to enlarge)

KEY DATES: Anticipated for Award (U.S. Time)

Date

Pacific

Central

Eastern

Action

4/16 by

10:00 a.m.

12:00 p.m.

1:00 p.m.

I confirm I meet all terms and Will-Bid ebid #4711

4/18 by

10:00 a.m.

12:00 p.m.

1:00 p.m.

Suppliers must be registered with Sorcity (no cost)

4/23 by

10:00 a.m.

12:00 p.m.

1:00 p.m.

All clarifying questions should be entered online

4/29 by

12:00 p.m.

2:00 p.m.

3:00 p.m.

Receive Access Code and place opening bid

4/30 by

12:00 p.m.

2:00 p.m.

3:00 p.m.

Final bids due for ebid #4711 - Logistics - New York Metro

4/30 by

1:00 p.m.

3:00 p.m.

4:00 p.m.

Supplier to send Line Item Worksheet to Sorcity

5/1 by

2:00 p.m.

4:00 p.m.

5:00 p.m.

Buyer will contact low bid Suppliers

5/2 by

2:00 p.m.

4:00 p.m.

5:00 p.m.

Email Questionnaire to Sorcity if requested

5/6-5/10

2:00 p.m.

4:00 p.m.

5:00 p.m.

Buyer will meet with low bid Suppliers

5/17 by

2:00 p.m.

4:00 p.m.

5:00 p.m.

Buyer will award to best qualified Supplier

SPECIAL NOTES:

Sorcity is committed to following the Institute for Supply Management’s Ethics Guidelines for procurement and has therefore implemented the following bid guidelines to ensure all suppliers are treated fairly. Please comply with the following or you may be disqualified from bidding on this opportunity.

  • All clarifying questions or exceptions should be entered above through the [View & Ask Questions] button. Answers will be posted, shortly thereafter, for all Suppliers to view.

  • If you need to speak to a representative, please call Sorcity at (214) 718-6004. Any direct contact with Buyer, regarding this bid, is prohibited and may result in immediate disqualification to participate in this ebid.

  • By placing a bid in this ebid, you represent that your firm agrees to all terms, stated in the Sorcity Member Agreement, and all content, terms, and conditions contained in this document, except for any exception Sorcity, or the Buyer, may grant in writing, or on the Question & Answer page linked above.

  • The Supplier understands that no assumptions are to be made, and that content, or clauses, not contained in this ebid do not apply, unless approved in writing by the Buyer and Sorcity.

  • This bid must be honored for the duration of your discussions with the purchasing organization, per the terms stated in the ebid. If you are unable to honor this bid at any time, you MUST cease discussions with the Buyer and notify Sorcity. Please read the Sorcity Member Agreement regarding not honoring your bid and any associated penalty fees.



Online Bid Procedures:

Other criteria:

  1. Your Fees Per Event (Delivery Order) and Fee per Square Foot for warehousing offered in this bid must include any and all costs. There may not be any additional fees or hidden charges.

  2. Payment terms are Net 30 Days.

  3. Given Red Bull's continued growth and need to track purchases and program conformance, the Supplier will need to provide Red Bull and Sorcity, quarterly sales reports, within 30-days following the end of each quarter, in an electronic Excel format, a summary total and by location, including, but not limited to; delivery locations, transaction dates, total per delivery, and total dollar amount.

  4. For changes that are needed by the Buyer, market comparisons may be made to confirm price changes and discounts.  If the awarded supplier's price for changes is not in line with this market comparison, it can be grounds for award termination based on supplier performance.

  5. Price Fluctuation: The Fee Per Event (Delivery Order) you bid should be based on fuel prices as off the day the bid ends, April 30, 2013. Your Fee Per Event must be fixed for the initial 3-month period, and then for each subsequent 3-month period, at which time your Fee may be adjusted up or down based on verifiable documentation justifying a change, per the terms agreed. An increase in your Fee may only occur if the price of fuel increases greater than 20% and may only be held at that higher Fee during the 3-month period(s) experiencing the increase, until fuel prices decrease back below the original 20% price, at which time your Fee shall revert back to the original Fee you bid. You may not increase your Fee trip by trip or within a 3-month period. Notice should be given at least 15-days prior to the end of the current price period. Failure to provide Fee decreases on time will result in such decreases to be retroactive to the beginning of the perspective period where those reductions should have taken effect.

  6. Awarded Seller must honor their bid price through May, 2015 in accordance with the Price Fluctuation clause above.
     

We appreciate your participation in this ebid opportunity!


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