is announcing a category review for mobile telecommunications
and related services encompassing all of our facilities in the U.S. Our
expectations are that this effort will enable us to:
from our current state to the future state as quickly as possible.
a significant savings in direct costs and administration costs; especially
related to billing and auditing of the same.
available a web based interface for account review that gathers all
essential elements of information and can readily be downloaded in an Excel
format or other mutually agreed to format of analysis, review and auditing.
facilitate this procurement program, the Buyer's divisional facilities expect
Utilize a hosted Reverse-Auction
process by Sorcity.com to allow suppliers to bid online.
Provide details on all relevant usages
and information needed to establish a program design.
Provide detail so that a supplier can
determine the geographical coverage required and insure that the service level
is available to all divisions and to points within a 100 mile radius of current
our suppliers we would expect:
The most aggressive service/network
Buyer to be provided Most
Favored Customer status in terms of cost, quality, and service. In other
words, if promotions are run in any geographic location that Buyer are in and the final price is lower than the supplier agreed upon price, that
the price for all buyer purchases lowers to this new level.
The reprogramming/replacement of phones as
Year warranty on all phones and SIM cards
Points to address or consider for Buyer's Facilities
A solution that
provides optimal use of traditional mobile communications and direct
How we can most
quickly transition from current programs to a new program, to include how to
reprogram/replace hardware and buyout of any existing contracts.
Consider that the
company will grow organically and thru acquisition, doubling in 36 months.
Billing: All branches are a separate P&L and Parent-child billing is needed.
performance, equipment, and usage reports provided on line via a web browser.
To include, if applicable, usage by department.
18 month term
Detailed (level 8) billing in an electronic/EDI format is required.
Use of pooled corporate pooled minutes
and "rollover" ability for minutes not used and/or flat rate unlimited
usage, LD and roaming with and "rollover" ability for minutes not
Within a 48 hour
period; service and/or replacement of any damaged phones not under initial
warrant and for phones lost or stolen; and distribution of the phones also.
Buyer's preference is the ability for the employees to walk into a local store
and exchange phones, however, this is not a mandatory option.
breakage/overage rates if applicable
following quantities of each product are expected to be minimum purchasing
requirements during the next 18-24 months. The total requirement could exceed
the anticipated volume for a number of reasons including; market conditions,
corporate acquisitions, or employee purchases. These factors are difficult to
reason the pricing bids should be based only on the items
specified below. However, BUYER would like to have a basic understanding of the
pricing variance and program offered by supplier if the quantities shown are
exceeded by 50% and 100%. The contract award will be based solely on the
anticipated minimum ordering quantity.
OF PHONE NUMBERS
mandated Federal Communications Commission (FCC) to be effective November 2003,
Buyer would like award business and commence the contract prior to this time
period. We would expect out service
providers to facilitate this transition.
are to review the requirements and specifications, and make their bids on line
at Sorcity.com. While the line item
worksheet is required within two hours after the close of the auction, with in
72 hours we want to see a written proposal explaining points below from the most
confirmation of your ability to meet or exceed the above listed expectations
with explanation of how Buyers major concerns are to be met. (Key Points)
time line as to how quickly the program can be implemented by division and
the steps required to begin the contract
Copy (electronic MS Word document) of Service level agreements.
of company growth and provisions that might trigger further reductions in
an Employee purchase program might be added as part of this contract to make
favorable pricing available to all Buyers employees.
- Makes, models and feature of any phones that are
to be used for replacement and new purchase. Additionally, please list
upgrade opportunities and expected life cycle of all phones proposed.
Geographic Regions are as
NORTHEAST (ME, CT, MA, NH, NY, NJ, VT,
MID WEST (MI, OH, IL, IA, KY)
SOUTHEAST (MD, VA, NC, SC, GA, AL, TN,
SOUTH CENTRAL (KS, OK, AR, TX, LA)
SOUTHWEST (AZ, NV, NM, CA)
NORTHWEST (WA, OR, UT, BC, ID)
- The buyer has elected to
receive bids in two methods: 1. National cell phone coverage as one
comprehensive opportunity, and 2. Separate bids for each of Six Geographic
cell phone regions.
- The award for this
opportunity may either be the Six Geographic events, OR, the one national
coverage event, OR possibly a combination of the above, based on the final
evaluation by the Buyer. Suppliers are encouraged to bid on all 7 events if
capable, in order to increase the chance of gaining this award.
- The Sorcity fee is stated
upon placing a bid. A discounted fee is attached to the single
National event. Regional event fees have been divided proportionally
according to usage. If a combination award is made (i.e. National and
Regional), then the fee will be split between awarded suppliers.
- All clarifying questions
or exceptions should be entered above through the [Question] button. Answers
will be posted shortly thereafter for all Suppliers to view
- If you need to speak directly to a representative, please contact Sorcity at CellPhone@sorcity.com
or at (972) 612-0003. Any direct contact with the Buyer is strictly
prohibited and may result in immediate disqualification to participate in
this bidding event.
- No bids will be accepted
outside of this Reverse-Auction. Bidding in any other manner will
disqualify you for this opportunity.
- A worksheet will be
provided upon request from Suppliers who are registered with Sorcity.com and
are interested in bidding on this event. The worksheet depicts actual
usage over a specified period of time. This was averaged to come up
with the 18-month usage, even though there is a much greater opportunity
anticipated with this award.
Process for Final Selection is Anticipated as Follows:
Notification of suppliers to review opportunity.
Reply by email if you meet all terms and want to bid.
Have Sorcity membership filled out online (no cost).
All questions must be submitted online.
will be answered online.
10/8 - 10/17 by
may place your bids online.
Notified suppliers should prepare written
proposal must be received by Buyer.
meet with Buyer in Dallas, TX to discuss proposals.
award date for this contract.