Multi-Function Device Solution
Final Bid: $3,197,000.00
Bid Number 160: $3,200,000.00
Bid Number 159: $3,202,000.00
Bid Number 158: $3,209,700.00
  
Bid Number 2: $4,997,000.00
 First Bid:$5,000,000.00
 
Reverse-Auction ID:   4882
Date Ended: October 22, 2019
Duration:   40 days   7 hr  
Start:   Thu Sep 12, 2019 at 7:45 am CT
End:     Tue Oct 22, 2019 at 2:46 pm CT
Category:   Business Machines

Qty: 6   Unit: Years

 

Leander ISD Multi-Function Device RFP 19CRH0002

Reverse Auction #4882 - Summary 

(read full details below)

Need:

Multi-Function Device Solution for approximately 44 locations in Leander, TX

First Term:

On date of award through 7/31/2026

Quantity: 

320 Devices - 106,936,992 B&W and 10,434,318 Color Copies (Per Click Charges)

Price:

1-year lock with Price Fluctuation review at each 12-months

Listen To:

Sorcity Welcome

Contact:

Sorcity at 512-366-9040

 

Change Log
Date    Change Made
10/22End Time changed to earlier (See Key Dates below or Time Remaining above)
10/9Addendum 3 Added (see link below)
10/9Addendum 4 Added (see link below)
10/9Aug2019 - Volume Breakdown by Campus Added (see link below)
10/9Aug2019 - Volume Breakdown by Department Added (see link below)
9/24Addendum 2 Added (see link below)
9/16Addendum 1 Added (see link below)

 

Leander Independent School District is conducting a reverse auction for Multi-Function Devices (MFD) for their schools and administrative buildings. The agreement(s) resulting from this solicitation will be in effect from the date of award through 7/31/2026.  Please read this complete summary, the attached (linked below) Multi-Function Device & Document Print Center Solution RFP document, all email notices, and the Sorcity Member Agreement, in full, so you understand the auction guidelines and are properly prepared to respond with a complete and accurate offer if your company qualifies and would like to gain this business.

 

The Buyer would like to award to a vendor(s) who is able to provide the products and quality and service-levels outlined in the RFP documentation.  Leander ISD will review Proposals and their relative benefits to Leander ISD and decide how to award in the best interests of Leander ISD.

This is a district-wide program. All locations will purchase through this award, which should provide assurance to the awarded vendor that the dollar value awarded is intended to be met.  Although price is an important element of this award, this is not a price-only decision. Other factors to be considered are outlined in the RFP document.

 

In addition to the quantity and scope of printing needs listed in this bid, Leander ISD is also currently scheduled to open a new school each year, for the next 10 years.  This additional volume should be factored in your bid.

 

Please read this complete summary, the attached (linked below) Multi-Function Device Solution document, all email notices, and the Sorcity Member Agreement, in full, so you understand the reverse auction guidelines and are properly prepared to respond with a complete and accurate offer if your company qualifies and would like to gain this business.
 

KEY DATES: Anticipated for Award (U.S. Central Time)

You may view this in your time zone from your Supplier Steps page.

DateByAction
 9/17 10:00 a.m. Confirm your intent to bid
 9/18 10:00 a.m. Provide Approval Contacts
 9/20 10:00 a.m. Register with Sorcity (no cost to join)
 9/26 2:00 p.m. Attend Buyer's Pre-Proposal Meeting
 10/3 8:00 a.m. Enter questions or request exceptions online
 10/11 10:00 a.m. Send Sorcity Initial Line Item Worksheet Pricing
 10/21 2:00 p.m. Wait for Access to Bid
 10/22 12:30 p.m. Return final Line Item Worksheet
 10/22 11:47 a.m. 2:35 p.m. Final bid due for Event #4882 - Multi-Function Device Solution
 10/24 2:00 p.m. Proposal Due Date
 10/28 4:00 p.m. Buyer will contact low bidders
 12/12 4:00 p.m. Buyer will award to best qualified Supplier

 

To ensure the reverse auction bid process remains fair, any direct contact with the Buying Organization regarding this opportunity, during or after this bid process, except where permitted, will cause you to be in violation of the bid process and be eligible for penalties (See the Sorcity Member Agreement).

 

Please perform honorably and follow the instructions in the Bid Notice email you were sent and any reminders and updates provided. Also, be aware that attempting to bid outside of this Event, or sell directly to one of the Buyer's locations, will put you in violation and will remove you from good standing with Sorcity for future business.

 

The following documents, provided here as quick links for your convenience, and which are also listed in the Leander ISD Multi-Function Device Solution RFP document, are part of the complete solicitation package. Vendors must read all documents carefully and comply with all instructions.

  1. RFP Multi-Function Device Solution

  2. Price Proposal Form (Line Item Worksheet)

  3. Vendor Registration Profile

  4. Contractor Criminal History and Fingerprinting Certification

  5. Conflict of Interest Questionnaire (CIQ)

  6. Standard Purchase Terms and Conditions

  7. List of Locations

  8. Overview Map

  9. Addendum 1 (added 9-16-19)

  10. Addendum 2 (added 9-24-19)

  11. Addendum 3 (added 10-9-19)

  12. Addendum 4 (added 10-9-19)

  13. Aug2019 - Volume Breakdown by Campus (added 10-9-19)

  14. Aug2019 - Volume Breakdown by Department (added 10-9-19)

 

SPECIAL NOTES:

Sorcity is committed to following the Institute for Supply Managementís Ethics Guidelines for procurement and has therefore implemented the following bid guidelines to ensure all vendors are treated fairly. Please comply with the following or you may be disqualified from bidding on this opportunity. 

  • All questions or exceptions should be entered above through the [View & Ask Questions] button.

  • If you need to speak directly to a representative, please call Sorcity at the number listed in the reverse auction Summary above.

  • By placing a bid in this reverse auction, you represent that your firm agrees to all terms, stated in the Sorcity Member Agreement, and all content, terms, and conditions contained in this document, except for any exception Sorcity, or the Buyer, may grant in writing, or on the Question & Answer page linked above.

  • The Supplier understands that no assumptions are to be made, and that content, or clauses, not contained in this reverse auction do not apply, unless approved in writing by the Buyer and Sorcity. 

  • This bid must be honored for the duration of your discussions with the purchasing organization, per the terms stated in the reverse auction. If you are unable to honor this bid at any time, you MUST notify Sorcity immediately. Please read the Sorcity Member Agreement regarding not honoring your bid and related penalties. 



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