Power Supplies
Final Bid: See Subgroups
 
Reverse-Auction ID:   4756
Date Ended: February 06, 2014
Duration:   17 days   7 hr  
Start:   Mon Jan 20, 2014 at 10:00 am CT
End:     Thu Feb 6, 2014 at 5:00 pm CT
Category:   Electrical

Qty: 16,554   Unit: Various

 

ebid Summary  (read full details below)

Need:

Power Supplies for locations in the Bahamas & 13 Caribbean islands

Quantity: 

16,554 Units across 506 line items

Listen To:

Sorc ity Welcome  (listening optional)

Contact:

Sorcity at 214-718-6004

 

Change Log

Date

Change Made

2/6

- LIW Modified - Fuel Cells-9:  Reduced items from 85 to 31 based on budget constraints

2/6

- Bid Extended - Fuel Cells-9 only:  End Date is now 2/6/2014

2/2

- LIW Modified - Fuel Cells-9 now includes island locations

1/31

- LIW Modified - Item #'s 468 & 494 removed

1/31

- LIW Modified - Fuel Cells-9 & DC Power Systems-10: no quote installation

1/24

- Bid Extended (See Key Dates below): new End Date is now 2/5/2014

1/24

- LIW Modified - ODU Batteries-8 removed costs columns for Install & Support (not needed)

 

Cable & Wireless Communications is accepting bids for Power Supplies for their BTC and LIME companies located in the Bahamas and 13 Caribbean islands.  Please read this complete ebid, all email notices, and the Sorcity Member Agreement, in full, so you understand the bid guidelines and are properly prepared for this bid if your company qualifies and would like to participate.
 

The Buyer would like to establish a relationship with Suppliers who are able to provide the Power products, and quality and service-levels outlined in this bid docume nt.  The anticipated start date for this award is February, 2014.

Although price is an important element of this award, this is not a price-only decision. Other factors to be considered include: responsiveness and relationship. After the bidding ends, the Buyer may contact several low bidders to further understand their capabilities and additional benefits before an award is made (see Key Dates below).  

 

PLEASE NOTE: 

To ensure the bid process remains fair, any direct contact with the Buying Organization regarding this opportunity, during or after this bid process, until the Buyer contacts you, will cause you to be in violation of the bid process and be eligible for penalties (see Sorcity Member Agreement).

 

BID STRUCTURE:

This ebid is divided into separate biddable sub- groups that align with the categories and locations for both LIME and BTC.  A link to each sub-group is included below.  You may ONLY bid on the sub-groups for which you are able to supply ALL products & services listed in those sub-groups, and meet all the terms stated. Preference may be given to suppliers who can bid in multiple groups.  

 

Please perform honorably.  Bids will only be accepted through this e bid.  Bidding in any other manner, or attempting to sell directly to one of the Buyer's locations will disqualify you for this business for the term of the award and will remove you from good standing with the Buyer and Sorcity for future business.  We look forward to your participation and help in maintaining the integrity of this fair and objective bid process.  Here are the sub-groups to bid:

 

Power Supplies

Sub-group

ebid #

LIME

Installation Materials-1 Per Key Dates bid here 012014-4757
Rectifiers-2 Per Key Dates bid here 012014-4758
Stand-by Generators-3 Per Key Dates bid here 012014-4759
DC Power Systems-4 Per Key Dates bid here 012014-4760
Inverter Systems-5 Per Key Dates bid here 012014-4761
Fuel Cells-6 Per Key Dates bid here 012014-4762
Batteries-7 Per Key Dates bid here 012014-4763

BTC

ODU Batteries-8

Per Key Dates bid here 012014-4764

Fuel Cells-9

Per Key Dates bid here 012014-4765

DC Power Systems-10 Per Key Dates bid here 012014-4766


 

A dditional bid guidelines:

  1. Please comply with the instructions in the Bid Notice email you were sent informing you of this opportunity including any reminders and updates provided.

  2. Buyer is requesting Bidder's best price in the bid to include: rebates, allowances, and other incentive programs. The Buyer does not want these other incentive programs in addition to the price, but rather included as part of the price bid. This eliminates tracking and auditing of these ancillary programs and provides straightforward pricing.

  3. Questionnaire : After the bid, you may be asked to meet with LIME and/or BTC to finalize their understanding of your capabilities. If requested, please have this document prepared in advance of your meeting. We seek Providers that can communicate concisely and quickly. Keeping in mind that an RFQ response reflects the quality of service and communication we can anticipate, please answer only the questions asked in this document, keep responses BRIEF & CONCISE, and DO NOT include other marketing collateral. Failure to do so will result in a downgraded score.

Line Item Worksheet: (LIW)

  1. Sorcity is providing you this Line Item Worksheet (LIW) as one of the bid documents, to list your per unit pricing, which will automatically calculate the "Total" bid price. Only the "Total" from each sub-group in the Worksheet may be entered as your bid for each corresponding sub-group in the online Event. Do not attempt to enter line item prices online or your bid will be inaccurate. 

  2. Please be sure to save the Line Item Worksheet to your desktop first, and then use it to work up your Bid.  This will allow you to promptly return this worksheet once the bidding ends.

  3. Please follow the instructions including filling in all items highlighted in green such as your Dun & Bradstreet number and Unit Prices where noted, as it is part of this bid package.

  4. YOUR COMPLETED LINE ITEM WORKSHEET IS A REQUIREMENT AND MUST BE RETURNED TO SORCITY WITHIN (1) HOUR AFTER THE BID ENDS, regardless of your bid position. Failure to do so may render your bid unacceptable and invoke penalties.

  5. If you are bidding on more than 1 sub-group, work up your pricing as if you be awarded all of the sub-groups in which you bid. This does not guarantee that you will be awarded all sub-groups bid, but will provide the Buyer with the most competitive pricing should they award you all sub-groups you bid. In the event that the Buyer is unable or elects not to award you all sub-groups you bid, you may enter a Percent Markup where noted, if needed. A Percent Markup value can be entered for each of these award scenarios: if the total awarded dollar value (whether it consists of 1 or more sub-groups) is less than 75%, or 50%, or 25% of the total value of all sub-groups you bid. Prices bid may not change if the award is 75-100% of the dollar value bid, so bid accordingly.

 

REQUIREMENTS:

These are requirements specific to this purchase:

  1. LIME requirements:

    1. Shipping is FOB Miami, FL (Cerva Logistics)

    2. Must provide free technical support for all products listed.

    3. All products must come with a manufacturers warranty covering the product for 1-year except for DC Power Plants, in which case the minimum time period of coverage must be 2-years.

    4. All products and services must be in compliance with the appropriate technical, quality and safety ISO, UL, Telecordia and NEBS standards for power systems...e.g. ISO 9001.

    5. Buyer would prefer to award a supplier that can offer free training, if requested, as well as technical seminar invitations from any of the OEM's listed in the Line Item Worksheet.

  2. BTC requirements:

    1. Full turnkey solution for all products, including maintenance and installation at each respective location listed in the Line Item Worksheet

    2. All products must come with a 2-year warranty

    3. Shipping is FOB Nassau, The Bahamas

    4. Must provide free technical support for all products listed

    5. Technical Support must be able to be contacted via direct telephone contact and available 24/7

    6. Alarm collecting and reporting system (LMS 1000) via the SMNP interface must be provided and active.

    7. Supplier must be a Certified/Authorised Vendor Reseller/Distributor for the products offered

    8. For products that require installation to be provided by the supplier, installation must be executed under the on- site supervision of vendor certified installers

    9. Installers and Support persons must be fluent in English.

    10. Critical product, as defined by awarded supplier, must be able to RMA within 3 days

    11. Buyer would prefer to award a supplier that can offer free training, if requested, as well as technical seminar invitations from any of the OEM's listed in the Line Item Worksheet.

 

 

KEY DATES: Anticipated for Award (U.S. Time)

Date Pacific Central Eastern Action

1/23 by

8 :00 a.m. 10:00 a.m. 11:00 a.m. Press each Will- Bid to confirm your participation:
I confirm I have read and meet all terms and Will-Bid Event #4757 - Installation Materials-1
I confirm I have read and meet all terms and Will-Bid Event #4758 - Rectifiers-2
I confirm I have read and meet all terms and Will-Bid Event #4759 - Stand-by Generators-3
I confirm I have read and meet all terms and Will-Bid Event #4760 - DC Power Systems-4
I confirm I have read and meet all terms and Will-Bid Event #4761 - Inverter Systems-5
I confirm I have read and meet all terms and Will-Bid Event #4762 - Fuel Cells-6
I confirm I have read and meet all terms and Will-Bid Event #4763 - Batteries-7
I confirm I have read and meet all terms and Will-Bid Event #4764 - ODU Batteries-8
I confirm I have read and meet all terms and Will-Bid Event #4765 - Fuel Cells-9
I confirm I have read and meet all terms and Will-Bid Event #4766 - DC Power Systems-10
1/23 by 8 :00 a.m. 10:00 a.m. 11:00 a.m. Suppliers must be registered with Sorcity (no cost)
1/24 by 8 :00 a.m. 10:00 a.m. 11:00 a.m. All clarifying questions should be entered online
1/27 2/3 by 8 :00 a.m. 10:00 a.m. 11:00 a.m. Supplier to send Sorcity initial LIW pricing
1/29 2/4 by 12:00 p.m. 2:00 p.m. 3:00 p.m. Receive Access Code and place opening bid
1/30 2/5 by

 

8:00 a.m. 10:00 a.m. 11:00 a.m. Final bids due for Event #4757 - Installation Materials-1
8:30 a.m. 10:30 a.m. 11:30 a.m. Final bids due for Event # 4758 - Rectifiers-2
9:00 a.m. 11:00 a.m. 12:00 p.m. Final bids due for Event #4759 - Stand-by Generators-3
9:30 a.m. 11:30 a.m. 12:30 p.m. Final bids due for Event #4760 - DC Power Systems-4
10:00 a.m. 12:00 p.m. 1:00 p.m. Final bids due for Event #4761 - Inverter Systems-5
11:00 a.m. 1:00 p.m. 2:00 p.m. Final bids due for Event #4762 - Fuel Cells-6
11:30 a.m. 1:30 p.m. 2:30 p.m. Final bids due for Event #4763 - Batteries-7
12:00 p.m. 2:00 p.m. 3:00 p.m. Final bids due for Event #4764 - ODU Batteries-8
12:30 p.m. 2:30 p.m. 3:30 p.m. Final bids due for Event #4765 - Fuel Cells-9
1:00 p.m. 3 :00 p.m. 4:00 p.m. Final bids due for Event # 4766 - DC Power Systems-10
1/30 2/5 by 2:00 p.m. 4:00 p.m. 5:00 p.m. Supplier to send final Line Item Worksheet to Sorcity
1/31 2/6 by 1:00 p.m. 3:00 p.m. 4:00 p.m. Buyer will contact low bid Suppliers
2/3 2/7 by 9:00 a.m. 11:00 a.m. 12:00 p.m. Email Questionnaire to Sorcity, if requested
2/6 2/12 by 2:00 p.m. 4:00 p.m. 5:00 p.m. Buyer will award to best qualified Supplier

 

SPECIAL NOTES:

Sorcity is committed to following the Institute for Supply Management's Ethics Guidelines for procurement and has therefore implemented the following bid guidelines to ensure all suppliers are treated fairly. Please comply with the following or you may be disqualified from bidding on this opportunity. 

  • All clarifying questions or exceptions should be entered above through the [View & Ask Questions] button. Answers will be posted, shortly thereafter, for all Suppliers to view. 

  • If you need to speak directly to a representative, please call Sorcity at (214) 718-6004. Any direct contact with Buyer, regarding this bid, is prohibited and may result in immediate disqualification to participate in this ebid. 

  • By placing a bid in this e bid, you represent that your firm agrees to all terms, stated in the Sorcity Member Agreement, and all content, terms, and conditions contained in this document, except for any exception Sorcity, or the Buyer, may grant in writing, or on the Question & Answer page linked above.

  • The Supplier understands that no assumptions are to be made, and that content, or clauses, not contained in this ebid do not apply, unless approved in writing by the Buyer and Sorcity. 

  • This bid must be honored for the duration of your discussions with the purchasing organization, per the terms stated in the ebid. If you are unable to honor this bid at any time, you MUST cease discussions with the Buyer and notify Sorcity. Please read the Sorcity Member Agreement regarding not honoring your bid and any associated penalty fees. 



Online Bid Procedures:

Other criteria:

  1. You must quote on all items listed in any sub-group you bid.

  2. Buyer's standard terms and conditions apply

  3. Invoices for BTC are to be sent only to Corporate office, Accounts Payable Department, JFK Nassau, The Bahamas.

  4. Invoices for LIME will be handled by each LIME business unit, where each until will be responsible for their own purchase orders and invoices.  Addresses will be listed on the PO's for the business units ordering.

  5. Payment Terms: Buyer prefers payment terms of Net 60 Days, although if you can not provide this, or it raises your prices (hedging), then 45-day payment terms will be considered and may be bid in this ebid.

  6. Awarded Seller must honor their bid prices, per the terms stated until April 2014.

     

We appreciate your participation in this ebid opportunity!


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