Change Log:

Bid Modified

End Time Change 4/21/2008

Bid Extended 4/15/2008

Eye Care Centers of America is accepting bids on a 3-year term for Carpet.   The buyer would like to establish a long-term relationship with one supplier who is able to provide the products, quality and service-levels outlined in this bid document. 

This is a company-wide program and all new locations will purchase through this award, which should provide assurance to the awarded bidder that the dollar value awarded is intended to be met. They are currently expanding at a rapid rate so additional quantities, or locations added will be treated as increased volume under this Online Bid award, and governed under the same terms as this event.  Please keep this in mind when working up your bid.

PLEASE NOTE: 

Any direct contact with the Buyer regarding this opportunity, prior to, during, or after the Online Bidding Event, until the Buyer contacts you, will cause you to be in violation of the Sorcity Member Agreement and be eligible for a penalty fee.

Although price is an important element of this award, the quality and service-levels included in this document reveal that this is not a price-only decision. Low bidders will have an opportunity to discuss their capabilities.

The quantities listed in the Line Item Worksheet for each product are expected to be minimum purchasing requirements during the next 3-years, based on the last 12-months of actual usage and current expansion.  If you are currently providing any of these items to the buyer, it would be highly unlikely they would continue buying those items if the price were increased.

BID STRUCTURE:

Suppliers who are able to provide all items listed, and meet all terms and conditions stated, are invited to bid in this Online Bid Event. You may not bid otherwise.  Bids will only be accepted in this Online Bid Event.  Bidding in any other manner will disqualify you for this opportunity.  We look forward to your participation and ask that you read ALL specifications before placing your bid.

• Please comply with the instructions in the notification email you were sent informing you of this opportunity.

• Sorcity is providing the bidder this Line Item Worksheet to list per-unit pricing which will automatically calculate the “Total” bid price. Only the “Total” from the Worksheet is entered in the Event. Do not attempt to enter line item prices online or your bid will be inaccurate.

• Please be sure to save the Line Item Worksheet to your desktop first, then use it to work up your Bid.

•  Your Dun & Bradstreet number should also be placed in the Line Item Worksheet where noted. 

• Once the bidding ends, ALL bidders must send in their electronic Line Item Worksheet to support@sorcity.com within one (1) hour upon Event end.

REQUIREMENTS:

1. Substitutes will be accepted but only for the Mohawk equivalent, Collegiate 26 but must be equal to or better than the current specs.

2. The buyer anticipates opening 3-5 stores a month.  Each store will be an Average of 320 Square Yards.

3. This Bid will be for 40,000 Square Yard over 3 years

4. The Carpet must be rolled, bundled and shipped in 150 Square Yards. 

The links below have been provide for further clarification of the specifications.

New Basics

Weldlok Backing

Colorstrand Warranty

 KEY DATES:   Anticipated for Award (U.S. Central Time)

SPECIAL NOTES:

Sorcity is committed to following the Institute for Supply Management’s Ethics Guidelines for procurement and has therefore implemented the following bid guidelines to ensure all suppliers are treated fairly. Please comply with the following or you may be disqualified from bidding on this opportunity. 

• All clarifying questions or exceptions should be entered above through the [Question] button. Answers will be posted, shortly thereafter, for all Suppliers to view. 

• If you need to speak directly to a representative, please contact Sorcity at (972) 661-3265. Any direct contact with Buyer is strictly prohibited and may result in immediate disqualification to participate in this bidding event. 

• By placing a bid in this Event, you represent that your firm agrees to all terms, stated in the Sorcity Member Agreement, and all content, terms, and conditions contained in this document, except for any exception Sorcity, or the Buyer, may grant in writing, or on the Question & Answer page linked above.

• The Supplier understands that no assumptions are to be made, and that content, or clauses, not contained in this event do not apply, unless approved in writing by the Buyer and Sorcity. 

• This bid must be honored for the duration of your discussions with the purchasing organization, per the terms stated in the Online Bidding Event. If you are unable to honor this bid at any time, you MUST cease discussions with the Buyer and notify Sorcity. Please read the Sorcity Member Agreement regarding not honoring your bid and any associated penalty fees.