Eye Care Centers of America is
accepting bids on a 3-year term for Carpet. The buyer would like to establish a
long-term relationship with one supplier who is able to provide the products,
quality and service-levels outlined in this bid document.
This is a company-wide program and
all new locations will purchase through this award, which should provide
assurance to the awarded bidder that the dollar value awarded is intended to be
They are currently expanding at a rapid rate so additional quantities,
or locations added will be treated as increased volume under this Online Bid
award, and governed under the same terms as this event. Please keep this
in mind when working up your bid.
Any direct contact with the Buyer regarding this opportunity,
prior to, during, or after the Online Bidding Event, until the Buyer contacts
you, will cause you to be in violation of the Sorcity Member Agreement and be eligible for a penalty
Although price is an important
element of this award, the quality and service-levels included in this document
reveal that this is not a price-only decision. Low bidders will have an
opportunity to discuss their capabilities.
The quantities listed in the Line Item Worksheet for each
product are expected to be minimum purchasing requirements during the next
3-years, based on the last 12-months of actual usage and current
expansion. If you are currently providing any of these items to the buyer, it would
be highly unlikely they would continue buying those items if the price were
Suppliers who are able to provide
all items listed, and meet all terms and conditions stated, are invited
to bid in this Online Bid Event. You may not bid otherwise. Bids will only
be accepted in this Online Bid Event. Bidding in any other manner will
disqualify you for this opportunity. We look forward to your participation
and ask that you read ALL specifications before placing your bid.
Please comply with the instructions in the notification email you were
sent informing you of this opportunity.
Sorcity is providing the bidder this
Worksheet to list per-unit pricing which will automatically calculate the
Total bid price. Only the Total from the Worksheet is entered in the
Event. Do not attempt to enter line item prices online or your bid will be
Please be sure to
save the Line Item Worksheet to your desktop first, then use it to work
up your Bid.
Your Dun &
Bradstreet number should also be placed in the Line Item Worksheet where
Once the bidding ends, ALL bidders must send in their electronic Line
Item Worksheet to
firstname.lastname@example.org within one
(1) hour upon Event end.
Bigelow Commercial Carpet
New Basics 26
7719 Carbon Charcoal
will be accepted but only for the Mohawk equivalent, Collegiate 26
but must be equal to or better than the current specs.
The buyer anticipates opening 3-5 stores a month.
Each store will be an Average of 320
This Bid will be for 40,000 Square Yard over 3 years
The Carpet must be rolled, bundled and shipped in 150 Square
The links below have been provide for
further clarification of the specifications.
KEY DATES: Anticipated for Award (U.S. Central
I confirm I meet all terms and
Will-Bid Event #4023
All clarifying questions should
be entered online
Suppliers must be registered with Sorcity (no cost)
Have your opening bid placed to participate
Final bids due
will contact low bid Suppliers
Buyer should have received your Samples
will award to best qualified Supplier
Sorcity is committed to
following the Institute for Supply Managements Ethics Guidelines for
procurement and has therefore implemented the following bid guidelines to ensure
all suppliers are treated fairly. Please comply with the following or you may be
disqualified from bidding on this opportunity.
questions or exceptions should be entered above through the [Question] button.
Answers will be posted, shortly thereafter, for all Suppliers to
If you need to speak
directly to a representative, please contact Sorcity at (972) 661-3265. Any
direct contact with Buyer is strictly prohibited
and may result in immediate disqualification to participate in this bidding
By placing a bid in
this Event, you represent that your firm agrees to all terms, stated in the
Sorcity Member Agreement, and all content, terms, and conditions contained in
this document, except for any exception Sorcity, or the Buyer, may grant in
writing, or on the Question & Answer page linked above.
understands that no assumptions are to be made, and that content, or clauses,
not contained in this event do not apply, unless approved in writing by the
Buyer and Sorcity.
This bid must be
honored for the duration of your discussions with the purchasing organization,
per the terms stated in the Online Bidding Event. If you are unable to honor
this bid at any time, you MUST cease discussions with the Buyer and notify
Sorcity. Please read the Sorcity Member Agreement regarding not honoring your
bid and any associated penalty
When invoicing the buyer you may not mark up the
Shipping Cost. This must be straight Shipping Cost
Payment Terms - Net 30, however the buyer prefers Net 45.
EDI Capability is preferred but not required.
Substitutes will be accepted but
only for the Mohawk equivalent, Collegiate 26
but must be equal to or better than the current specs.
Sample will be required at the
end of this Event for quality assurance.
The supplier should correct in a timely manner any
issues related but not limited to quality, delivery and invoicing. Material
not conforming to quality specifications will be returned at the expense of
the supplier. Repeat failure to perform may void any obligation to fulfill
the remaining quantity of the award.
Fluctuation: Due to the potential for price change in the items listed, pricing must be fixed for an initial 6-month period, at which times it may be adjusted
up or down, based on mutually agreeable price change clause, established
between the Buyer and supplier prior to award. The Supplier agrees to
provide the Buyer, and Sorcity, verifiable documentation that influences price
changes, and explain the impact on a change in price, 30-days prior to the end
of the current price period.