Cable & Wireless
Communications (CWC) is accepting bids for Travel Management Services (TMS) for
their office locations across London, Miami, Bahamas, Caribbean, & Panama.
The term of this award covers
an initial 3-year period plus subsequent 2-year extensions, agreed to between
Buyer and Service Provider, provided performance and pricing is on
Please read this complete
all email notices, and the Sorcity Member Agreement, in full, so you understand
the bid guidelines and are properly prepared for this bid if your company
qualifies and would like to participate.
The Buyer would like to establish a long-term relationship with a Service
is able to provide the quality and
service-levels outlined in this bid document. The anticipated start date
for this award is July 2014.
This is a company-wide program. All locations will
purchase through this award, which should provide assurance to the awarded
bidder that the dollar value awarded is intended to be met.
Email Sorcity your meeting preferences:
After the bidding ends, the Buyer may contact several low
bidders to request a meeting in order to further understand the bidder's
capabilities and additional benefits before an award is
made (see Key Dates below). There will be 3 time slots reserved on May 19th
20th for these meetings. Please email your 1st, 2nd, & 3rd choice of
to Sorcity now so we can better accommodate your preferences. Times
available for both the 19th &
20th are: 10:00am, 1:00pm, & 3:00pm (EST).
To email your preferred times now, Click Here.
Location for meetings:
Meetings will be conducted via phone and webcast. Additional details
pertaining to this meeting will be provided should you be selected.
To ensure the bid process remains fair, any direct contact with
the Buying Organization regarding this opportunity,
during or after this bid process, until the Buyer contacts
you, will cause you to be in violation of the bid process and be eligible for
penalties (see Sorcity Member Agreement).
If you are able to provide and bid on the
services listed and meet all terms and conditions stated, then you are
to bid in this Online Bid Event (e
bid). You may not bid otherwise.
Please perform honorably. Bids will only be
accepted through this ebid.
Bidding in any other manner, or attempting to sell directly to one of the
Buyer's locations will
disqualify you for this business for the term of the award and will
remove you from good standing with the Buyer and Sorcity for future
We look forward to your
participation and help in maintaining the integrity of this fair and objective
Please comply with the instructions in the
Bid Notice email you were
sent informing you of this opportunity including any reminders and updates
Due to optimizations over time, or changes within the Buyer's
process, or other unknown factors, the Service Provider should factor in
accommodating a couple of changes during the term, without the change
impacting price, provided that the change needed is relatively
the current need. Where the change is not equivalent to the current
the price increases or decreases must be equivalent in discount to the
discount provided in this bid and not marked up. Service Provider will
transparent analysis to support the change.
Line Item Worksheet: (LIW)
Sorcity is providing you this
Worksheet (LIW) as one of the bid documents, to list your per unit
pricing, which will automatically calculate the
“Total” bid price. Only the “Total” from the Worksheet may be entered as
your bid in the online Event. Do not attempt to enter line item prices
online or your bid will be
be sure to
save the Line Item Worksheet to your desktop first, and then use it to
work up your Bid. This will allow you to promptly return this
worksheet once the bidding ends.
follow the instructions including filling in all items highlighted in
such as your Dun & Bradstreet number and Unit Prices where noted, as
part of this bid package.
COMPLETED LINE ITEM WORKSHEET IS A REQUIREMENT AND MUST BE RETURNED TO
SORCITY WITHIN (1) HOUR AFTER THE BID ENDS, regardless of your bid
position. Failure to do so may render your
bid unacceptable and invoke penalties.
- This document contains the standard CWC Master Service Agreement
that is to be signed by the awarded Service Provider, as well as all
required service levels (Service Level Agreement). Therefore, please be
you have thoroughly read and understand this document before bidding.
Policy - This document is provided in addition to all details and
requirements listed in the MSA/LSA document in hopes that you will have
much complete information as possible to enable you to bid more
Destinations - This document provides a list of the most common
destination and city pairs across all CWC divisions and locations.
KEY DATES: Anticipated for Award
I confirm I meet all terms and
Will-Bid Event #4772
All clarifying questions should be
Service Providers must be registered
your meeting time preferences
Service Provider to send Sorcity initial LIW pricing
Receive Access Code and place
Final bids due for Event #4772 -
Service Provider to send Line Item
Buyer will contact low
Buyer to meet with low bidders
Buyer will award to best qualified Service Provider
Sorcity is committed to
following the Institute for Supply Management’s Ethics Guidelines for
procurement and has therefore implemented the following bid guidelines to ensure
all Service Providers are treated fairly. Please comply with the following or
you may be
disqualified from bidding on this opportunity.
questions or exceptions should be entered above through the [View & Ask
Answers will be posted, shortly thereafter, for all Service Providers to
If you need to speak
directly to a representative, please call Sorcity at (972) 661-
direct contact with Buyer, regarding this bid, is prohibited
and may result in immediate disqualification to participate in this
By placing a bid in
this ebid, you represent that your firm agrees to all terms, stated in the
Sorcity Member Agreement, and all content, terms, and conditions contained in
this document, except for any exception Sorcity, or the Buyer, may grant in
writing, or on the Question & Answer page linked above.
The Service Provider
understands that no assumptions are to be made, and that content, or clauses,
not contained in this ebid
do not apply, unless approved in writing by the
Buyer and Sorcity.
This bid must be
honored for the duration of your discussions with the purchasing organization,
per the terms stated in the e
bid. If you are unable to honor
this bid at any time, you MUST cease discussions with the Buyer and notify
Sorcity. Please read the Sorcity Member Agreement regarding not honoring your
bid and any associated penalty