Bulk Milk
Final Bid: $139,842.00
 
Reverse-Auction ID:   4885
Date Ended: August 06, 2019
Duration:   63 days   3 hr  
Start:   Tue Jun 4, 2019 at 8:00 am CT
End:     Tue Aug 6, 2019 at 11:30 am CT
Category:   Food & Beverage

Qty: 20,565   Unit: Gallons

 

AISD Bulk Milk RFP 20AUC002

Reverse Auction #4885 - Summary 

(read full details below)

Need:

Bulk Milk for 5-13 locations in Austin, TX

First Term:

One (1) year with three (3) additional one (1) year periods

Listen To:

Sorcity Welcome

Contact:

Sorcity at 512-366-9040

 

Change Log
Date    Change Made
7/15Addendum 1 added (see link below)
7/15End Time changed to later (See Key Dates below or Time Remaining above)
7/15Key Dates/Times changed (See Key Dates below)

 

Austin Independent School District is conducting a reverse auction for Bulk Milk for their schools in the Austin area. The term of the agreement(s) resulting from this solicitation will be in effect for a period of four (4) years from the date of award by the Board of Trustees, or such date established by the agreement, as follows: one (1) initial year, after which the parties by mutual consent may renew the agreement for up to three (3) additional one (1) year periods (a.k.a. Sorcity extensions). In addition, the district reserves the right to extend the contract for an additional time beyond the final expiration date if necessary to ensure no lapse in service.  

 

Please read this complete summary, the attached (linked below) Bulk Milk RFP document, all email notices, and the Sorcity Member Agreement, in full, so you understand the reverse auction guidelines and are properly prepared to respond with a complete and accurate offer if your company qualifies and would like to gain this business. The anticipated start date for this award is September, 2019.
 

Although price is an important element of this award, this is not a price-only decision. Other factors to be considered are outlined in the RFP document.

 

KEY DATES: Anticipated for Award (U.S. Central Time)

You may view this in your time zone from your Supplier Steps page.

DateByAction
 6/7 10:00 a.m. Confirm your intent to bid
 6/10 10:00 a.m. Provide Approval Contacts
 6/12 10:00 a.m. Register with Sorcity (no cost to join)
 6/18 2:00 p.m. Attend Buyer's Pre-Bid Conference
 6/27 5:00 p.m. Enter questions or request exceptions online
 7/5 10:00 a.m. Send Sorcity Initial Line Item Worksheet Pricing
 7/15 8/5 9:00 a.m. Wait for Access to Bid
 7/16 8/6 11:30 a.m. Final bid due for Event #4885 - Bulk Milk
 7/16 8/6 12:30 p.m. Return final Line Item Worksheet
 7/17 8/7 2:00 p.m. AISD Sealed RFP opening (Deliver hard copy to AISD prior)
 7/19 8/8 4:00 p.m. Buyer will contact low bidders
 8/1 8/20 4:00 p.m. Buyer will award to best qualified Supplier

 

To ensure the reverse auction bid process remains fair, any direct contact with the Buying Organization regarding this opportunity, during or after this bid process, except where permitted, will cause you to be in violation of the bid process (see AISD Policy & Instructions guidelines under Required Forms) and be eligible for penalties (See the Sorcity Member Agreement).

 

Please perform honorably and follow the instructions in the Bid Notice email you were sent and any reminders and updates provided.

 

Bids will only be accepted through this reverse auction. Bidding in any other manner, or attempting to sell directly to one of the Buyer's locations will put you in violation and will remove you from good standing with Sorcity for future business. We look forward to your participation and help in maintaining the integrity of this fair and objective bid process. 

 

The following documents, provided here as quick links for your convenience, and also listed in the AISD Bulk Milk RFP document, are part of the complete solicitation package. Vendors must read all documents carefully and comply with all instructions.

  1. AISD RFP Bulk Milk

  2. AISD Vendor Questionnaire

  3. AISD Required Forms

  4. AISD Locations for Bulk Milk

  5. Attachment A (Line Item Worksheet)

  6. Attachment B Good Food Purchasing Practices

  7. Attachment C Clean Label Requirements

  8. Appendix 1 – Purchasing and Acquisition Vendor Relations Policy CHE-LOCAL

  9. Addendum 1 (added 7/15/19)

 

SPECIAL NOTES:

Sorcity is committed to following the Institute for Supply Management’s Ethics Guidelines for procurement and has therefore implemented the following bid guidelines to ensure all vendors are treated fairly. Please comply with the following or you may be disqualified from bidding on this opportunity. 

  • All questions or exceptions should be entered above through the [View & Ask Questions] button. Answers will be posted for all Suppliers to view here as well as the AISD website: www.austinisd.org/cp/bids

  • If you need to speak directly to a representative, please call Sorcity at the number listed in the reverse auction Summary above.

  • By placing a bid in this reverse auction, you represent that your firm agrees to all terms, stated in the Sorcity Member Agreement, and all content, terms, and conditions contained in this document, except for any exception Sorcity, or the Buyer, may grant in writing, or on the Question & Answer page linked above.

  • The Supplier understands that no assumptions are to be made, and that content, or clauses, not contained in this reverse auction do not apply, unless approved in writing by the Buyer and Sorcity. 

  • This bid must be honored for the duration of your discussions with the purchasing organization, per the terms stated in the reverse auction. If you are unable to honor this bid at any time, you MUST notify Sorcity immediately. Please read the Sorcity Member Agreement regarding not honoring your bid and related penalties. 

We appreciate your participation in this reverse auction opportunity!

PLACE YOUR BID BELOW:
Bid Box appears here on Opening Bid Day for members once you log into your account, unless:

• Following opening bids, the Event has been paused until Bid-End day
• The Event is momentarily suspended due to a bid error or technical issue
• Your account has been locked due to an unresolved issue (contact Sorcity)

If this is a Master Bid that is not being bid, you will need to scroll up to the table above to access sub-groups for bidding.

 



Online Bid Procedures:


Contact Us | Privacy Policy | Membership Agreement
©1999 - 2019 Sorcity.com - All rights reserved.