The GAP is accepting bids for Media Services. The term of this award covers a
five year period with an initial 3-years awarded and the possibility of a 2-year
extension, provided performance is on track. Please read this complete ebid, all email notices,
and the Sorcity Member Agreement, in full, so you understand the bid guidelines
and are properly prepared for this bid if your company qualifies and would like
The Buyer would like to establish a long-term relationship with one Supplier who
is able to provide the quality and
service-levels outlined in this bid document. It is anticipated that some
of the print monitoring services described below could start as early as
November, 2010, however the majority of this is expected to start in February
2011. All other required services, including broadcast monitoring and providing
a database, should start in April 2011.
Any additional services provided in this category will be treated as increased volume under this ebid
governed under the same terms as this Event.
Although price is an important element of this award, this is not a price-only
decision. Other factors to be considered include; quality, service-levels, responsiveness, terms and conditions, and
relationship. After the bidding ends, the Buyer may contact several low bidders so they have
an opportunity to discuss their capabilities, and additional benefits, before an award is
made (see Key Dates below).
Any direct contact with the Buying Organization regarding this opportunity,
prior to, during, or after the Online Bid Event, until the Buyer contacts
you, will cause you to be in violation of the bid process and be eligible for
penalties (see Sorcity Member Agreement).
service levels listed in this bid document are expected to be the minimum purchasing requirements during the next
3-years, based on the last 12-months of actual usage.
suppliers should know that the Buyer does not intend to
award a price higher than what they are currently paying, so bid aggressively.
If you are able to provide and bid on all
services listed, and meet all terms and conditions stated, then you are invited
to bid in this Online Bid Event (ebid). You may not bid otherwise.
Bids will Only be accepted through this ebid. Bidding in any other manner,
or attempting to sell directly to one of the Buyer's locations, will
disqualify you for this business for the term of the award and will
remove you from good standing with the Buyer and Sorcity for future business. We look forward to your
participation and help in maintaining the integrity of this fair and objective
Please comply with the instructions in the Bid Notice email you were
sent informing you of this opportunity.
For the current scope of
work, service levels, and requirements listed in this bid document, you are
to place your total fee price for the 3-year term online.
Your price should be
inclusive of all fees, including any rebates or discounts, for the 3-year
term based on GAP's needs and volume listed. However, there may be
some additional needs or reports identified over the term, in which case the
awarded supplier must provide similar offerings at similar ebid
price points, for any service not currently included that may be added, or
expansion of current services, such as additional; article pages, broadcast
clips, or reporting criteria, required during certain seasons.
The awarded supplier will need to be able to provide media intelligence to GAP
to provide their business executives and employees with news coverage regarding
public & investor relations, marketing, and corporate communications. The
following is a list of tasks GAP currently utilizes to accomplish this
objective, and in which you will need to be able to provide, either through your
core competency or via 3rd party integration.
distribute press materials
targeted lists of journalists, editors, bloggers, etc
topics including; Technology, Business/Finance, Healthcare, Consumer, &
Requirements specific to
this purchase include:
Summary You should be able to save news clips online for easy access and have
the capability to send via e-mail to selected GAP employee(s) depending on
search criteria, with ability to expand coverage, or provide immediate summaries
and reports, during certain seasons (holiday, sale periods, etc), if needed for
selected brands. You should be able to provide notifications in quick
summary format and full text or scanned image, if requested. GAP also prefers if
you are able to provide coverage in the U.K. & Canada, although this is not
Media Monitoring Provide notifications
including up to 6,000 article pages annually,
via email to employees when GAP is mentioned in
the media from various publications. All data sources where coverage is
needed, is typically available in electronic format.
Print: (must include Wall Street
Journal, Financial Times, & Barrons)
Top 200 Daily/Weekly newspapers
Consumer/Trade and business magazines & journals
News related internet
of newspapers/trade publications
networking sites, online forums, etc
GAP also prefers if
you can include Bloomberg, Busineswire.com, & PRNewswire.com,
although this is not required
Broadcast - Record
and summarize news programs from the top 20 broadcast markets and
provide notifications of news stories via email, which should include
URL links for quick viewing online.
Media Database Provide online platform for at least 3-named users
to be able to:
Access media contacts and
information for journalists, industries, & topics
Access detailed profiles
for contacts in consumer and business & finance verticals, which should
include information such as how to pitch, interests, background and
general insight as to how to build communication
target lists of columnists/journalists/bloggers/etc
Distribute press releases and report on
Create projects using management/CRM tools
Reporting GAP will need the ability to distribute reports
internally regarding the number of times in the news & impact. Reports
should be able to be split by brand if requested.
Comprehensive Product Training
KEY DATES: Anticipated for Award (U.S. Central
I confirm I meet all terms and
Will-Bid Event #4501
All clarifying questions should be entered online
You must be currently registered with Sorcity (no cost)
Receive Access Code and place opening bid
Final bids due for Event #4501 - Media
Supplier to send Line Item Worksheet to
Buyer will contact low bid Suppliers
at times to be agreed
2-Selected low bidders to meet with Buyer
at times to be agreed
possible final meetings with Buyer, as required
Buyer will award to best qualified Supplier
Sorcity is committed to
following the Institute for Supply Managements Ethics Guidelines for
procurement and has therefore implemented the following bid guidelines to ensure
all suppliers are treated fairly. Please comply with the following or you may be
disqualified from bidding on this opportunity.
questions or exceptions should be entered above through the [Question] button.
Answers will be posted, shortly thereafter, for all Suppliers to
If you need to speak
directly to a representative, please call Sorcity at (972) 661-3265. Any
direct contact with Buyer, regarding this bid, is prohibited
and may result in immediate disqualification to participate in this
By placing a bid in
this ebid, you represent that your firm agrees to all terms, stated in the
Sorcity Member Agreement, and all content, terms, and conditions contained in
this document, except for any exception Sorcity, or the Buyer, may grant in
writing, or on the Question & Answer page linked above.
understands that no assumptions are to be made, and that content, or clauses,
not contained in this ebid
do not apply, unless approved in writing by the
Buyer and Sorcity.
This bid must be
honored for the duration of your discussions with the purchasing organization,
per the terms stated in the ebid. If you are unable to honor
this bid at any time, you MUST cease discussions with the Buyer and notify
Sorcity. Please read the Sorcity Member Agreement regarding not honoring your
bid and any associated penalty