Trelleborg is accepting bids for Corrugated Boxes. The term of this award covers
an initial 3-year period for the Fort Wayne, IN and Bristol, IN locations, and
an initial
5-year period for the Streamwood, IL location. All locations in
this bid include subsequent 2-year extensions, agreed to between Buyer and
Seller, provided performance and pricing is on track. Please read this complete
ebid, all email notices, and the Sorcity Member
Agreement, in full, so you understand the bid guidelines and are properly
prepared for this bid if your company qualifies and would like to participate.
The Buyer would like to establish a long-term relationship with Suppliers who
are able to provide the products and quality and service-levels outlined in this
bid document. The anticipated start date for this award is April, 2016.
Although price is an important element of this award, this is not a price-only
decision. Other factors to be considered include responsiveness and
relationship. After the bidding ends, the Buyer may contact several low bidders
to further understand the bidder's capabilities and additional benefits before
an award is made (see Key Dates below).
PLEASE NOTE:
To ensure the bid process remains fair, any direct contact with
the Buying Organization regarding this opportunity,
during or after this bid process, until the Buyer contacts
you, will cause you to be in violation of the bid process and be eligible for
penalties (see Sorcity
Member
Agreement).
The quantities listed in the Line Item Worksheet for each product are expected
to be the minimum purchasing requirements during this new term, based on the
last 12-months of actual usage, but fulfillment of award is measured on category
dollar value you bid and not specific line item quantities. Suppliers should
know that the Buyer does not intend to award at a price higher than what they
are currently paying, so bid aggressively. Preference may be given to suppliers
who can bid multiple locations.
Regarding the Bloomingdale Drive location (only), this location may potentially
have a volume reduction in year 3 of an anticipated 50% based on customer
demand.
BID STRUCTURE:
This ebid is divided into
separate biddable sub-groups that align with separate locations. A link to each
sub-group is included below. You may ONLY bid on the locations for which you are
able to supply ALL products listed for those locations, and meet all the terms
stated.
Please perform honorably. Bids will only be accepted through this
ebid. Bidding in any other manner, or attempting
to sell directly to one of the Buyer's locations will disqualify you
for this business for the term of the award and will remove you from good
standing with the Buyer and Sorcity for future business. We look forward to your
participation and help in maintaining the integrity of this fair and objective
bid process. Here are the locations to bid:
Please comply with the instructions in the
Bid
Notice email you were sent informing you of this opportunity including
any
reminders and updates provided.
The Supplier should factor in accommodating typical/common changes
during
the term without the change impacting price. If the change is not
typical or
common, then the price increase or decrease must fall within the
discounts
provided in this bid and not marked up more. Supplier will provide
transparent analysis to support the new price.
Buyer is
requesting Bidder's best price in the bid to include: rebates,
allowances,
and other incentive programs. The Buyer does not want these other
incentive
programs in addition to the price, but rather included as part of the
price
bid. This eliminates tracking and auditing of these ancillary programs
and
provides straightforward pricing.
Line Item Worksheet: (LIW)
Sorcity is providing you this Line
Item
Worksheet as one of the bid documents, to list your per unit
pricing, which will automatically calculate the “Total” bid price. Only
the
“Total” from the Worksheet may be entered as your bid in the online
Event.
Do not attempt to enter line item prices online or your bid will be
inaccurate.
Please be sure to save the Line Item Worksheet to your desktop
first,
and then use it to work up your Bid. This will allow you to promptly
return
this worksheet once the bidding ends.
Please follow the instructions including filling in all items
highlighted in
green such as your Dun & Bradstreet number and Unit Prices where
noted, as
it is part of this bid package.
In order to avoid mistakes and ensure that the Opening Bid value
accommodates your pricing, you must email your initial pricing in the
Line
Item Worksheet to Sorcity at least 2 days in advance of placing your
opening
bids online per the Key Dates below.
YOUR COMPLETED LINE ITEM WORKSHEET IS A REQUIREMENT AND MUST BE RETURNED
TO
SORCITY WITHIN (1) HOUR AFTER THE BID ENDS, regardless of your bid
position.
Failure to do so may render your bid unacceptable and invoke penalties.
If you are bidding on more than 1 location, work up your pricing as if
you
will be awarded all of the locations in which you bid. This does not
guarantee that you will be awarded all locations bid, but will provide
the
Buyer with the most competitive pricing should they award you all
locations
you bid. In the event that the Buyer is unable or elects not to award
you
all locations you bid, you may enter a Percent Markup where noted, if
needed. A Percent Markup value can be entered for each of these award
scenarios: if the total awarded dollar value (whether it consists of 1
or
more subgroups) is less than 75%, or 50%, or 25% of the total value of
all
subgroups you bid. Prices bid may not change if the award is 75-100% of
the
dollar value bid, so bid accordingly.
REQUIREMENTS:
These are requirements specific to this purchase:
See the Line Item
Worksheet
for detailed specifications and drawings for each box.
All boxes are glued. The
glue
must run the entire length of the board, not “spot glued”.
All delivery costs must
be
included in your per unit pricing
Weekly deliveries are
needed
for all locations except the Bloomingdale Drive location, which only
requires deliveries every 1-2 weeks.
All locations have docs
available for delivery except the Bremer Road location, which has a
large
bay door.
Current delivery times by
location:
Phoenix Lake Avenue – by
or
before 2:30 p.m.
Bremer Road – by or
before
12:00 p.m.
Distribution Drive – by
or
before 12:00 p.m.
Bloomingdale Drive – by
or
before 4:00 p.m.
Trelleborg will provide
any
plates or dies needed for all boxes, so be sure that you do not factor
that
cost into your per-unit pricing.
In addition to all other
terms and requirements listed in this bid, specific requirements for the
Bremer Road and Distribution Drive locations are as follows:
Pallet size to be used is
36
x 36. A pallet exchange will be allowed to help reduce cost given this
is
not a standard pallet size.
Height max on pallet must
not
exceed 40 inches
In addition to all other
terms and requirements listed in this bid, specific requirements for the
Distribution Drive location (only) are as follows:
Full Vendor Managed
Inventory
(VMI) is needed in this location.
Warehousing will be
needed
for some of these products due to limited floor space in this location.
All boxes must have the
following printed:
Box Certificate
Crush/ECT
Product name
Box size
Bar code (plates to be
provided)
Date
By
Action
1/20
12:00 a.m.
Attend Buyer's Pre-Bid Conference
4/5
12:00 a.m.
Confirm your intent to bid
4/6
12:00 a.m.
Wait for Access to Bid
3/17
4/7
9:30 a.m.
Final bid due for Event #4800 - Digital
3/17
4/7
9:30 a.m.
Final bid due for Event #4801 - Analog
3/17
4/7
9:30 a.m.
Final bid due for Event #4802 - Kids
SPECIAL NOTES:
Sorcity is committed to
following the Institute for Supply Management’s Ethics Guidelines for
procurement and has therefore implemented the following bid guidelines to ensure
all suppliers are treated fairly. Please comply with the following or you may be
disqualified from bidding on this opportunity.
All clarifying
questions or exceptions should be entered above through the [View & Ask
Questions] button.
Answers will be posted, shortly thereafter, for all Suppliers to
view.
If you need to speak
directly to a representative, please call Sorcity at (214) 718-
6004. Any
direct contact with Buyer, regarding this bid, is prohibited
and may result in immediate disqualification to participate in this
ebid.
By placing a bid in
this ebid, you represent that your firm agrees to all terms, stated in the
Sorcity Member Agreement, and all content, terms, and conditions contained in
this document, except for any exception Sorcity, or the Buyer, may grant in
writing, or on the Question & Answer page linked above.
The Supplier
understands that no assumptions are to be made, and that content, or clauses,
not contained in this ebid
do not apply, unless approved in writing by the
Buyer and Sorcity.
This bid must be
honored for the duration of your discussions with the purchasing organization,
per the terms stated in the e
bid. If you are unable to honor
this bid at any time, you MUST cease discussions with the Buyer and notify
Sorcity. Please read the Sorcity Member Agreement regarding not honoring your
bid and any associated penalty
fees.