Trelleborg is accepting bids for Corrugated Boxes. The term of this award covers an initial 3-year period for the Fort Wayne, IN and Bristol, IN locations, and an initial 5-year period for the Streamwood, IL location. All locations in this bid include subsequent 2-year extensions, agreed to between Buyer and Seller, provided performance and pricing is on track. Please read this complete ebid, all email notices, and the Sorcity Member Agreement, in full, so you understand the bid guidelines and are properly prepared for this bid if your company qualifies and would like to participate.

The Buyer would like to establish a long-term relationship with Suppliers who are able to provide the products and quality and service-levels outlined in this bid document. The anticipated start date for this award is April, 2016.

Although price is an important element of this award, this is not a price-only decision. Other factors to be considered include responsiveness and relationship. After the bidding ends, the Buyer may contact several low bidders to further understand the bidder's capabilities and additional benefits before an award is made (see Key Dates below).

PLEASE NOTE: 

To ensure the bid process remains fair, any direct contact with the Buying Organization regarding this opportunity, during or after this bid process, until the Buyer contacts you, will cause you to be in violation of the bid process and be eligible for penalties (see Sorcity Member Agreement).

The quantities listed in the Line Item Worksheet for each product are expected to be the minimum purchasing requirements during this new term, based on the last 12-months of actual usage, but fulfillment of award is measured on category dollar value you bid and not specific line item quantities. Suppliers should know that the Buyer does not intend to award at a price higher than what they are currently paying, so bid aggressively. Preference may be given to suppliers who can bid multiple locations.

Regarding the Bloomingdale Drive location (only), this location may potentially have a volume reduction in year 3 of an anticipated 50% based on customer demand.
 

BID STRUCTURE:

This ebid is divided into separate biddable sub-groups that align with separate locations. A link to each sub-group is included below. You may ONLY bid on the locations for which you are able to supply ALL products listed for those locations, and meet all the terms stated.

Please perform honorably. Bids will only be accepted through this ebid. Bidding in any other manner, or attempting to sell directly to one of the Buyer's locations will disqualify you for this business for the term of the award and will remove you from good standing with the Buyer and Sorcity for future business. We look forward to your participation and help in maintaining the integrity of this fair and objective bid process. Here are the locations to bid:
 

Additional bid guidelines:

1. Please comply with the instructions in the Bid Notice email you were sent informing you of this opportunity including any reminders and updates provided.

2. The Supplier should factor in accommodating typical/common changes during the term without the change impacting price. If the change is not typical or common, then the price increase or decrease must fall within the discounts provided in this bid and not marked up more. Supplier will provide transparent analysis to support the new price.

3. Buyer is requesting Bidder's best price in the bid to include: rebates, allowances, and other incentive programs. The Buyer does not want these other incentive programs in addition to the price, but rather included as part of the price bid. This eliminates tracking and auditing of these ancillary programs and provides straightforward pricing.

Line Item Worksheet: (LIW)

1. Sorcity is providing you this Line Item Worksheet as one of the bid documents, to list your per unit pricing, which will automatically calculate the “Total” bid price. Only the “Total” from the Worksheet may be entered as your bid in the online Event. Do not attempt to enter line item prices online or your bid will be inaccurate.

2. Please be sure to save the Line Item Worksheet to your desktop first, and then use it to work up your Bid. This will allow you to promptly return this worksheet once the bidding ends.

3. Please follow the instructions including filling in all items highlighted in green such as your Dun & Bradstreet number and Unit Prices where noted, as it is part of this bid package.

4. In order to avoid mistakes and ensure that the Opening Bid value accommodates your pricing, you must email your initial pricing in the Line Item Worksheet to Sorcity at least 2 days in advance of placing your opening bids online per the Key Dates below.

5. YOUR COMPLETED LINE ITEM WORKSHEET IS A REQUIREMENT AND MUST BE RETURNED TO SORCITY WITHIN (1) HOUR AFTER THE BID ENDS, regardless of your bid position. Failure to do so may render your bid unacceptable and invoke penalties.

6. If you are bidding on more than 1 location, work up your pricing as if you will be awarded all of the locations in which you bid. This does not guarantee that you will be awarded all locations bid, but will provide the Buyer with the most competitive pricing should they award you all locations you bid. In the event that the Buyer is unable or elects not to award you all locations you bid, you may enter a Percent Markup where noted, if needed. A Percent Markup value can be entered for each of these award scenarios: if the total awarded dollar value (whether it consists of 1 or more subgroups) is less than 75%, or 50%, or 25% of the total value of all subgroups you bid. Prices bid may not change if the award is 75-100% of the dollar value bid, so bid accordingly.

    

REQUIREMENTS:

These are requirements specific to this purchase:

1. See the Line Item Worksheet for detailed specifications and drawings for each box.

2. All boxes are glued. The glue must run the entire length of the board, not “spot glued”.

3. All delivery costs must be included in your per unit pricing

4. Weekly deliveries are needed for all locations except the Bloomingdale Drive location, which only requires deliveries every 1-2 weeks.

5. All locations have docs available for delivery except the Bremer Road location, which has a large bay door.

6. Current delivery times by location:

   1. Phoenix Lake Avenue – by or before 2:30 p.m.

   2. Bremer Road – by or before 12:00 p.m.

   3. Distribution Drive – by or before 12:00 p.m.

   4. Bloomingdale Drive – by or before 4:00 p.m.

7. Trelleborg will provide any plates or dies needed for all boxes, so be sure that you do not factor that cost into your per-unit pricing.

8. In addition to all other terms and requirements listed in this bid, specific requirements for the Bremer Road and Distribution Drive locations are as follows:

   1. Pallet size to be used is 36 x 36. A pallet exchange will be allowed to help reduce cost given this is not a standard pallet size.

   2. Height max on pallet must not exceed 40 inches

9. In addition to all other terms and requirements listed in this bid, specific requirements for the Distribution Drive location (only) are as follows:

   1. Full Vendor Managed Inventory (VMI) is needed in this location.

   2. Warehousing will be needed for some of these products due to limited floor space in this location.

   3. All boxes must have the following printed:

      1. Box Certificate

      2. Crush/ECT

      3. Product name

      4. Box size

      5. Bar code (plates to be provided)

Sorcity is committed to following the Institute for Supply Management’s Ethics Guidelines for procurement and has therefore implemented the following bid guidelines to ensure all suppliers are treated fairly. Please comply with the following or you may be disqualified from bidding on this opportunity. 

• All clarifying questions or exceptions should be entered above through the [View & Ask Questions] button. Answers will be posted, shortly thereafter, for all Suppliers to view. 

• If you need to speak directly to a representative, please call Sorcity at (214) 718- 6004. Any direct contact with Buyer, regarding this bid, is prohibited and may result in immediate disqualification to participate in this ebid. 

• By placing a bid in this ebid, you represent that your firm agrees to all terms, stated in the Sorcity Member Agreement, and all content, terms, and conditions contained in this document, except for any exception Sorcity, or the Buyer, may grant in writing, or on the Question & Answer page linked above.

• The Supplier understands that no assumptions are to be made, and that content, or clauses, not contained in this ebid do not apply, unless approved in writing by the Buyer and Sorcity. 

• This bid must be honored for the duration of your discussions with the purchasing organization, per the terms stated in the e bid. If you are unable to honor this bid at any time, you MUST cease discussions with the Buyer and notify Sorcity. Please read the Sorcity Member Agreement regarding not honoring your bid and any associated penalty fees.