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AISD Frozen & Dry Specialty Foods RFP #20AUC008
Reverse Auction #4888 - Summary
(read full details below)
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Need:
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Frozen & Dry Specialty Foods for 1 location in Austin, TX
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First Term:
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One (1) year with four (4) additional one
(1) year periods
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Listen To:
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Sorcity Welcome
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Contact:
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Sorcity
at 512-366-9040
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| Change Log |
| Date | Change Made |
| 8/7 | End Time changed to later (See Key Dates below or Time Remaining above) |
| 8/6 | Addendum 2 added (see link below) |
| 8/6 | End Time changed to later (See Key Dates below or Time Remaining above) |
| 7/24 | Attachment A (Line Item Worksheet) - New Biscuit & Roll Item Added (see link below) |
| 7/22 | Addendum 1 Added (see link below) |
| 7/22 | Questions & Answers added (see link below) |
Austin Independent School District is conducting a reverse auction for
Frozen & Dry Specialty Foods for their schools in the Austin area. The term of the agreement(s)
resulting from this solicitation will be in effect for a period of four (4)
years from the date of award by the Board of Trustees, or such date established
by the agreement, as follows: one (1) initial year, after which the parties by
mutual consent may renew the agreement for up to three (3) additional one (1)
year periods (a.k.a. Sorcity extension). In addition, the district reserves the
right to extend the contract for an additional time beyond the final expiration
date if necessary to ensure no lapse in service.
Please read this complete summary,
the attached (linked below) Frozen & Dry Specialty Foods RFP document, all
email notices, and the Sorcity Member Agreement, in full, so you understand the
reverse auction guidelines and are properly prepared to respond with a complete
and accurate offer if your company qualifies and would like to gain this
business.
Although price is an important element of this award, this is not a price-only
decision. Other factors to be considered are outlined in the RFP document.
KEY DATES: Anticipated for Award (U.S. Central Time)
You may view this in your
time zone from your Supplier Steps page.
| Date | By | Action |
| 7/12 | 10:00 a.m. | Confirm your intent to bid |
| 7/15 | 10:00 a.m. | Provide Approval Contacts |
| 7/17 | 10:00 a.m. | Register with Sorcity (no cost to join) |
| 7/19 | 5:00 p.m. | Enter questions or request exceptions online |
| 7/29 | 10:00 a.m. | Send Sorcity Initial Line Item Worksheet Pricing |
| 8/5 | 1:00 p.m. | Wait for Access to Bid |
| 8/6 | 9:00 a.m. | Final bid due for Event #4889 - 1 - Cheese |
| 8/6 | 11:00 a.m. | 11:45 a.m. | Final bid due for Event #4891 - 3 - Grains |
| 8/6 | 12:00 p.m. | Final bid due for Event #4892 - 4 - Grape Jelly |
| 8/6 | 1:00 p.m. | Final bid due for Event #4893 - 5 - Olive Oil |
| 8/6 | 10:03 a.m. | 1:30 p.m. | Final bid due for Event #4890 - 2 - Chicken |
| 8/6 | 2:00 p.m. | Final bid due for Event #4894 - 6 - Plant-based |
| 8/6 | 2:30 p.m. | Final bid due for Event #4895 - 7 - Shrimp |
| 8/6 | 3:30 p.m. | Return final Line Item Worksheet |
| 8/8 | 2:00 p.m. | AISD Sealed RFP Opening (Deliver hard copy to AISD prior) |
| 8/9 | 4:00 p.m. | Buyer will contact low bidders |
| 10/29 | 4:00 p.m. | Buyer will award to best qualified Supplier |
To ensure the
reverse auction bid process remains fair, any direct contact with the Buying Organization regarding this opportunity,
during or after this bid process, except where permitted, will cause you to be in violation of the bid process
(see AISD Policy & Instructions guidelines under Required Forms) and be eligible for
penalties (See the Sorcity
Member Agreement).
Please perform honorably and follow the instructions in the Bid Notice email you
were sent and any reminders and updates provided.
Bids will only be accepted through this reverse auction. Bidding in any other
manner, or attempting to sell directly to one of the Buyer's locations will put
you in violation and will remove you from good standing with Sorcity for future
business. We look forward to your participation and help in maintaining the
integrity of this fair and objective bid process.
Here is a table of the sub-groups in which you may bid if you can provide
all items in a sub-group:
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Frozen and Dry Specialty Foods Sub-groups |
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Sub-group |
Sub-group Link
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1 - Cheese |
Per Key Dates bid here
4889 |
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2 - Chicken |
Per Key Dates bid here
4890 |
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3 - Grains |
Per Key Dates bid here
4891 |
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4 - Grape Jelly |
Per Key Dates bid here
4892 |
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5 - Olive Oil |
Per Key Dates bid here
4893 |
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6 - Plant-based |
Per Key Dates bid here
4894 |
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7 - Shrimp |
Per Key Dates bid here
4895 |
The
following documents, provided here as quick links for your convenience, and
also listed in the AISD RFP Frozen & Dry Specialty Foods document, are part of the complete
solicitation package. Vendors must read
all documents carefully and comply with all instructions.
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AISD
RFP Frozen & Dry Specialty Foods
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AISD Vendor Questionnaire
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AISD Required Forms
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Attachment
A (Line Item Worksheet)
(modified 7-24-19)
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Attachment B Good Food Purchasing Practices
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Attachment C Clean Label Requirements
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Appendix 1 – Purchasing and Acquisition Vendor Relations Policy CHE-LOCAL
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Addendum 1 (added 7-22-19)
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Questions & Answers (added 7-22-19)
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Addendum
2 (added 8/6/19)
SPECIAL NOTES:
Sorcity is committed to
following the Institute for Supply Management’s Ethics Guidelines for
procurement and has therefore implemented the following bid guidelines to ensure
all vendors are treated fairly. Please comply with the following or you may be
disqualified from bidding on this opportunity.
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All questions or exceptions
should be entered above through the [View & Ask Questions] button. Answers
will be posted for all Suppliers to
view here as well as the AISD website:
http://www.austinisd.org/contractandprocurement/advertised-bids-rfps
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If you need to speak
directly to a representative, please call Sorcity at the number listed in
the reverse auction Summary above.
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By placing a bid in
this reverse auction, you represent that your firm agrees to all terms, stated in the
Sorcity Member Agreement, and all content, terms, and conditions contained in
this document, except for any exception Sorcity, or the Buyer, may grant in
writing, or on the Question & Answer page linked above.
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The Supplier
understands that no assumptions are to be made, and that content, or clauses,
not contained in this reverse auction
do not apply, unless approved in writing by the
Buyer and Sorcity.
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This bid must be
honored for the duration of your discussions with the purchasing organization,
per the terms stated in the reverse auction. If you are unable to honor
this bid at any time, you MUST notify
Sorcity immediately. Please read the Sorcity Member Agreement regarding not honoring your
bid and related penalties.
We appreciate your
participation in this reverse auction opportunity!
PLACE YOUR BID BELOW:
Bid Box appears here on Opening Bid Day for
members once you log into your account, unless:
• Following opening bids, the Event has been paused until Bid-End day
• The Event is momentarily suspended due to a bid error or technical issue
• Your account has been locked due to an unresolved issue (contact Sorcity)
If this is a Master Bid that is not being bid, you will need to scroll up to the
table above to access sub-groups for bidding.
