The Mentholatum Company is accepting
bids on a 5-year term for Temporary Labor in Orchard Park, New York. Please read this complete ebid, all email notices,
and the Sorcity Member Agreement, in full, so you understand the bid guidelines
and are properly prepared for this bid if your company qualifies and would like
The Buyer would like to establish a long-term relationship with one primary
supplier and one backup supplier, who are able to provide the quality and service-levels outlined in
this bid document.
Although price is an important element of this award this is not a price-only
decision. Other factors to be considered include; quality, service-levels,
responsiveness, terms & conditions, and relationship. After the bidding
ends, the Buyer may contact several low bidders so they
have an opportunity to discuss their capabilities, and additional benefits,
before an award is made (see Key Dates below). The anticipated start date
for this award is October, 2010.
Any direct contact with the Buying Organization regarding this
opportunity, prior to, during, or after the ebid, until the Buyer contacts
you, will cause you to be in violation of the bid process and be eligible for
penalties (see Sorcity Member Agreement).
The Mentholatum Company requests that they not be
solicited after this bid for any additional Temporary Labor business. If
they have a need for additional Temporary Labor staffing, they will make their
requirements known and there is no need to solicit them.
quantities listed in the Line Item Worksheet for each shift are expected to be the minimum purchasing requirements during the next
5-years, based on the last 12-months of actual usage.
suppliers should know that the Buyer does not intend to
award a price higher than what they are currently paying, so bid aggressively.
If you are able to provide and bid
on all shifts listed, and meet all terms and conditions stated,
then you are invited
to bid in this Online Bid Event (ebid). You may not bid otherwise.
Bids will Only be accepted through this ebid. Bidding in any other manner,
or attempting to sell directly to one of the Buyer's locations, will
disqualify you for this business for the term of the award and will
remove you from good standing with the Buyer and Sorcity for future business. We look forward to your
participation and help in maintaining the integrity of this fair and objective
Of the 2 (two) suppliers awarded, the primary
supplier will receive approximately 60% of the total business and the backup
supplier will receive approximately 40% of the total business (remaining
All bidders should base their bids on the larger 60%
volume (primary supplier), so the buyer can see the most competitive pricing.
You will also need to provide (where designated in the Line Item Worksheet) how
that price may change (a percent markup) if you are awarded the 40% backup
For both primary and secondary suppliers, the total
level of business received will be contingent upon continual supplier
performance in accordance with all requirements of this bid.
Sorcity is providing you this
Worksheet to list your markup rate, which will automatically calculate the
Total bid price. Only the Total from the Worksheet may be entered as
your bid in the online Event. Do not attempt to enter line item prices online or your bid will be
Please be sure to
save the Line Item Worksheet to your desktop first, then use it to work
up your Bid. This will allow you to promptly return this worksheet once the bidding ends.
Once the bidding ends, you must send in your electronic Line
Item Worksheet to Sorcity within one
(1) hour after the bidding ends.
Labor Rate for each shift has been defined and must not be changed by
bidders during the bid process. Suppliers will be bidding
ONLY their markup rate.
that this is not a commitment to buy all hours in each shift listed, but a
good faith effort to meet or exceed the dollar amount awarded for hours in this general category.
Your Dun &
Bradstreet number should be placed in the Line Item Worksheet, where noted.
Here are requirements specific to this purchase:
The awarded Suppliers should be able to provide
replacement employees within 2 (two) business days after request
For new employees or a new project, the Buyer typically
gives at least 1 (one) week of advanced notice
Orientation to be conducted at the location of the
awarded Supplier - (Buyer will provide CD or equivalent)
Supplier is required to carry $2,000,000 Worker's Compensation Coverage
Buyer will not pay markup or rate for an employee that
leaves before 3 (three) work days have been completed under normal
circumstances - an illness or accident that causes an employee to not show
will not be considered a violation.
One of two dexterity tests must be used to screen
potential employees: Minnesota Dexterity Test or Purdue Pegboard Test
A 10-panel drug test must be used to screen all potential
Suppliers must have a Safety Program in place for
Suppliers must offer a Benefit Package to temporary
Suppliers will be expected to provide their own
timekeeping system and track all hours worked.
Suppliers will be expected to provide regular updates to
the Buyer as to the status of employee request
95% or better fill rate within 2 (two) business days
after request for replacement employees
98% level of time on job for a full week must be
Failure to maintain established Performance
Metrics is cause for The Mentholatum Company to terminate award with no
further Buyer liability
1-year Qty (Hrs)
5-year Qty (Hrs)
1st Shift - Light Industrial
- Light Industrial
- Light Industrial
*The Mentholatum Company reserves the right to pay any
temporary employee a higher labor rate than what is stated in this bid.
Markup rates must remain consistent regardless of a pay rate increase for
a given job description.
- Worker's Comp Code: 4611 - May not always be used on all three shifts
OSHA 300A Forms - Added
2007 - 3 Incidents in the Production area where the Temp Labor
will be employed
2008 - 2 Incidents in the Production area where the Temp Labor
will be employed
2009 - 4 Incidents in the Production area where the Temp Labor
will be employed
The Mentholatum Company Information Video -
KEY DATES: Anticipated for Award (U.S. Central
I confirm I meet all terms and
Will-Bid Event #4490
All clarifying questions should be entered online
You must be currently registered with Sorcity (no cost)
Receive Access Code and place opening bid
Final bids due for Event #4490 - Temporary
Supplier to send Line Item Worksheet to
Buyer will contact low bid Suppliers
9/6 - 9/17
Selected Suppliers to meet with Buyer
Buyer will award to best qualified Supplier
After the bid, you may be asked to meet with The Mentholatum Company to finalize their
understanding of your capabilities. If requested, please be prepared to address
the following items:
Safety Program and Safety Record
Background Check Process
Detailed breakdown of what your markup rate is comprised of
Time System to be used until
new Buyer system is in place
The Buyer requests that they meet with the team
that will be assigned to The Mentholatum Company account (Sales Rep, Customer
Service, Acct Rep, etc...)
Sorcity is committed to
following the Institute for Supply Managements Ethics Guidelines for
procurement and has therefore implemented the following bid guidelines to ensure
all suppliers are treated fairly. Please comply with the following or you may be
disqualified from bidding on this opportunity.
questions or exceptions should be entered above through the [Question] button.
Answers will be posted, shortly thereafter, for all Suppliers to
If you need to speak
directly to a representative, please call Sorcity at (972) 661-3265. Any
direct contact with Buyer, regarding this bid, is prohibited
and may result in immediate disqualification to participate in this ebid.
By placing a bid in
this ebid, you represent that your firm agrees to all terms, stated in the
Sorcity Member Agreement, and all content, terms, and conditions contained in
this document, except for any exception Sorcity, or the Buyer, may grant in
writing, or on the Question & Answer page linked above.
understands that no assumptions are to be made, and that content, or clauses,
not contained in this ebid
do not apply, unless approved in writing by the
Buyer and Sorcity.
This bid must be
honored for the duration of your discussions with the purchasing organization,
per the terms stated in the ebid. If you are unable to honor
this bid at any time, you MUST cease discussions with the Buyer and notify
Sorcity. Please read the Sorcity Member Agreement regarding not honoring your
bid and any associated penalty
In order to be considered for
this award, you must be able to provide employees for all shifts listed
Payment terms are Net 30.
Standard Purchase Order Terms & Conditions:
We have provided an advanced look at the standard Mentholatum Company Purchase
Order Terms & Conditions. We urge all Providers to review this in
advance so that you are aware of the general terms and conditions of The Mentholatum Company
the need to track purchases and program conformance, the Supplier will need
to provide The Mentholatum Company and Sorcity
annual sales reports, within 30-days
following the end of each year of the term, in an
electronic Excel format, a summary total including, but not
limited to; items purchased, transaction date, total by shift, per
unit and total dollar amount.
Markup rates must be fixed for the
initial 12-month period and then for each subsequent 12-month period, at
which time rates may be adjusted up or down based on verifiable
documentation as to the reason for change, such as an increase/decrease
in FICA or Unemployment Insurance rates. Notice should be given at least
30-days prior to the end of the current price
Requests for price changes
shall be subject to written acceptance before becoming effective. In the
event new prices are not in conformance with the industry changes, this
award may be cancelled based on a Supplier performance problem.
must honor their bid price until September 2015, relative to the Price
Fluctuation Clause stated above.
We appreciate your
participation in this ebid opportunity!
BID HERE: (Bid
Box will appear here on Opening Bid Day, once you have logged into your account
after registering and receiving the Access Code, per the Key Dates above.)