RICHARDSON INDEPENDENT SCHOOL DISTRICT
RICHARDSON
INDEPENDENT SCHOOL DISTRICT
AUTOMOTIVE
LAB EQUIPMENT
RFB#
07030509
The
Richardson Independent School District (RISD) is soliciting bids for AUTOMOTIVE
LAB EQUIPMENT as per specifications stated in this document.
The Richardson ISD is requesting your participation in our Online Bidding program using the Sorcity.com online service. Online Bidding allows Richardson ISD and vendors to automate the pricing portion of the bid which saves time and
cost.
Online Bidding is allowed by legislation passed by the State of Texas and is being used by a number of government entities. This online process allows vendors to bid for a Richardson ISD opportunity on the Internet entering multiple bids if desired. Through Sorcity vendors will be able to observe all bids placed by all suppliers, but suppliers names will remain confidential online.
ONLINE BID INSTRUCTIONS
1. Bidders are required to submit their entire bid on the internet at Sorcity.com in the corresponding Online Bidding Event.
2. Bidders may submit as many bids as desired until the online closing date.
3. If any bids are placed in the last ten minutes of the online bid closing time, the closing time will extend an additional ten minutes to allow all other bidders to enter another bid if
desired.
4. Bidders must fill out the electronic
Line Item Worksheet provided by Sorcity, entering their Per Unit price, then enter the calculated Total bid online.
To start the process, create a Sorcity membership if you are not already a member, then review all the specifications online, then fill out the electronic Line Item Worksheet provided in the Online Bidding Event with your Per Unit prices, then enter the Total price online. If a
vendor wishes to bid a lower, subsequent bid, repeat the steps above, starting with the Line Item Worksheet.
Vendors are required to read the complete bid package carefully and ask any questions, clarifications or exceptions through the [View & Ask Questions] button in the Online Bidding Event. By placing a bid on this Event, you are formally agreeing to abide by all terms and conditions stated in this document, any attachments, and all terms and conditions stated in Sorcity Member Agreement. Failure to provide requested items may be grounds for disqualification.
KEY DATES: (Anticipated
for Award - Times are U.S. Central Time)
|
Date |
Central |
Action |
|
3/23 by |
10:00 a.m. |
I confirm I meet all terms and
Will-Bid Event #3853 |
|
3/26 by |
10:00 a.m. |
Suppliers must be registered with Sorcity
(no cost) |
|
3/28 by |
10:00 a.m. |
All clarifying questions should be entered
online |
|
4/03 by |
2:00 p.m. |
Have your opening bid placed to participate |
|
4/04 by |
11:00
a.m. |
Final bids due
online at Sorcity.com |
|
4/04 by |
12:00 p.m. |
Top 3 Bidders will be notified |
|
4/05 by |
1:30 p.m. |
Hard copy of bid due to RISD (3 lowest Bidders) |
|
4/09 by |
4:00 p.m. |
Samples due, if requested by the buyer |
|
5/07 by |
4:00 p.m. |
Award of contract dependent on Board of Trustee approval
|
Location
This
proposal is for Richardson High School.
The anticipated shop set up is for July 22 - August 22nd. The Buyer
intends to have the shop installed before the start of the school year, August
27.
Address
Richardson High School
1250 W. Belt Line Rd.
Richardson, TX 75080
Scope of Bid
-
The Richardson ISD is seeking bids for the purchase,
delivery, and installation of Automotive Lab Equipment to be used at the
Richardson High School Automotive Lab.
-
The quantities are an estimate. This estimate should not be
construed as a guarantee of either minimum or maximum. Usage will be dependent
upon actual needs and available financing.
-
Pricing should include installation.
-
Vendor will be required to unload, and install all large
equipment. There is no forklift at site.
-
The list contained in this bid include items that may or may
not be purchased due to space constraints and student enrollment.
Bid
Award Criteria
In awarding a contract, the
District may consider:
-
The purchase price; best value
-
The reputation of the vendor and the vendor’s
goods and services
-
The quality of the vendor’s goods or services;
-
The extent to which the goods or services meet
the District’s needs
-
The vendor’s past relationship with the
District
-
The impact on the ability of the District to
comply with laws relating to historically underutilized businesses
-
The total long-term cost to the District to
acquire the goods or services
Any other relevant factor
specifically listed in the request for bids or proposals
Special Terms and Conditions
-
Upon submittal of bid, if available, include a pamphlet
that entails the equipment specifications
-
Clearly state warranty and training information
-
All
packing materials must be remove after installation. RISD trash
containers cannot be used.
-
Substitutes will be allowed for all items.
Please identify OEM and part number for all substitutes
-
If you supply the RISD listed item but wish to bid a substitute, you must list a price for the RISD listed
Hard copy of Bid Submissions from the three lowest Bidders are required, and due
no later than April 5th, 2007 at 1:30p.m. and must
include the following forms completely filled out and signed where indicated:
Caution: Vendors are cautioned to inform themselves fully on the instructions and conditions hereinafter set forth!
RISD Request for Bid
RISD General Terms and
Conditions
SPECIAL NOTES:
Sorcity.com is committed to following the Institute for Supply Management’s Ethics
Guidelines for procurement and has therefore implemented the following bid
guidelines to ensure all suppliers are treated fairly. Please comply with the following or you may be disqualified from bidding
on this opportunity.
-
No bids will be accepted outside of the Buyers Online Bidding Event. Bidding, in any other manner, will
disqualify you for this opportunity.
-
Sorcity is providing the bidder this Line
Item Worksheet to list per-unit pricing which will automatically
calculate the “Total” bid price. Only the “Total” from the Worksheet is entered in the Online Bidding Event. Do not attempt to enter line item prices online or
your bid will be inaccurate. Your general discount in a percent, and your
Dun & Bradstreet number should also be placed in the Line Item Worksheet
where noted.
-
Once the bidding ends, all bidders must send in their
electronic Line Item Worksheet to
operations@sorcity.com within one (1) hour after the Online Bidding Event has ended.
-
By placing a bid in this Online Bidding Event, you represent that your firm agrees to all terms,
stated in the Sorcity Member Agreement, and all content, terms, and conditions
contained in this document, except for any exception Sorcity, or the Buyer,
may grant in writing, or on the Question & Answer page linked above. The Supplier understands that no
assumptions are to be made, and that content, or clauses, not contained in
this event do not apply, unless pre-approved by the Buyer and Sorcity.
-
This bid must be honored for the duration of your discussions with the purchasing
organization, per the terms stated in the Online Bidding Event. If you are unable to honor this bid at
any time, you MUST cease discussions with the Buyer and notify Sorcity. Please read the Sorcity Member
Agreement regarding not honoring your bid and any associated penalty fine.
