Corrugate - Master
Final Bid: See Subgroups
 
Reverse-Auction ID:   4807
Date Ended: March 03, 2016
Duration:   16 days   6 hr  
Start:   Tue Feb 16, 2016 at 8:00 am CT
End:     Thu Mar 3, 2016 at 2:00 pm CT
Category:   Corrugate

Qty: 1,692,953   Unit: Each

 

ebid Summary  (read full details below)

Need:

Corrugated Boxes for 4 locations

First Term:

Initial 3 to 5-year period with 2-Year extensions

Quantity: 

1,692,953 Units across 65 line items

Price:

90-day lock with Price Fluctuation review at each 3-months

Listen To:

Sorcity Welcome

Contact:

Sorcity at 214-718-6004

 

Change Log

Date

Change Made

3/2

- Key Date table updated (See Key Dates below)

 

Trelleborg is accepting bids for Corrugated Boxes. The term of this award covers an initial 3-year period for the Fort Wayne, IN and Bristol, IN locations, and an initial 5-year period for the Streamwood, IL location. All locations in this bid include subsequent 2-year extensions, agreed to between Buyer and Seller, provided performance and pricing is on track. Please read this complete ebid, all email notices, and the Sorcity Member Agreement, in full, so you understand the bid guidelines and are properly prepared for this bid if your company qualifies and would like to participate.

The Buyer would like to establish a long-term relationship with Suppliers who are able to provide the products and quality and service-levels outlined in this bid document. The anticipated start date for this award is April, 2016.

Although price is an important element of this award, this is not a price-only decision. Other factors to be considered include responsiveness and relationship. After the bidding ends, the Buyer may contact several low bidders to further understand the bidder's capabilities and additional benefits before an award is made (see Key Dates below).


PLEASE NOTE: 

To ensure the bid process remains fair, any direct contact with the Buying Organization regarding this opportunity, during or after this bid process, until the Buyer contacts you, will cause you to be in violation of the bid process and be eligible for penalties (see Sorcity Member Agreement).

 

The quantities listed in the Line Item Worksheet for each product are expected to be the minimum purchasing requirements during this new term, based on the last 12-months of actual usage, but fulfillment of award is measured on category dollar value you bid and not specific line item quantities. Suppliers should know that the Buyer does not intend to award at a price higher than what they are currently paying, so bid aggressively. Preference may be given to suppliers who can bid multiple locations.

Regarding the Bloomingdale Drive location (only), this location may potentially have a volume reduction in year 3 of an anticipated 50% based on customer demand.
 

BID STRUCTURE:

This ebid is divided into separate biddable sub-groups that align with separate locations. A link to each sub-group is included below. You may ONLY bid on the locations for which you are able to supply ALL products listed for those locations, and meet all the terms stated.

Please perform honorably. Bids will only be accepted through this ebid. Bidding in any other manner, or attempting to sell directly to one of the Buyer's locations will disqualify you for this business for the term of the award and will remove you from good standing with the Buyer and Sorcity for future business. We look forward to your participation and help in maintaining the integrity of this fair and objective bid process. Here are the locations to bid:
 

Corrugated Boxes

Area

Street

ebid #

Streamwood, IL Phoenix Lake Avenue Per Key Dates bid here 4808

Fort Wayne, IN

Bremer Road & Distribution Drive

Per Key Dates bid here 4809

Bristol, IN Bloomingdale Drive Per Key Dates bid here 4810

 

Additional bid guidelines:

  1. Please comply with the instructions in the Bid Notice email you were sent informing you of this opportunity including any reminders and updates provided.

  2. The Supplier should factor in accommodating typical/common changes during the term without the change impacting price. If the change is not typical or common, then the price increase or decrease must fall within the discounts provided in this bid and not marked up more. Supplier will provide transparent analysis to support the new price.

  3. Buyer is requesting Bidder's best price in the bid to include: rebates, allowances, and other incentive programs. The Buyer does not want these other incentive programs in addition to the price, but rather included as part of the price bid. This eliminates tracking and auditing of these ancillary programs and provides straightforward pricing.

Line Item Worksheet: (LIW)

  1. Sorcity is providing you this Line Item Worksheet as one of the bid documents, to list your per unit pricing, which will automatically calculate the “Total” bid price. Only the “Total” from the Worksheet may be entered as your bid in the online Event. Do not attempt to enter line item prices online or your bid will be inaccurate.

  2. Please be sure to save the Line Item Worksheet to your desktop first, and then use it to work up your Bid. This will allow you to promptly return this worksheet once the bidding ends.

  3. Please follow the instructions including filling in all items highlighted in green such as your Dun & Bradstreet number and Unit Prices where noted, as it is part of this bid package.

  4. In order to avoid mistakes and ensure that the Opening Bid value accommodates your pricing, you must email your initial pricing in the Line Item Worksheet to Sorcity at least 2 days in advance of placing your opening bids online per the Key Dates below.

  5. YOUR COMPLETED LINE ITEM WORKSHEET IS A REQUIREMENT AND MUST BE RETURNED TO SORCITY WITHIN (1) HOUR AFTER THE BID ENDS, regardless of your bid position. Failure to do so may render your bid unacceptable and invoke penalties.

  6. If you are bidding on more than 1 location, work up your pricing as if you will be awarded all of the locations in which you bid. This does not guarantee that you will be awarded all locations bid, but will provide the Buyer with the most competitive pricing should they award you all locations you bid. In the event that the Buyer is unable or elects not to award you all locations you bid, you may enter a Percent Markup where noted, if needed. A Percent Markup value can be entered for each of these award scenarios: if the total awarded dollar value (whether it consists of 1 or more subgroups) is less than 75%, or 50%, or 25% of the total value of all subgroups you bid. Prices bid may not change if the award is 75-100% of the dollar value bid, so bid accordingly.

     

REQUIREMENTS:

These are requirements specific to this purchase:

 

  1. See the Line Item Worksheet for detailed specifications and drawings for each box.

  2. All boxes are glued. The glue must run the entire length of the board, not “spot glued”.

  3. All delivery costs must be included in your per unit pricing

  4. Weekly deliveries are needed for all locations except the Bloomingdale Drive location, which only requires deliveries every 1-2 weeks.

  5. All locations have docs available for delivery except the Bremer Road location, which has a large bay door.

  6. Current delivery times by location:

    1. Phoenix Lake Avenue – by or before 2:30 p.m.

    2. Bremer Road – by or before 12:00 p.m.

    3. Distribution Drive – by or before 12:00 p.m.

    4. Bloomingdale Drive – by or before 4:00 p.m.

  7. Trelleborg will provide any plates or dies needed for all boxes, so be sure that you do not factor that cost into your per-unit pricing.

  8. In addition to all other terms and requirements listed in this bid, specific requirements for the Bremer Road and Distribution Drive locations are as follows:

    1. Pallet size to be used is 36 x 36. A pallet exchange will be allowed to help reduce cost given this is not a standard pallet size.

    2. Height max on pallet must not exceed 40 inches

  9. In addition to all other terms and requirements listed in this bid, specific requirements for the Distribution Drive location (only) are as follows:

    1. Full Vendor Managed Inventory (VMI) is needed in this location.

    2. Warehousing will be needed for some of these products due to limited floor space in this location.

    3. All boxes must have the following printed:

      1. Box Certificate

      2. Crush/ECT

      3. Product name

      4. Box size

      5. Bar code (plates to be provided)

KEY DATES: Anticipated for Award (U.S. Central Time)

Date Central Action

2/17 by

10:00 a.m. Press each Will-Bid to confirm your participation:
I confirm I have read and meet all terms and Will-Bid Event # 4808 - Streamwood
I confirm I have read and meet all terms and Will-Bid Event # 4809 - Fort Wayne
I confirm I have read and meet all terms and Will-Bid Event # 4810 - Bristol
2/19 by 10:00 a.m. Suppliers must be registered with Sorcity (no cost)
2/23 by 10:00 a.m. All clarifying questions should be entered online
2/29 by 2:00 p.m. Email Sorcity your initial LIW pricing
3/2 by 2:00 p.m. Receive Access Code and place opening bid
3/3 by

 

1:00 p.m. 12:00 p.m. Final bids due for Event # 4808 - Streamwood
2:00 p.m. 1:00 p.m. Final bids due for Event # 4809 - Fort Wayne
3:00 p.m. 2:00 p.m. Final bids due for Event # 4810 - Bristol
3/3 by 4:00 p.m. 3:00 p.m. Supplier to send Line Item Worksheet to Sorcity
3/4 Buyer will contact low bid Suppliers
3/9 Samples due, if requested by the Buyer
3/24 Buyer will award to best qualified Supplier


SPECIAL NOTES:

Sorcity is committed to following the Institute for Supply Management’s Ethics Guidelines for procurement and has therefore implemented the following bid guidelines to ensure all suppliers are treated fairly. Please comply with the following or you may be disqualified from bidding on this opportunity. 

  • All clarifying questions or exceptions should be entered above through the [View & Ask Questions] button. Answers will be posted, shortly thereafter, for all Suppliers to view. 

  • If you need to speak directly to a representative, please call Sorcity at (214) 718- 6004. Any direct contact with Buyer, regarding this bid, is prohibited and may result in immediate disqualification to participate in this ebid. 

  • By placing a bid in this ebid, you represent that your firm agrees to all terms, stated in the Sorcity Member Agreement, and all content, terms, and conditions contained in this document, except for any exception Sorcity, or the Buyer, may grant in writing, or on the Question & Answer page linked above.

  • The Supplier understands that no assumptions are to be made, and that content, or clauses, not contained in this ebid do not apply, unless approved in writing by the Buyer and Sorcity. 

  • This bid must be honored for the duration of your discussions with the purchasing organization, per the terms stated in the e bid. If you are unable to honor this bid at any time, you MUST cease discussions with the Buyer and notify Sorcity. Please read the Sorcity Member Agreement regarding not honoring your bid and any associated penalty fees. 



Online Bid Procedures:

Other criteria:

  1. You must bid on all items listed in this Event.

  2. You must include all delivery costs in your per unit prices. Do not enter a bid without including all delivery costs in your per unit prices. For example, if your per unit price is $1.00 and your shipping cost is $.10 cents, then the per unit price in your bid would be $1.10.

  3. Buyer's standard Purchase Order Terms and Conditions apply.

  4. Payment terms are Net 60 Days.

  5. Awarded supplier must be able to invoice each location separately.

  6. Awarded supplier must be able to accept payments via ACH.

  7. There can be no fees charged other than what is disclosed in your bid, represented on the Line Item Worksheet, for the duration of this award, unless otherwise agreed to in writing.

  8. Given Trelleborg’s continued growth and need to track purchases and program conformance, the Supplier will need to provide the Buyer and Sorcity, quarterly sales reports, within 30-days following the end of each quarter, in an electronic Excel format if possible, a summary total by location, including, but not limited to; location of sale, items purchased, transaction date, total by product type, per unit and total dollar amount.

  9. For changes that are needed, market comparisons may be made by the Buyer to confirm price changes and discounts. If the awarded supplier's price for changes is not in line with this market comparison, it can be grounds for award termination based on supplier performance.

  10. Samples may be required at the end of this Event for quality assurance, per the Key Dates above (Requested and Received), if you are not currently providing these products to the Buyer.

  11. Buyer may terminate this contract, or any part thereof, based on Supplier performance issues, by written notice (30) days in advance, provided the issues identified by the Buyer are not corrected to the satisfaction of the Buyer within (30) days from the occurrence.

  12. The pricing for the products listed in this bid shall be based on $615 per ton “open market price” for 42 lb unbleached Kraftliner, East US linerboard.  Price adjustments may be made at each 3-month interval during this term, based on the linerboard consisting of the % of the total cost submitted on your bid.  If an adjustment is needed, the Supplier agrees to provide Sorcity and the Buyer reports by email, 15-days prior to the end of each 3-month interval, identifying the change and explaining the impact on a change in price.

  13. Awarded Supplier must honor their bid price until April, 2019 for the Fort Wayne, IN and Bristol, IN locations, and April, 2021 for the Streamwood, IL location, in accordance with the Price Fluctuation Clause stated above.

 

We appreciate your participation in this ebid opportunity!

PLACE YOUR BID BELOW:
Bid Box appears here on Opening Bid Day for members once you log into your account, unless:

• Following opening bids, the bid has been paused until bid END time
• Bid is momentarily suspended due to a bid error or technical issue
• Your account has been locked due to an unresolved issue (contact Sorcity)

If this is a Master Bid that is not being bid, you will need to scroll up to the table above to access sub-groups for bidding.


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