Folding Cartons
Final Bid: $2,982,000.00
Bid Number 193: $2,985,000.00
Bid Number 192: $2,988,000.00
Bid Number 191: $2,991,000.00
  
Bid Number 2: $3,838,000.00
 First Bid:$3,838,000.00
 
Reverse-Auction ID:   4770
Date Ended: June 19, 2014
Duration:   28 days   5 hr  
Start:   Thu May 22, 2014 at 9:45 am CT
End:     Thu Jun 19, 2014 at 3:15 pm CT
Category:   Corrugate

Qty: 42,995,322   Unit: Each

;.

 

ebid Summary  (read full details below)

Need:

Folding Cartons

First Term:

3-year period with 2-Year extensions

Quantity: 

42,995,322 Units across 85 line items

Price:

1-Year lock with Price Fluctuation review at each 12-months

Listen To:

Sorcity Welcome

Contact:

Sorcity at 469-877-0510

Change Log

Date

Change Made

6/9

- Bid Extended (See Key Dates below): new End Date is now 6/19/2014

 

The Mentholatum Company is accepting bids on a three (3) year volume for their Folding Cartons.  The term of this award covers an initial 3-year period plus subsequent 2-year extensions, agreed to between Buyer and Seller, provided performance and pricing is on track. Please read this complete ebid, all email notices, and the Sorcity Member Agreement, in full, so you understand the bid guidelines and are properly prepared for this bid if your company qualifies and would like to participate.
 

The Buyer would like to establish a long-term relationship with a Supplier who is able to provide the quality and service-levels outlined in this bid document.  The anticipated start date for this award is July, 2013, as outlined in the Key Dates below.

This is a company-wide program. All US locations will purchase through this award, which should provide assurance to the awarded bidder that the dollar value awarded is intended to be met.


The Buyer is currently expanding so additional quantities, or locations added, will be treated as increased volume under this
ebid award, and governed under the same terms as this Event.


Although price is an important element of this award, this is not a price-only decision. Other factors to be considered include: quality, service-levels, responsiveness, acceptance of Buyer's Master Services Agreement as well as Buyer's standard terms and conditions, relationship, and testing results. After the bidding ends, the Buyer may contact several low bidders to further understand their capabilities and additional benefits before an award is made (see Key Dates below).  

 

PLEASE NOTE: 

To ensure the bid process remains fair, any direct contact with the Buying Organization regarding this opportunity, during or after this bid process, until the Buyer contacts you, will cause you to be in violation of the bid process and be eligible for penalties (see Sorcity Member Agreement).

 

BID STRUCTURE:

If you are able to provide and bid on all items listed and meet all terms and conditions stated, then you are invited to bid in this Online Bid Event (ebid). You may not bid otherwise.  

 

Please perform honorably.  Bids will only be accepted through this ebid.  Bidding in any other manner, or attempting to sell directly to one of the Buyer's locations will disqualify you for this business for the term of the award and will remove you from good standing with the Buyer and Sorcity for future business.  We look forward to your participation and help in maintaining the integrity of this fair and objective bid process.

 

Additional bid guidelines:

  1. Please comply with the instructions in the Bid Notice email you were sent informing you of this opportunity including any reminders and updates provided.

  2. Please note that this is not a commitment to buy all specified line items or quantities listed, but a good faith effort to meet or exceed the dollar amount awarded for goods in this general category.

  3. Upon registration and further qualification by Sorcity, we will provide you samples of the foam items listed. Please email your complete shipping address and UPS number to Shipping Samples.

  4. Due to Supplier optimizations over time, or changes within the Buyer's process, or other unknown factors, the Supplier should factor in accommodating a couple of changes during the term, without the change impacting price, provided that the change needed is relatively equivalent to the current need. Where the change is not equivalent to the current need, the price increases or decreases must be equivalent in discount to the discount provided in this bid and not marked up. Supplier will provide transparent analysis to support the change.

  5. Buyer is requesting Bidder's best price in the bid to include: rebates, allowances, and other incentive programs. The Buyer does not want these other incentive programs in addition to the price, but rather included as part of the price bid. This eliminates tracking and auditing of these ancillary programs and provides straightforward pricing.

Line Item Worksheet:

  1. Sorcity is providing you this Line Item Worksheet as one of the bid documents, to list your per unit pricing, which will automatically calculate the "Total" bid price. Only the "Total" from the Worksheet may be entered as your bid in the online Event. Do not attempt to enter line item prices online or your bid will be inaccurate. 

  2. The estimated quantities listed in the Line Item Worksheet are three (3) year totals, not annual quantities, and are expected to be the minimum purchasing requirements during the next 3-years, based on forecasted market demand.

  3. Please be sure to save the Line Item Worksheet to your desktop first, and then use it to work up your Bid.  This will allow you to promptly return this worksheet once the bidding ends.

  4. Please follow the instructions including filling in all items highlighted in green such as your Dun & Bradstreet number and Unit Prices where noted, as it is part of this bid package.

  5. YOUR COMPLETED LINE ITEM WORKSHEET IS A REQUIREMENT AND MUST BE RETURNED TO SORCITY WITHIN (1) HOUR AFTER THE BID ENDS, regardless of your bid position. Failure to do so may render your bid unacceptable and invoke penalties.

REQUIREMENTS:

These are requirements specific to this purchase:

  1. Shipping Cost should NOT be included in the bid. The Supplier will arrange shipping with The Mentholatum Company approved freight carriers.

  2. Shipping Instructions-All goods must be shipped in accordance with The Mentholatum Company's Inbound Route Guide in effect on the date of shipment.

  3. Packaging requirements for each item can be found on the Spec Sheets which can be found in the Line Item Worksheet

  4. In addition to the packaging requirements on each spec sheet, there is a barcode labeling requirement that is defined HERE.

  5. All deliveries must be made on Tuesdays between 7:00 a.m. and 2:30 p.m.

  6. Orders must be completed within a 2-3 week period of time from the date that Mentholatum provides the final specifications.

  7. Historical average order quantities and frequency can be found on the Order Frequency spreadsheet.

  8. Include the cost of dies/print plates on the Line Item Worksheet for each item.

  9.  Color standards - customer requires two sets of color standards. Color standards must be taken at the first production/print run of a new carton. Color standard do not typically apply to packers. Color standards may need to be rerun for existing cartons if they have faded over time.

  10. The Mentholatum Company strives to adhere to the Environmental Sustainability Standards set forth by Wal-Mart. Suppliers bidding on this opportunity should understand that commitment to these standards will be carefully considered as part of the overall Supplier evaluation.

  11. The Awarded Supplier will be required to participate in Walgreens Print Quality Assurance program - English Print Quality Assurance program - Chinese

KEY DATES: Anticipated for Award (U.S. Time) Updated: 6/9/14

Date

Pacific

Central

Eastern

Action

5/23 by

8:00 a.m.

10:00 a.m.

11:00 a.m.

I confirm I meet all terms and Will-Bid Event #4770

5/27 by

8:00 a.m.

10:00 a.m.

11:00 a.m.

Suppliers must be registered with Sorcity (no cost)

5/29 by

8:00 a.m.

10:00 a.m.

11:00 a.m.

All clarifying questions should be entered online

6/16 by

12:00 p.m.

2:00 p.m.

3:00 p.m.

Supplier to send LIW to Sorcity with initial pricing

6/18 by

12:00 p.m.

2:00 p.m.

3:00 p.m.

Receive Access Code and place opening bid

6/19 by

12:00 p.m.

2:00 p.m.

3:00 p.m.

Final bids due for Event #4770 - Folding Cartons

6/19 by

1:00 p.m.

3:00 p.m.

4:00 p.m.

Supplier to send Line Item Worksheet to Sorcity

6/19 by

2:00 p.m.

4:00 p.m.

5:00 p.m.

Buyer will contact low bid Suppliers

6/26 by

2:00 p.m.

4:00 p.m.

5:00 p.m.

Samples due, if requested by the Buyer

7/23 by

2:00 p.m.

4:00 p.m.

5:00 p.m.

Buyer will award to best qualified Supplier

 


SPECIAL NOTES:

Sorcity is committed to following the Institute for Supply Management's Ethics Guidelines for procurement and has therefore implemented the following bid guidelines to ensure all suppliers are treated fairly. Please comply with the following or you may be disqualified from bidding on this opportunity. 

  • All clarifying questions or exceptions should be entered above through the [View & Ask Questions] button. Answers will be posted, shortly thereafter, for all Suppliers to view. 

  • If you need to speak directly to a representative, please call Sorcity at (469) 877-0510. Any direct contact with Buyer, regarding this bid, is prohibited and may result in immediate disqualification to participate in this ebid. 

  • By placing a bid in this ebid, you represent that your firm agrees to all terms, stated in the Sorcity Member Agreement, and all content, terms, and conditions contained in this document, except for any exception Sorcity, or the Buyer, may grant in writing, or on the Question & Answer page linked above.

  • The Supplier understands that no assumptions are to be made, and that content, or clauses, not contained in this ebid do not apply, unless approved in writing by the Buyer and Sorcity. 

  • This bid must be honored for the duration of your discussions with the purchasing organization, per the terms stated in the ebid. If you are unable to honor this bid at any time, you MUST cease discussions with the Buyer and notify Sorcity. Please read the Sorcity Member Agreement regarding not honoring your bid and any associated penalty fees.



Online Bid Procedures:

Other criteria:

  1. You must bid on all items listed in this Event. 

  2. Payment terms are 1%10 Net 20 days, however, preference will be given to Suppliers that can provide 2% 15, Net 30 Terms.

  3. Standard Purchase Order Terms & Conditions: We have provided an advanced look at the standard Mentholatum Company Purchase Order Terms & Conditions. We urge all Providers to review this in advance so that you are aware of the general terms and conditions of The Mentholatum Company before bidding.

  4. Acceptable Quality Level Standard: This is provided so that Suppliers will have as much complete information as possible to enable them to bid more accurately.

  5. A sample will be required after the bidding ends for quality assurance, per the Key Dates above (Requested and Received), if you are not currently providing this to the Buyer. The sample is to be provided at no cost to the Buyer, in plain form, per the specifications but without printing, for machine testing only. Pending successful testing, the Buyer may request a printed sample for final testing, and agrees to pay for 2000 of printed sample. Price paid will be the same as price bid in this ebid.

  6. Given The Mentholatum Company's need to track purchases and program conformance, the Supplier will need to provide The Mentholatum Company and Sorcity (at EbidSupport09a@Sorcity.co m ), annual sales reports, within 30-days following the end of each year of the term, in an electronic Excel format, a summary total including, but not limited to; items purchased, transaction date, total by product type, per unit and total dollar amount.

  7. For changes that are needed, market comparisons may be made by the Buyer to confirm price changes and discounts.  If the awarded supplier's price for changes is not in line with this market comparison, it can be grounds for award termination based on supplier performance.

  8. Based on the frequent price fluctuations on this commodity, the Buyer agrees to a price increase or decrease, based upon a mutually agreeable industry index and formula, at each 12-month interval.  Buyer and Supplier will agree on price index to be used, before contract is awarded. The Supplier agrees to provide Sorcity and the Buyer reports by email, 15-days prior to the end of each 12-month term, identifying any change in this index and explaining the impact on a change in price, if any. 

  9. Seller must honor their bid price until July 2017, relative to the Price Fluctuation Clause stated above.

We appreciate your participation in this ebid opportunity!


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