- Bid Extended (See Key
Dates below): new End Date is now
The Mentholatum Company is accepting bids on a three (3) year volume for their
Folding Cartons. The term of this award covers an initial 3-year
period plus subsequent 2-year extensions, agreed to between Buyer and Seller,
provided performance and pricing is on track.
Please read this complete
all email notices, and the Sorcity Member Agreement, in full, so you understand
the bid guidelines and are properly prepared for this bid if your company
qualifies and would like to participate.
The Buyer would like to establish a long-term relationship with a Supplier who
is able to provide the quality and service-levels outlined in this bid document.
The anticipated start date for this award is July, 2013, as outlined in
the Key Dates below.
This is a company-wide program. All US locations will purchase through this
award, which should provide assurance to the awarded bidder that the dollar
value awarded is intended to be met.
The Buyer is currently expanding so additional quantities, or locations added,
will be treated as increased volume under this ebid
award, and governed under the same terms as this Event.
Although price is an important element of this award, this is not a
price-only decision. Other factors to be considered include: quality,
service-levels, responsiveness, acceptance of Buyer's Master Services Agreement
as well as Buyer's standard terms and conditions, relationship, and testing
results. After the bidding ends, the Buyer may contact several low bidders to
further understand their capabilities and additional benefits before an award is
made (see Key Dates below).
To ensure the bid process remains fair, any direct contact with
the Buying Organization regarding this opportunity, during or after this bid
process, until the Buyer contacts you, will cause you to be in violation of the
bid process and be eligible for penalties (see Sorcity Member Agreement).
If you are able to provide and bid on all
items listed and meet all terms and conditions stated, then you are
invited to bid in this Online Bid Event (ebid).
You may not bid otherwise.
Please perform honorably. Bids will only be
accepted through this ebid.
Bidding in any other manner, or attempting to sell directly to one of the
Buyer's locations will
disqualify you for this business for the term of the award and will remove
you from good standing with the Buyer and Sorcity for future business. We
look forward to your participation and help in maintaining the integrity of this
fair and objective bid process.
Please comply with the instructions in the Bid
Notice email you were sent informing you of this opportunity including any
reminders and updates provided.
Please note that this is not a commitment
to buy all specified line items or quantities listed, but a good faith
effort to meet or exceed the dollar amount awarded for goods in this general
Upon registration and further qualification by Sorcity, we
will provide you samples of the foam items listed. Please email your
complete shipping address and UPS number to
Due to Supplier optimizations over time, or changes within the
Buyer's process, or other unknown factors, the Supplier should factor in
accommodating a couple of changes during the term, without the change
impacting price, provided that the change needed is relatively equivalent to
the current need. Where the change is not equivalent to the current need,
the price increases or decreases must be equivalent in discount to the
discount provided in this bid and not marked up. Supplier will provide
transparent analysis to support the change.
Buyer is requesting Bidder's best price in the bid to include:
rebates, allowances, and other incentive programs. The Buyer does not want
these other incentive programs in addition to the price, but rather included
as part of the price bid. This eliminates tracking and auditing of these
ancillary programs and provides straightforward pricing.
Line Item Worksheet:
Sorcity is providing you this
Worksheet as one of the bid documents, to list your per unit pricing,
which will automatically calculate the "Total" bid price. Only the "Total"
from the Worksheet may be entered as your bid in the online Event. Do not
attempt to enter line item prices online or your bid will be inaccurate.
The estimated quantities listed in the Line Item Worksheet are
three (3) year totals, not annual quantities, and are expected to be the
minimum purchasing requirements during the next 3-years, based on forecasted
be sure to
save the Line Item Worksheet to your desktop first, and then use it to
work up your Bid. This will allow you to promptly return this
worksheet once the bidding ends.
Please follow the
instructions including filling in all items highlighted in green such as
your Dun & Bradstreet number and Unit Prices where noted, as it is part of
this bid package.
YOUR COMPLETED LINE ITEM
WORKSHEET IS A REQUIREMENT AND MUST BE RETURNED TO SORCITY WITHIN (1) HOUR
AFTER THE BID ENDS, regardless of your bid position. Failure to do so may
render your bid unacceptable and invoke penalties.
These are requirements
specific to this purchase:
Shipping Cost should NOT be included in the bid. The Supplier will arrange
shipping with The Mentholatum Company approved freight carriers.
Shipping Instructions-All goods must be shipped in accordance with The
Inbound Route Guide in effect on the date of shipment.
Packaging requirements for each item can be found on the Spec Sheets which
can be found in the Line Item Worksheet
In addition to the packaging requirements on each spec sheet, there is a
barcode labeling requirement that is defined
All deliveries must be made on Tuesdays between 7:00 a.m. and 2:30 p.m.
Orders must be completed within a 2-3 week period of time from the date that
Mentholatum provides the final specifications.
Historical average order quantities and frequency can be found on the
Order Frequency spreadsheet.
Include the cost of dies/print plates on the Line Item Worksheet for each
Color standards - customer requires two sets of color standards. Color
standards must be taken at the first production/print run of a new carton.
Color standard do not typically apply to packers. Color standards may need
to be rerun for existing cartons if they have faded over time.
The Mentholatum Company strives to adhere to the
Sustainability Standards set forth by Wal-Mart. Suppliers bidding on
this opportunity should understand that commitment to these standards will
be carefully considered as part of the overall Supplier evaluation.
KEY DATES: Anticipated for Award (U.S. Time)
I confirm I meet all terms and
Will-Bid Event #4770
Suppliers must be registered with Sorcity
All clarifying questions should be entered
Supplier to send LIW to Sorcity with initial pricing
Receive Access Code and place opening bid
Final bids due for Event #4770 - Folding
Supplier to send Line Item Worksheet to
Buyer will contact low bid Suppliers
Samples due, if requested by the Buyer
Buyer will award to best qualified Supplier
Sorcity is committed to
following the Institute for Supply Management's Ethics Guidelines for
procurement and has therefore implemented the following bid guidelines to ensure
all suppliers are treated fairly. Please comply with the following or you may be
disqualified from bidding on this opportunity.
All clarifying questions or
exceptions should be entered above through the [View & Ask Questions]
button. Answers will be posted, shortly thereafter, for all Suppliers to
If you need to speak
directly to a representative, please call Sorcity at (469) 877-0510.
Any direct contact with Buyer, regarding this bid, is prohibited and may
result in immediate disqualification to participate in this
By placing a bid in this
ebid, you represent that your firm agrees
to all terms, stated in the Sorcity Member Agreement, and all content,
terms, and conditions contained in this document, except for any exception
Sorcity, or the Buyer, may grant in writing, or on the Question & Answer
page linked above.
The Supplier understands
that no assumptions are to be made, and that content, or clauses, not
contained in this ebid
do not apply, unless approved in writing by the Buyer and Sorcity.
This bid must be honored
for the duration of your discussions with the purchasing organization, per
the terms stated in the ebid.
If you are unable to honor this bid at any time, you MUST cease discussions
with the Buyer and notify Sorcity. Please read the Sorcity Member Agreement
regarding not honoring your bid and any associated penalty fees.
terms are 1%10 Net 20
days, however, preference will be given to Suppliers that
can provide 2% 15,
Net 30 Terms.
Standard Purchase Order Terms & Conditions: We have
provided an advanced
look at the standard Mentholatum Company Purchase Order
Terms & Conditions.
We urge all Providers to review this in advance so that
you are aware of the
general terms and conditions of The Mentholatum Company
will be required
after the bidding ends for quality assurance, per the Key
(Requested and Received), if you are not currently
providing this to the
Buyer. The sample is to be provided at no cost to the
Buyer, in plain form,
per the specifications but without printing, for machine
Pending successful testing, the Buyer may request a
printed sample for final
testing, and agrees to pay for 2000 of printed sample.
Price paid will
be the same as price bid in this ebid.
Company's need to track purchases and program conformance,
the Supplier will
need to provide The Mentholatum Company and Sorcity (at
), annual sales reports, within 30-days following the end
of each year of
the term, in an electronic Excel format, a summary total
including, but not
limited to; items purchased, transaction date, total by
product type, per
unit and total dollar amount.
changes that are needed, market comparisons may be made by the
confirm price changes and discounts. If the awarded
for changes is not in line with this market comparison, it can
for award termination based on supplier performance.
Based on the frequent price
fluctuations on this commodity, the Buyer agrees to a price
decrease, based upon a mutually agreeable industry index and
formula, at each
interval. Buyer and Supplier will agree on price index to be
before contract is awarded.
The Supplier agrees to provide Sorcity and the Buyer
reports by email,
15-days prior to the end of each 12-month term,
identifying any change in
this index and explaining the impact on a change in price,
honor their bid
price until July 2017, relative to the Price Fluctuation
participation in this ebid