Fasteners
Final Bid: See Subgroups
 
Reverse-Auction ID:   4900
Date Ended: November 05, 2020
Duration:   30 days   3 hr  
Start:   Tue Oct 6, 2020 at 10:00 am CT
End:     Thu Nov 5, 2020 at 1:01 pm CT
Category:   Industrial

 

 

eBid Summary  (read full details below)

 

Need:

Fasteners for 22 Facilities

Term:

6-Year period: One 3-year initial period with three 1-year extension

Quantity: 

Historical usage is estimated at 17,488,050 units across 10,200 line items

Price:

3-Year lock with Price Fluctuation as noted below

Contact:

Sorcity at 512-366-9166 Sorcity Welcome

 

Change Log
Date    Change Made
11/5End Time changed to later (See Key Dates below or Time Remaining above)
11/4End Time changed to later (See Key Dates below or Time Remaining above)
10/26Key Dates/Times changed (See Key Dates below)
10/22Key Dates/Times changed (See Key Dates below)
10/8Line Item Worksheet updated to LIW-v2

 

 

Precision Castparts Corp (PCC), Aerostructures division, is conducting an eBid for Fasteners for their 22 Facilities. This is a Best & Final round wherein prices sought are lower and not higher than in a prior round.

The term of the award resulting from this Request for Quote (RFQ) will be in effect for a minimum of 3-years with three 1-year extension options, as agreed-to between Buyer and Seller, provided performance and pricing is on track.

Please read this complete eBid, all related email notices and attachments, and the Sorcity Member Agreement, so you understand the bid guidelines and are prepared to bid on those items that your company provides.

Due to the large number of line items, the complexity of the award evaluation, and the lead time of items, the award is scheduled to be made in February 2021 with a contract start date for this award on January 1, 2022.

Although price is an important factor in this award, this is not a price-only decision. Other factors to be considered include: quality, service-levels, responsiveness, and acceptance of Buyer's contractual terms and conditions. After the online bidding ends, the Buyer may contact several low bidders to further understand capabilities and additional benefits you might have to offer, before an award is made (see Key Dates below).
 

 

PLEASE NOTE:
To ensure the bid process remains fair, any direct contact with the Buying Organization regarding this Event, during or after this bid process, until the Buyer contacts you, will cause you to be in violation of the bid process (see Sorcity Member Agreement).

All Estimated Annual Units (EAU) in the Line Item Worksheet (LIW) that will be provided to bid are best estimates and not guaranteed quantities. The EAU does not commit the Buyer to purchase any specific volumes, as this is a firm fixed category bid that is not volume dependent. Items may fluctuate, drop off, or be added.
 

 

BID STRUCTURE:
This eBid is divided into two parts: 1. separate biddable Subgroups and 2. a List of Items not in Subgroups. A link to each sub-group is included in the table below. This is where you will place your total bid amount for each subgroup, in which you elect to participate, when the bidding opens (see KEY DATES below).

You will be provided access to only those sub-groups and/or list of items for which you are able to supply ALL products listed, intend to bid that Subgroup, and meet the terms stated.

The Buyer intends to evaluate and award on a line item basis, but reserves the right to award by whole Subgroups.

Buyer is requesting Bidder's best unit price and inclusive of: rebates, allowances, and incentive programs. The Buyer does not want these other incentive programs separate from or in addition to the unit price an must be included as part of the unit price bid. This eliminates tracking and auditing of these ancillary programs and provides straightforward best pricing.
 

Please perform honorably. Bids will only be accepted through this Event. Bidding in any other manner will disqualify you for this business for the term of the award. We look forward to your participation in this fair and objective bid process. Here are the sub-groups to bid:
 

Fasteners Sub-groups

Sub-group

eBid #

1

Per Key Dates bid here 4901

2

Per Key Dates bid here 4902

3

Per Key Dates bid here 4903

4

Per Key Dates bid here 4904

5

Per Key Dates bid here 4905

 

Line Item Worksheet (LIW):
Once you register, Sorcity will provide you a Line Item Worksheet (LIW) containing the Subgroups and additional List of Items to enter your per unit pricing.

The Subgroups will automatically calculate your “Subgroup Total” as you enter per unit prices. You will only enter the Subgroup Total online after you verify it is correct. Do not enter line item prices online.

The List of Items you will price in the LIW only and not online, but this is part of your total bid and will be evaluated for award so should be priced with the same discounts provided in the Subgroups. Once the LIW is received:

  1. Please be sure to save the Line Item Worksheet to your desktop first, and then use it to work up your bid. This will allow you to promptly return this worksheet once the bidding ends.

  2. Please follow the instructions including filling in all items highlighted in green such as your Dun & Bradstreet number and Unit Prices where noted, as it is part of this bid package./font>

  3. In order to avoid mistakes and ensure that the Opening Bid value accommodates your pricing, you must email your initial pricing in the Line Item Worksheet to Sorcity at least 2 days in advance of opening bids, per the Key Dates below.

  4. YOUR COMPLETED LINE ITEM WORKSHEET IS A REQUIREMENT AND MUST BE RETURNED TO SORCITY BY NO LATER THAN FRIDAY, OCTOBER 30TH, 11 AM (CENTRAL TIME), regardless of your bid position, per the Key Dates below.

 

REQUIREMENTS:
Here are some requirements specific to this purchase (also see LTA for more):

  1. All delivery costs must be included in your per unit pricing.

  2. Quote as Vendor Managed Inventory (VMI) for the subgroups noted “with VMI”.

  3. The LIW will reference a specific flow down clause for each part.

  4. Your bid should include a consignment or 2-month safety stock program kept at your facility.

  5. Please include annual cost reductions as a part of your proposal.

 

KEY DATES: Anticipated for Award (U.S. Central Time)
You may view this in your time zone from your Supplier Steps page.

 

DateByAction
 10/7 1:00 p.m. Confirm your intent to bid
 10/8 1:00 p.m. Provide Approval Contacts
 10/9 1:00 p.m. Register with Sorcity (no cost to join)
 10/12 4:00 p.m. Enter questions or request exceptions online
 10/22 11/2 11:00 a.m. Send Sorcity Initial Line Item Worksheet Pricing
 11/5 11/4 2:00 p.m. 12:00 p.m. Final bid due for Event #4904 - Subgroup 4
 10/29 11/4 3:00 p.m. 12:15 p.m. Final bid due for Event #4905 - Subgroup 5
 10/28 11/4 1:00 p.m. Wait for Access to Bid
 10/29 11/5 11:00 a.m. Final bid due for Event #4901 - Subgroup 1
 10/29 11/5 12:00 p.m. Final bid due for Event #4902 - Subgroup 2
 10/29 11/5 1:00 p.m. Final bid due for Event #4903 - Subgroup 3
 10/30 11/6 11:00 a.m. Return final Line Item Worksheet
 11/20 5:00 p.m. Buyer will award to best qualified Supplier

SPECIAL NOTES:
Sorcity is committed to following the Institute for Supply Management’s Ethics Guidelines for procurement and has therefore implemented the following bid guidelines to ensure all suppliers are treated fairly. Please comply with the following or you may be disqualified from bidding on this opportunity.

  • All questions or exceptions should be entered above through the [View & Ask Questions] button. Answers will be posted for all Suppliers to view.

  • If you need to speak directly to a representative, please call Sorcity at the number listed in the eBid Summary above.

  • By placing a bid in this Event, you represent that your firm agrees to all terms, stated in the Sorcity Member Agreement, and all content, terms, and conditions contained in this Event and attachments, except for any exceptions you received from Sorcity or the Buyer, in writing, or on the Question & Answer page.

  • Bidder agrees not to make assumptions and that content, or clauses external to this eBid do not apply, unless approved in writing by the Buyer and Sorcity.

  • You must honor your bid for the duration of the bid process and award term, otherwise you MUST notify Sorcity of any change immediately.



TERMS & CONDITIONS:

  1. Buyer's LTA and standard Purchase Order Terms & Conditions apply as well as the contract terms and conditions that are attached.

  2. Payment terms are Net 75 days, but the Buyer would prefer net 90.

  3. If an item  is discontinued or superseded, or other, then it must be replaced by a Buyer-accepted equivalent at the same or lower price.

  4. Price Fluctuation: Prices must be fixed for an initial 3-year period from award date. At each 1-year interval following that, prices may change up or down, based on a Buyer/Seller agreed price fluctuation formula.

This is a Master Bid that is not being bid, you will need to scroll up to the Fasteners Sub-groups table above to access individual sub-groups for bidding.

 

We appreciate your participation in this eBid opportunity!


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