AISD Toner & Ink Cartridges
Reverse Auction #18AUC076 - Summary
(read full details below)
Toner & Ink Cartridges for approximately
130 locations in Austin, TX
Three (3) years with two (2) additional one
(1) year periods
across 1,024 line items
lock with Price Fluctuation review at each
|Date ||Change Made|
|2/9||Key Dates/Times changed (See Key Dates below)|
|1/19||Extended Bid Form and Tabulation Key Dates based on extended bid time|
|1/19||Key Dates/Times changed (See Key Dates below)|
|1/17||Reverse Auction Toner & Ink Cartridges document (Typo corrected in Attachment A section)|
|1/10||Bid Form revised with clarity (highlighted), and removal of items with incomplete data|
|1/10||End Time changed to later (See Key Dates below or Time Remaining above)|
|11/30||End Time changed to later (See Key Dates below or Time Remaining above)|
|11/30||Key Dates/Times changed (See Key Dates below)|
Austin Independent School District is conducting a reverse auction for Toner and Ink Cartridges for all of their schools and
administration buildings in the Austin area.
The agreement(s) resulting from this solicitation will be in effect for an
initial term of three (3) years and shall start upon full execution. The parties
by mutual consent may renew the agreement for up to two (2) additional one (1)
year periods (a.k.a. Sorcity extension). Please read this complete summary,
the attached (linked) AISD Toner & Ink Cartridges Reverse Auction document, all email notices, and the Sorcity Member
Agreement, in full, so you understand the auction guidelines and are properly
prepared to respond with a complete and accurate offer if your company
qualifies and would like to gain this business.
The Buyer would like to award to a vendor(s) who
is able to provide the products and quality and
service-levels outlined in the Reverse Auction documentation. This may be awarded to more than one
vendor if it is favorable for AISD to do so, but the preference is to award to
the fewest possible. The anticipated start date
for this award is February, 2018.
This is a district-wide program. All locations will
purchase through this award, which should provide assurance to the awarded
vendor that the dollar value awarded is intended to be met.
Although price is an important element of this award, this is not a price-only
decision. Other factors to be considered are outlined in the Reverse Auction
KEY DATES: Anticipated for Award (U.S. Central Time)
You may view this in your
time zone from your Supplier Steps page.
| 12/1|| 12/6|| 10:00 a.m.|| Confirm your intent to bid|
| 12/4|| 12/12|| 10:00 a.m.|| Provide Approval Contacts|
| 12/5|| 12/14|| 10:00 a.m.|| Register with Sorcity (no cost to join)|
| 12/7|| 1/11|| 10:00 a.m.|| Enter questions or request exceptions online|
| 12/11|| 1/15|| 10:00 a.m.|| Send Sorcity Initial Bid Form Pricing|
| 12/13|| 1/17|| 2:00 p.m.|| Wait for Access to Bid|
| 12/14|| 1/18|| 10:00 a.m.|| 11:00 a.m.|| Final bid due for Event #4861 - 1 - As Is|
| 12/14|| 1/18|| 10:30 a.m.|| 11:30 a.m.|| Final bid due for Event #4862 - 2 - Best Price|
| 12/14|| 1/18|| 11:00 a.m.|| 12:00 p.m.|| Final bid due for Event #4863 - 3 - Dell OEM|
| 12/14|| 1/18|| 11:30 a.m.|| 12:30 p.m.|| Final bid due for Event #4864 - 4 - Dell Best Price|
| 12/14|| 1/19|| 12:30 p.m.|| 12:00 p.m.|| Return final Bid Form|
| 12/14|| 1/19|| 2:00 p.m.|| 2:30 p.m.|| Sorcity to send Reverse Auction Tabulation to AISD |
| 12/15|| 1/19|| 4:00 p.m.|| Buyer will contact low bidders|
| 12/22|| 1/25|| 10:00 a.m.|| Samples due, if requested by the Buyer|
| 1/23|| 3/27|| 10:00 a.m.|| Buyer will award to best qualified Supplier|
To ensure the
reverse auction bid process remains fair, any direct contact with the Buying Organization regarding this opportunity,
during or after this bid process, except where permitted, will cause you to be in violation of the bid process
(see AISD Reverse Auction Policy & Instructions guidelines document) and be eligible for
penalties (See the Sorcity
Please perform honorably and follow the instructions in the Bid Notice email you
were sent and any reminders and updates provided.
Bids will only be
accepted through this reverse auction. Bidding in any other manner, or
attempting to sell directly to one of the Buyer's locations will put you in
violation and will remove you from good standing with Sorcity for future
business. We look forward to your participation and help in maintaining the
integrity of this fair and objective bid process.
Here is a table of
the sub-groups in which you may bid if you can provide all items in a sub-group.
See Reverse Auction document for more information on the award of sub-groups.
Toner & Ink Sub-groups
1 - As Is
Per Key Dates bid here
2 - Best Price
Per Key Dates bid here
3 - Dell OEM
Per Key Dates bid here
4 - Dell Best Price
Per Key Dates bid here
following documents, provided here as quick links for your convenience and
also listed in the AISD Toner & Ink Cartridges Reverse Auction document, are part of the complete
This is a Market Basket reverse auction, so make sure you understand this as
you use the Bid Form to work up your volume pricing.
Vendors must read
all documents carefully and comply with all instructions.
Reverse Auction Toner & Ink Cartridges
(updated bid date 1/10/2018)(corrected typo
Attachment A section 1/17/2018)
AISD Reverse Auction Policy & Instructions
Required Bid Forms
All Desktop Delivery (CAC Locations)
A - Bid
Form (revised for clarity 1/10/2018)
Sample Master Purchasing Agreement - This is an advanced look at the standard AISD contract that is to be signed by the awarded Vendor. We urge
you to review this in advance so that you are aware of the general terms and
conditions of AISD before bidding.
Sorcity is committed to
following the Institute for Supply Management’s Ethics Guidelines for
procurement and has therefore implemented the following bid guidelines to ensure
all vendors are treated fairly. Please comply with the following or you may be
disqualified from bidding on this opportunity.
All questions or exceptions
should be entered above through the [View & Ask Questions] button. Answers
will be posted for all Suppliers to
If you need to speak
directly to a representative, please call Sorcity at the number listed in
the reverse auction Summary above.
By placing a bid in
this reverse auction, you represent that your firm agrees to all terms, stated in the
Sorcity Member Agreement, and all content, terms, and conditions contained in
this document, except for any exception Sorcity, or the Buyer, may grant in
writing, or on the Question & Answer page linked above.
understands that no assumptions are to be made, and that content, or clauses,
not contained in this reverse auction
do not apply, unless approved in writing by the
Buyer and Sorcity.
This bid must be
honored for the duration of your discussions with the purchasing organization,
per the terms stated in the reverse auction. If you are unable to honor
this bid at any time, you MUST notify
Sorcity immediately. Please read the Sorcity Member Agreement regarding not honoring your
bid and related penalties.
We appreciate your
participation in this reverse auction opportunity!
PLACE YOUR BID BELOW:
Bid Box appears here on Opening Bid Day for
members once you log into your account, unless:
• Following opening bids, the Event has been paused until Bid-End day
• The Event is momentarily suspended due to a bid error or technical issue
• Your account has been locked due to an unresolved issue (contact Sorcity)
If this is a Master Bid that is not being bid, you will need to scroll up to the
table above to access sub-groups for bidding.